CM-2017-1363 - 4/25/2017TERM RENEWAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT FOR
GROUNDS MAINTENANCE SERVICES WITH
HEART OF TEXAS LANDSCAPE AND IRRIGATION CO.. INC."
CITY OF ROUND ROCK )
STATE OF TEXAS )
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS )
KNOW ALL BY THESE PRESENTS:
This Term Renewal Agreement No. 1 to "City of Round Rock Agreement for Grounds
Maintenance Services with Heart of Texas Landscape and Irrigation Co., Inc.," hereinafter called
the "Renewal Agreement," is made by and between the City of Round Rock, Texas, a Texas
home -rule municipality, whose offices are located at 221 East Main Street, Round Rock, Texas
78664-5299, hereinafter called "City," and Heart of Texas Landscape and Irrigation Co., Inc.,
whose offices are located at P.O. Box 1236, Belton, TX 76513, hereinafter called "Services
Provider."
WHEREAS, City and Services Provider executed the referenced "Agreement for
Grounds Maintenance Services with Heart of Texas Landscape and Irrigation Co., Inc.,"
hereinafter called the "Agreement," on May 8, 2014; and
WHEREAS, pursuant to Section 1.01 of the Agreement, the initial term of the
Agreement was for five (5) consecutive twelve (12) month periods with two (2) allowable
successive twelve (12) month renewal periods from the effective date of the Agreement; and
WHEREAS, the initial term of the Agreement expires on May 8, 2017; and
WHEREAS, the parties desire to extend the term of the Agreement for the first of two
(2) allowable consecutive twelve (12) month renewal terms; and
NOW THEREFORE, premises considered, and in consideration of the mutual promises
and obligations in the Agreement and this Renewal Agreement, the City and Services Provider
agree as follows:
I.
Pursuant to Section 1.01 of the Agreement, the term of the Agreement is renewed for the
first allowable twelve (12) month renewal period. The twelve (12) month renewal term shall
commence upon expiration of the initial term of the Agreement.
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II.
This Renewal Agreement embodies the first of two (2) allowable twelve (12) month
renewal periods and shall extend the original Agreement as to time only with no other changes in
terms or conditions of the original Agreement.
IN WITNESS WHEREOF, the City and Services Provider have executed this Renewal
Agreement to be effective as of the last date of due execution by both parties.
CITY OF ROUND ROCK, TEXAS
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Printed Name: _ lt"W 1 `f hfl (eIC14
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Date Signed: — C -1-7
ATTEST:
Sara L. White, . ,�
FOR CITY, P ROVED AS T FORM:
By:
Stephan Sheets, City Attorney
HEART OF TEXAS LANDSCAPE AND
IRRIGATION CO., INC.
By: _
Printed Name:
Title:
Date Signed: -7/17
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City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Term Renewal Agreement No. 1 with Heart of Texas
Landscape and Irrigation Co., Inc. for grounds maintenance services.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 4/21/2017
Dept Director: Rick Atkins, Director
Cost: $24,167.00
Indexes: General Fund
Attachments: LAF Grounds Maint. Term Renewal.pdf, Backup for Grounds Maint. Term
Renewal.pdf, Backup2 for Grounds Maint. Term Renewal.pdf
Department: Parks and Recreation Department
Text of Legislative File CM -2017-1363
Consider executing Term Renewal Agreement No. 1 with Heart of Texas Landscape
and Irrigation Co., Inc. for grounds maintenance services.
Contract mowing services for Parks and Recreation for approximately 63.91 acres.
This represents eleven locations that are parks, greenbelts or easements. This
contract is for mowing: Drinkard's Landing, West Creek Loop, Greenlawn Park, Eagle
Ridge, Round Rock West electrical easement, Bradford Park, Windy Terrace, Chisholm
Trail Crossing Park, Creekside Plaza greenbelt, St. Williams Loop, and Greenlawn
Place Park. This is a combination of linear parks and neighborhood parks that
generally have less use with the exception of the Electrical Easement which has a lot of
trail users. The number of mowing cycles per year are between 12 and 18 depending
on weather conditions. During the wildflower season it is typical to instruct contracted
mowing service providers to allow wildflowers to grow until they go to seed.
This agreement ties to the City of Round Rock Strategic Plan Goals 2018: Sustainable
Neighborhoods - Old and New
Cost: $24,167.00
Source of Funds: General Fund
City of Round Rock Page 1 Printed on 412012017