R-05-10-13-10E2 - 10/13/2005 RESOLUTION NO. R-05-10-13-10132
WHEREAS, the City of Round Rock has duly advertised for bids for
generator maintenance and service, and
WHEREAS, Austin Fleet Maintenance dba Fleet Maintenance of Texas
has submitted the lowest responsible bid, and
WHEREAS, the City Council wishes to accept the bid of Austin
Fleet Maintenance dba Fleet Maintenance of Texas, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City an Agreement for Purchase of Generator Maintenance
and Service with Austin Fleet Maintenance dba Fleet Maintenance of
Texas, a copy. of said Agreement being attached hereto as Exhibit "A"
and incorporated herein.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 13th day of October, 2005 .
NY WELL, M6yor
City of Round Rock, Texas
(0
CHRISTINE R. MARTINEZ, CitySecretar
@PFDesktop\::ODMA/WORLDOX/O:/WDOX/RESOLUTI/R51013E2.WPD/sc
CITY OF ROUND ROCK
AGREEMENT FOR PURCHASE OF
GENERATOR MAINTENANCE AND SERVICE FROM
AUSTIN FLEET MAINTENANCE dba FLEET MAINTENANCE OF TEXAS
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENT:
COUNTY OF WILLIAMSON §
That this Agreement for purchase of services relating to on-site preventive maintenance
and remedial service by trained technicians for generators at various locations within the City of
Round Rock, Texas, and for related goods and services,referred to herein as the"Agreement," is
made and entered into on this the day of the month of , 2005, by and
between the CITY OF ROUND ROCK, TEXAS, a home-rule municipality whose offices are
located at 221 East Main Street, Round Rock, Texas 78664, referred to herein as the "City," and
AUSTIN FLEET MAINTENANCE dba FLEET MAINTENANCE OF TEXAS, whose offices
are located at 4800 East 7th Street, Austin, Texas 78702, referred to herein as the "Vendor."
This Agreement supersedes and replaces any previous agreement between the named parties,
whether oral or written, and whether or not established by custom and practice.
RECITALS:
WHEREAS, City desires to purchase services relating to on-site preventive maintenance
and remedial service by trained technicians for generators at various locations within the City of
Round Rock, Texas, and City desires to purchase same from Vendor; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and
services, and City has selected the Bid submitted by Vendor; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
l respective rights,duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
mutually agree as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to buy specified goods or services and Vendor is obligated to sell specified
00090796/jkg
1:EXHIBIT
"All
goods or services. The Agreement includes the following: (a) City's Invitation for Bid
designated as IFB 05-018, Specification Number 00-936-39-02 revised May 2005; (b)
Vendor's Response to IFB; (c) the contract award; and (d) any exhibits, addenda, and/or
amendments. Any inconsistencies or conflicts in the contract documents shall be resolved by
giving preference in the following order:
(1) This Agreement;
(2) Purchaser's Response to IFB;
(3) City's Invitation for Bids, exhibits, and attachments.
B. City means the City of Round Rock,Williamson and Travis Counties,Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods mean the specified supplies,materials, commodities, or equipment.
F. Purchase Order means an order placed by City's Purchasing Office for the
purchase of goods or services, written on City's standard Purchase Order form, and which when
accepted by Vendor becomes a contract. The Purchase Order is Vendor's authority to deliver
and invoice City for goods or services specified, and City's commitment to accept the goods or
services for an agreed-upon price.
G. Services means work performed to meet a demand; and the furnishing of labor,
time, or effort by the Vendor involving delivery of any specified end product or service; and
Vendor's ability to comply with promised delivery dates, specifications, and technical assistance
specified.
H. Subcontractor means any person or business enterprise providing goods, labor,
and/or services to Vendor if such goods, equipment, labor, and/or services are procured or used
in fulfillment of Vendor's obligations arising from this Agreement with City.
I. Vendor means Austin Fleet Maintenance dba Fleet Maintenance of Texas, or any
successors or assigns.
2
2.01 EFFECTIVE DATE,INITIAL TERM,AND ALLOWABLE RENEWALS
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein, or until terminated or extended as provided herein.
B. The initial term of this Agreement is for twelve (12) months from the effective
date hereof. After that initial term, this Agreement may be renewed for successive terms of
twelve (12) months each, not to exceed in the aggregate four (4) such renewals, with such
renewals to occur on or before the expiration date of the preceding term, and with such renewals
being absolutely predicated upon the express written agreement of both parties. Such renewals
are permitted only provided Vendor has performed each and every contractual obligation
specified in this original Agreement.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Vendor as the integrator of choice to supply the goods as outlined in IFB
05-018, Specification Number 00-936-39-02 revised May 2005, and Response to IFB submitted
by Vendor, all as specified in Exhibit "A" attached hereto and made a part hereof for all
purposes. The intent of these documents is to formulate an Agreement listing the responsibilities
of both parties as outlined in the IFB and as offered by Vendor in its Response to IFB.
4.01 ITEMS AWARDED
All bid items on Exhibit "A" are awarded to Vendor. The goods and services which are
the subject matter of this Agreement are described in Exhibit "A" and, together with this
Agreement, comprise the total Agreement and they are fully a part of this Agreement as if
repeated herein in full.
5.01 COSTS
Bid costs listed on Exhibit "A" shall be the basis of any charges collected by Vendor.
The parties hereto specifically agree that prices for this Agreement shall be at original prices,
terms, and conditions plus any properly approved changes.
6.01 PRICE ADJUSTMENT
City may permit "unit price" adjustments upward or downward when correlated with the
price index specified in this Agreement and exhibits. The baseline index shall be the index
announced for the month in which the solicitation was opened. Unit prices may be adjusted for
each renewal period in accordance with changes in index. The allowable percent change shall be
calculated by subtracting the baseline index from the index announced for the month in which
3
the renewal option is exercised and dividing the result by the baseline index. The allowable
percent change shall be rounded to the nearest one-hundredth of one percent and shall be the
maximum unit price adjustment permitted, except that Vendor may offer price decreases in
excess of the allowable percent change.
7.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery dates.
8.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then current fiscal year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty(30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty(30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge a late fee of one percent (1%) for payments not made in accordance
with this Prompt Payment Policy; however, this Policy does not apply to payments made by City
in the event:
A. There is a bona fide dispute between City and Vendor concerning the supplies,
materials, or equipment delivered or the services performed which causes the
payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between any of the parties and subcontractors or
between a subcontractor and its suppliers concerning supplies, materials, or
equipment delivered or the services performed which causes the payment to be
late; or
4
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
10.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition,Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
12.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products from another supplier or suppliers.
13.01 INSURANCE
Vendor shall meet all requirements as stated in the attached IFB 05-0 18 and in Vendor's
Response to IFB.
14.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Pete Dominguez
Property Management Coordinator
Round Rock Public Works Department
2015 Lamar Street
Round Rock, Texas 78664
512-341-3144
pdominguez@round-rock.tx.us
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
5
16.01 DEFAULT
If Vendor abandons or defaults hereunder and is a cause of City purchasing the specified
services elsewhere, Vendor agrees that it may be charged the difference in cost, if any, and that it
will not be considered in re-advertisement of the service and may not be considered in future
bids for the same type work unless the scope of work is significantly changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance"section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty(30)days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause,upon ten(10)days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
18.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
6
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution)against any third party who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
Vendor, its agents, employees and subcontractors shall use best efforts to comply with all
applicable federal and state laws, the Charter and Ordinances of the City of Round Rock, as
amended, and with all applicable rules and regulations promulgated by local, state and national
boards,bureaus and agencies.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
Austin Fleet Maintenance dba Fleet Maintenance of Texas
4800 East 7th Street
Austin, TX 78702
Notice to City:
Assistant City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock,TX 78664 Round Rock,TX 78664
7
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
of this Agreement, exclusive venue for same shall lie in Williamson County, Texas. This
Agreement shall be governed by and construed in accordance with the laws and court decisions
of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing.
24.01 DISPUTE RESOLUTION
If a dispute or claim arises under this Agreement, the parties agree to first try to resolve
the dispute or claim by appropriate internal means, including referral to each party's senior
management. If the parties cannot reach a mutually satisfactory resolution, then and in that event
any such dispute or claim will be sought to be resolved with the help of a mutually selected
mediator. If the parties cannot agree on a mediator, City and Vendor shall each select a mediator
and the two mediators shall agree upon a third mediator. Any costs and fees, other than attorney
fees, associated with the mediation shall be shared equally by the parties.
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14)or any applicable state arbitration statute.
25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement, or the
occurrence of any event rendering any portion or provision of this Agreement void, shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement.
Any void provision shall be deemed severed from this Agreement, and the balance of this
Agreement shall be construed and enforced as if this Agreement did not contain the particular
portion or provision held to be void. The parties further agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this section shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined
void.
8
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock,Texas Austin Fleet Maintenance dba
Fleet Maintenance of Texas
By: By:
Of
Nyle Maxwell,Mayor Title:
Date Signed: Date Signed:
Attest:
By:
Christine R. Martinez, City Secretary
Approved as to Form:
By:
Stephan L. Sheets, City Attorney
9
cuxx rUXURAS1NG
FE.)I(HlBrr
INVITATION FOR BID(IFB)CITY OF ROUND ROCK PURCHASING OFFICE
221 E.Main Street Arr
Round Rock,Texas 78664-5299
BIDS ARE DUE TO THE PURCHASING OFFICE BIDDING INFORMATION:
AT THE ABOVE ADDRESS BEFORE BID FAGMILE RESPONSES GENERATOR MAINTENIMain
REMEDIAL SERVICE
OPENING TIME. SHALL NOT BE ACCEPTED BID NUMBER
8
OPENING DATE: 05 at 3:00 P.M.
BID LOCATION:
221 Street,Council
INVOICE TO: ChaRound Rods,TX 778664City of Round Rock showsa OPE s DATE: RETURN SIGNED ORIGINALE COPY OF 1310
Accounts Payable ao NUMBER ar UWAX LEFT
221 East Main Street HARD CORNER OF SEALED sn
Round Rode, Texas 786645299 BIDDER I N N ow
' ENVELOPE a SNOW RETURN Failure too s sign bid will dlsrluaHfy bid
ADDRESS OF DIDDNIO FIRM.
BIO F.O.B.DESTINATION,FREIGHT PREPAID AND Ault led SireEN Date
ALLOWED UNLESS OTHERWISE SPECIFIED BELOW
N"
DESTINATION: Print Name
See I.7 of B Mstnaclons on page 3
City of Round Rock TAX ID NO.: 'L Q SQ
LEGAL BUSINESS NAME: S 1 K � n CNG
Various Locations ADDRESS: 4 8100
.}� r
ADDRESS: ST �e
cDNTAcrrtnikwl V-fPertNlAn r�,att
TELEPHONE NO:: y't 1 3 5
euSINE3;ENTITY TYPE: OC
l"By the signature hereon affixed,the bidder hereby certifies that neither the bidder nor the entity represented by the bidder,Or anyone acting for such
entity has violated the antitrust laws of this State,codified in Section 15.01 et seq.,Texas Business and Commerce Code,or the Federal antitrust laws,no
oommunkated dire or indirectly.the bid made to an com for or any other person en
gaged In such line of business."-
Bidder agrees to ComplXwlth all conditions set forth below in this IFS.
This Is for a five year agreement with two 12-month renewal options for generator maintenance and remedial service in accordance with spee�fication N
00-936-39-02, revised 5-2005 14
The quantitites shown are estimates for a twelve month period only. No guarantee of any minlumum or maximum rchase is made or
Will order the amount needRISRUUMed to sa esti m turemenis. implied. The d
ITEM 0 CLASS i ITEM DESCRIPTION
936-39 QTY UNI MAKE AND UNIT EXTENSION
MODEL PRICE
GENERATOR FIRE STATION 2 QUARTERLY(PM)
3 QTR �
ANNUAL MAINT&LOAD TEST(AM) I QTR
PARTS FOR AM 1 EA
i
2 GENERATOR FIRE STATION 3 QUARTERLY(PM)
3 OTR
ANNUAL MAINT6 LOAD TEST(AM) I QTR
PARTS FORAM 1 EA
3 GENERATOR FIRE STATION 4 QUARTERLY P O
3 ATR
ANNUAL LWNT6 LOAD TEST(AM) I QTR
PARTS FORAM I EA
4 GENERATOR FIRE STATION 5 QUARTERLY(PM)
3 ATR
ANNUAL MAINTB LOAD TEST(AM) 1 OTR
PARTS FOR AM I EA
5 GENERATOR FIRE STATION 6 QUARTERLY PM
3 QTR
ANNUAL MAINT6 LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
6 GENERATOR POLICE DEPT 1 QUARTERLY(PM)
3 QTR
ANNUAL MAINTB LOAD TEST(AM) I QTR
PARTS FOR AM I
I of 4
GRi 4in+�C
----. --- -MINI% i uAt,ntiallNu 0-004
ig
{
ITEM/ CLASS 3 ITEM DESCRIPTION
QTY
8369 UNIT MAKEAND UNIT EXTENSION
MODEL PRICE7 GENERATOR POLICE DEPT 2 QUARTERLY(PM)
3 QTR O
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1
EA 131
0 GENERATOR CENTRAL FIRE QUARTERLY(PM)
3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
9 GENERATOR PUB WKS 1 QUARTERLY(PM)
3 OTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
10 GENERATOR HILTON QUARTERLY fEJM
3 QTR 00
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AMEA
1
11 GENERATOR CARNOUSTY QUARTERLY(PM)
3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR 0
PARTS FOR AM 1 EA
12 GENERATOR TREVINO QUARTERLY(PM)
3 OTR
ANNUAL MAINT(AM)NO LOAD TEST 1 OTR b C
PARTS FOR AM 1 EA 5 7
13 GENERATOR BAY HILL QUARTERLY(PIN
3 OTR
ANNUAL MAIN—M)NO LOAD TEST 1 QTR
PARTS FOR AM •1 EA
14 GENERATOR LAKE G-TWN QUARTERLY(PM)
3 OTR O
ANNUAL MAINT(AM)NO LOAD TEST 1 OTR
PARTS FORAM 1 EA
15 GENERATOR STONE OAK QUARTERLY(PM)
3 OTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR V
PARTS FOR AM 1 EA
16 GENERATOR WATER PLANT QUARTERLY(r'M!
3 QTR f]
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
17 GENERATOR WATER PLANT QUARTERLY(PM)
3 DTR
ANNUAL MAINT&LOAD TEST(AM 1 QTR
PARTS FORAM '��
18 LABOR RATE-REG HOURLY RATE 1 EA
MNWMIUMCHANGE FANY OF fHOURS /1 HR 7U
19 LABOR RATE-AFTER HOURS RATE
MINIMUM CHANGE IFANY OF I HOURS 1 HR �� L
20 EMERGENCY-REG HOURLY RATE GOA
MINIMUM CHANGE FANY �OF HOURS 1 HR
21 EMERGENCY-AFTER HOURS RATE Q
MINIMUM CHANGE IF AN OF I HOURS
1 HR
22 TRIP CHARGE
(NOTE: IT IS UNDERSTOOD BY BOTH PARTIES THAT A SINGLE TRIP 36 EA
AND NOT MILAGE WILL BE INVOICED BY SUPPLIER PER SERVICE J 6.00 �D'
TRIP FOR THE LIFE OF THIS CONTRACT. THIRTY.SLX(36)TRIS IS V/
ONLY AN ESTIMATE AND USED FOR BUDGETING PURPOSES ONLY.
e. .:1 neralor servir ed-1 tri cha e'3 eneratOrs serviced-1 trip charge
GRAND T0--
7 DAYS
2of4
REFERENCE SHEET
Please Complete and Return This Form with the Solicitation Res onse
SOLICITATION NUMBER: IFB 05.018-Generator Maintenance 8 Remedial Service
BIDDER'S NAME: f jjf��• Chi
DATE:
Provide the name, address, telephone number and point of contract --AIVgr--
of at least three firms that have
utilized similar service for at least 2 year. References may be checked prior to award. Any negative
responses received may result in disqualification of bid.
1. Company's Name
Name of Contact ��O
Title of Contact
4htt
Present Address � £It6)A/Et"�-
City, State,Zip Codey. �L S
H, w '79-1/2 97/2
Telephone Number
(5-12) 1/7/ 01/ 3 Fax Number
Y�3-�oy
2. Company's Name
Name of Contactaft 6r
Title of Contact —' ' PrtoR
Present Address T/•E� ��
City, State,Zip Code S r
Telephone Number
(S7�i � G •2oly Fax Number( 2 ) G7 -_2?Z D
3. Company's Name
Name of Contact r
Title.of Contact ES
Present Address- 2O6
City, State,Zip Code
Telephone Number
00F-7 DO Fax Number(� 2 )
4. Company's Name O
Name of Contact
Title of Contact
Present Address 8�
City, State, Zip Code
Telephone Number
( Fax Number
5. Company's Name 01
Name of Contact 'KQr
GA 8r h e rocvh
Title of Contact
Present Address zZ
City, State,Zip Code .� • e,
Telephone Number
/low Ak+r�bc•-Rl�k.-i��.-� s�}� 3L2 -?✓322 Fax Number ZZ
( Sj2� 3 �3g�iy
.2�y 3 32z z yK_ 335.5'
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSERATION FROM AWARD.
Reference Sheet Page 4 of 4
Dated:05!/2005
06/63%2005 10:10 FAX 5122187028 CORR PURCHASING CJ001
AUND ROCK, TEXAS
PURPOSE,PA5514N.PROSPERITY.
FAX COVER SHEET
DATE: 6-1-05
ATTENTION: BOB FRANKS
COMPANY: FLEET MAINTENANCE OF TX
FAX #:
TOTAL PAGES (INCLUDING COVER SE[EET);/ 4
FROM: Carolyn Brooks (512) 218-5457
DEPARTMENT: Purchasing
COMMENTS; THIS FAX IS AN ADDENDUM TO IFB.05-018 FOR GENERATOR
MAINTENANCE AND REMEDIAL SERVICE.
PLEASE CONTACT ME WITH 01YESTIONS.
Please call if you do not receive all the pages.
City of Round Rock .
Purchasing Office- 2nd Floor
221 East Main Street
Round Rock, Texas 78664
Fax: (512) 218-7028
06/03%2005 10:10 FAX 5122187028 CORR PURCHASING
1?1 002
InROUND KTEMS
nPmi
CITY OF ROUND ROCK,TEXAS
INVITATION FOR BID ADDENDUM
GENERATOR MAINTENANCE$ REMEDIAL SERVICE
IFB No. 05-018 Addendum No. IDate of Addendum: June 1. 2005
The following items in the IFB identified above have been changed:
1. Revised bid sheet to include two generators at the water treatment plant. It shall replace original
pink.
2. Paragraph 7.1 of Part III,Specification, (pg 9 of 11)shall read as follows:
Check fuel level and drain separator and change fuel as applicable.
3. Paragraph 7.4 of Part III,Specification, (pg 9 of 11)shall read as follows:
Analysis on oil,fuel and coolant.
4. Paragraph 7.7 of Part III of the Specifications (pg 9 of 11)shall read as follows:
Load Test: A minimum two-hour load bank test shall be performed on each of the generators at
the.time of the annual maintenance, unless otherwise noted on the IFB. Load bank equipment
rental costs and personnel costs shall be included.
5. Paragraph 8.1.6 of Part III of the Specifications(pg 9 of 11)shall read as follows:
Be at location of required service within two hours after notification by City.
All other terms and conditions of this IFB and specifications remain unchanged.
Approved by
By the signatures affixed below,Addendum No. 1,is hereby incorporated into and made a part of the
above referenced IFB.
ACKNOWLEDGE
Vendor Authorized ignature
Dfitel
RETURN ONE COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE,CITY OF ROUND ROCK
WITH YOUR SEALED BID. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION
OF YOUR BID.
7-•14-05: 16:40 ;FLEET MAINTENANCE
ajIRMO
4800 Last 761'Street
Ausayi, Texas 78702
(512) 836-801010
To: Pete Dominguez 2185576 Fax
From: Bob Franks 512.836.8000 Phone
512.385.0724 Fax
Reference: Generator Techidd-ins
Date 107/14/05
FLEET MAINTENANCE of TEXA S ha s served the equipmer t maintenance need s of Central
Texas customers since 1969 and.has been.-ocated at our,cwrrent:ovation since 1977.
FLEET MAINTENANCE of TEXAS pr vides 24 emergency.generator service to Hays,Travis
and Williamson counties.
Generator Service Technicians
Tom McCauley Senior Ckneratvr Technician
25 years genera for s novice experience,
20 years USMC eleg tunics experience
Schools/C;crtifii,atio.is:Cummins,Onan,I.ohler,Lincoln,Miller
Ricky Evans Senior Generate rr Technician
28 year generatx experience
Schools and Certifications:Cummins,On in
Ken Adams Senior Generak it Technician
7 years generator ex 3erience
20 years Air Force C ienerator/Ground Support Technician
SchooWC:ertifiratio:is:Onan,Lincoln,Mi]ler,Generac,Briggs&Stratten
Slade Smith Junior Generator Te Inician
1 year generator experience
18 years cquipn tent/ruck experience
Schools/Certifi vatic ns:Generac
FROM :PROPERTY MAINTENANCE CORR FAXN0. :512-218-5576
r; io Jul. 15 2005 02:10PM P2
REFERENCE SHEET
NO'
sa Com late and Re his o wit ha So c tat on es onse
SOLICITATION NUMBER: IFB O •p18—G
. or o at a arca � e $e ca
BIDDER'S NAME: �G7'� ljl.�li' ,�
Provide the name, address, telephone number and point of contract of at least three firms that
Utilized slmllar service for at least 2 year. References may be Chocked prior to award, Any have
responses received may result In disqualification of b(d.
y negative
• Company's Name
N$me of Contact �• ,,•
Title of Contact
Present Address
City, State.Zip Code 70-7/ 2
Telephone Number
Fax Number
2. Company's Name 70 v
Name of Contact er o O •
Title of Contact
Present AddressQ
City, State,Zip Code
Telephone Number � ) .
• a'V Fax Numb
3• Company's Name '_27Z O
Name of Contact
Title.of Contact 6�
Present Address
City. State,Zip Code / IiV ti
Telephone Number 7
_ OD Fax Number
4• Company's Name 114. �c :
Name of Contact k
Title of Contact •
Present Address
City, State,Zip Code
Telephone Number
Fax Number
Z )
s• Cornpany's Name
Name of Contact C
Title of Contact
Present Address Z
City, State,Zip Code SGL`
Telephone Number ( s
/IBw A »ber,ct .i��� 3Z•2. 332 Fax Number( /2)
LUR TOPROVIDE TH E �y� 3 .22- 22
UTO
TIC LL D SQUAI.IFYTHEEES OR q O yy ZyK 33✓��
ONS F C E SOLICITA O ESPO SE MA
M CONSERAT O I± 0 AW RD.
Reference Sheet
Pa$e 4 of a
Dated:05//2005
07/15/2005 FRI 14:10 1T%/R% NO 82291 ID 002
-- - - IZ:zu e1
Jun 10 05 03:331, RRFD KUT RADIO onrr q7/R2
Logistics PAGE 01/02
=—. 5126712780
P•2
RefDate�� °
2-47 -0X
�tTIM. Fes' 12-471-
Dear Sir or Madam,: MFERENC.E QUESTIONS
Bidder owing Bidder hs 1#0d you assn#'
baa: g _ ice C"Y of R000d Ro k woum like yow opinion,
City:
R�dldttive: �''�- 7'8742
b
dn the Biddal
wj
r
MA
2. Hary world you rale service
3 4
3. How door wotdd you raft the `""(1 bein worst S b '
5 0 b�wnrat 5 bei►gduct/sarv>��,povide?1 ,
4. , °�beat) _'----2 3 4 ✓'-�
m:h egwpnimt in
your-Beet is Mmfififtbeld� —�
Type� t. Ls'yr f by bidder?
5. How IMS in the teh pcnslyp?
C*4' r �q
6. How do or Would
(1 bang worst S be.) 1cW0n$*? 1 2 3
7• Wbat is your� 4--S
trDmt with the Bidda? ��'
n Oun. IJ• cuvJI: U.c+rm RFI[nna MVIUHL ON 5226712780 RV. /U] r. I p• 1
Round Rock Fire Deportment
203 commerce Blvd.
Round Rock, Texas 78664
AM:Cathcrine Brown
Jane 10,2005
221 W.6*Street
Austbk TX 78701
(5I2)322-3322 or(5 12)224-3322
FAX(512)322-3894 or 244-3355
Tkm Wm tiros to fill art the mmlebed cummer Service swvay. Whm onIM4.pine lit back to M471-2780.
2780.
Thankyoa,
Chula K Mesemle
Lo ,y5q�
JL
3er
RECEIVED TIME JUN. 10. 3!50PM
Jun 1p 05 03:52p RRFA Logistics
512612?8tl p. 2
Rcfixcnce + i ti-Media Games
Date. 6-10-05 -- .............
Phona:512-371-7100 Fax:512-371-?[l4
SOLIC?TA1'r0N
RUERENCE QUESTIONS
Dear Sir or Madapi- ,
IIiddThe following ]Bidder has listed you a4 a reference and ehe City of Round Rock would like your opinion.
er: Austin Flrxt 11�aintettarice--IAB. Fleet Maine ce f Ie�as
Addrm; 4$QQ East
City: 'n State:_TX. 7870'
Representative: Bob Frankes ales C.eoi 1F1� e
I 1 t 1S your relationship W11P tlIe
?- How would
Y'ou rate=rviec(timeliness w
etc....j? l 2 aintenance,repairs,customer service.
( being worst 5 being best) _
3, do or would.you rate the product/savice t1le .•�
(1 W09 worst.5 being best) Y provick.s ! 4
4. Now much tgaipnlent in your fleet is tnairxtained and sm ct'd by bidder?
TYPe equipment
l3ow many
5. How lang in the r6ationship? _
6. How da or would you rah:the relationship? l '
(I being worst 5 being best) ""--- — 3 4 5
7• *bat is your investment with the Biddcr?
INVITATION FOR BID(IFB)
CITY OF ROUND ROCK PURCHASING OFFICE
221 E.Main Street
Round Rock,Texas 78664-5299
BIDS ARE DUE TO THE PURCHASING OFFICE rGENERATOR
ATION:
AT THE ABOVE ADDRESS BEFORE BID FACIMILE RESPONSES INTENANCE li<REMEDIAL SERVICE
OPENING TIME. SHALL NOT BE ACCEPTED 05-018
6/7/2005 at 3:00 P.M.
ION:
221 E.Main Street,Council
INVOIC=Texas786N64-5299BIDDER
Chambers,Round Rock,TX 778664
ock sluow DID OPENwc DATE a RETURN SIGNED ORIGINAL AND ONE COPY OF BID
e Bo NUMBER w LOWER LEFT
treet HAM CORNER of sEALED ew
xas 78664-5299BIDDER SHALL SIGN BELOW
ENVELOPE s SHOW RETURN Failureto sign bid will disqualify bid
ADDRESS OF 800ING FIRAL
BID F.O.B.DESTINATION,FREIGHT PREPAID AND Au#wded Signature Date
ALLOWED UNLESS OTHERWISE SPECIFIED BELOW Print Name
DESTINATION:
See 1.7 of B Instructions on page 3
TAX ID NO.:
City of Round Rock LEGAL BUSINESS NAME:
Various Locations ADDRESS:
ADDRESS:
CONTACT:
TELEPHONE NO.:
BUSINESS ENTITY TYPE:
"By the signature hereon affixed,the bidder hereby certifies that neither the bidder nor the entity represented by the bidder,or anyone acting for such
entity has violated the antitrust laws of this State,codified in Section 15.01 et seq.,Texas Business and Commerce Code,or the Federal antitrust laws,no
communicated directly or indirectly,the bid made to any competitor or any other person engaged in such line of business." .
Bidder agrees to comply with all conditions set forth below in this IFB.
This Is for a five year agreement with two 12-month renewal options for generator maintenance and remedial service in accordance with specification No
00-936-39-02, revised 5-2005 14 s
The quantitites shown are estimates for a twelve month period only. No guarantee of any m iniumum or maximum purchase is made or implied. The city
Will on order the amount needed to satisy operatingrequirements.
ME W
im
ITEM 0 CLASS A ITEM DESCRIPTION QTY UPIfT MAKE AND UNIT93639 EXTENSION
MODEL PRICE
1 GENERATOR FIRE STATION 2 QUARTERLY(PM) 3 OTR
ANNUAL MAINT3 LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
2 GENERATOR FIRE STATION 3 QUARTERLY(PM) 3 OTR
ANNUAL MAINTB LOAD TEST(AM) 1 QTR
PARTS FORAM 1 EA
3 GENERATOR FIRE STATION 4 QUARTERLY(PM) 3
QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM I EA
EGENERA
OR Fq=
IRE STATION 5 QUARTERLY(PM) 3 Q
TR
ANNUAL MAINT$LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
OR FIRE STATION 6 QUARTERLY(PM) 3
QTR
ANNUALMAIN LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
R POLICE DEPT 1 QUARTERLY(PM) 3
QTR
ANNUAL MAINT3 LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
1 of 4
ITEM 8 CLASS&ITEM DESCRIPTION
QTY UNIT MAKE AND
936-39 UNIT EXTENSION
MODEL PRICE
7 GENERATOR POLICE DEPT 2 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) I QTR
PARTS FOR AM I EA
8 GENERATOR CENTRAL FIRE QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) I QTR
PARTS FOR AM I EA
9 GENERATOR PUS WKS I QUARTERLY(PM) 3 QTR
ANNUAL MAINIT&LOAD TEST(AM) I QTR
PARTS FOR AM 1 EA
110
0 GENERATOR HILTON QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST I OTR
PARTS FOR AM I EA
11 GENERATOR CARNOUSTY QUARTERLY(PM)
3 QTR
ANNUAL MAINT(AM)No LOAD TEST 1 OTR
EA
PARTS FOR Am
12 GENERATOR TREVINO QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST I QTR
:PARTS FOR AM I
13 GENERATOR SAY HILL QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)-NO LOAD TEST I QTR
PARTS FOR AM I EA
14 GENERATOR LAKE G-TWN QUARTERLY(Pm) 3 OTR
ANNUAL MAINT(AM)140 LOAD TEST I QTR
PARTS FOR AM I EA
is GENERATOR STONE OAK QUARTERLY(PM)
3 QTR
ANNUAL MAINT(AM)NO LOAD TEST I OTR
PARTS FOR AM 1 EA
Is GENERATOR WATER PLANT
QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) I QTR
PARTS FOR AM
I EA
17 GENERATOR WATER PLANT QUARTERLY(Pm) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) I QTR
PARTS FOR AM I EA
Is LABOR RATE-REG HOURLY RATE
MINIMUM CHANGE(IF ANY)OF HOURS I HR
19 LABOR RATE-AFTER HOURS RATE
MINIMUM CHANGE(IF ANY)OF HOURS I HR
20 EMERGENCY-REG HOURLY RATE
MINIMUM CHANGE(IF ANY OF HOURS 1 HR
21 EMERGENCY-AFTER HOURS RATE
MINIMUM CHANGE(IF ANY)OF HOURS I HR
22 TRIP CHARGE
(NOTE: IT IS UNDERSTOOD By BOTH PARTIES THAT A SINGLE TRIP 36 EA
AND NOT MILAGE WILL BE INVOICED By SUPPLIER PER SERVICE
TRIP FOR THE LIFE OF THIS CONTRACT. THIRTY-SIX(36)TRIPS IS
ONLY AN ESTIMATE AND USED FOR BUDGETING PURPOSES ONLY.
e- nerator serviced-I trig)charge;3 generators serviced-1 trip charge)
GRAND TOTA
DELIVERY IN DAYS
2 of 4
May 26, 2005
RE: IFB NO. 05-018— Multi-year Agreement for Generator Maintenance
and Remedial Service
Dear Vendor,
The City of Round Rock invites you to submit a bid for the above
referenced solicitation.
The City of Round Rock appreciates your time and effort in preparing this
bid. Please note that all bids must be submitted in a sealed envelope
marked " DO NOT OPEN — Bid—Generator Maintenance & Remedial
Service" and received by the Purchasing Department, City Hall, 221 East
Main Street, Round Rock, Texas, 78681 no later than 3:00 p.m. on
Tuesday, June 7, 2005. Bids received will be opened and read aloud in
_ the City Council Chambers.
Pre-bid meeting and site visits are scheduled for Tuesday, June 1,
2005 beginning at 8:30 AM in the CORR Admin. Bldg., 221 East Main
Street, Round Rock, TX. Site visits are expected to take most of the
day(4-6 hrs).
Thank you for your continued interest in doing business with the City of
Round Rock.
Carolyn Brooks, CPPB
Purchaser
(512)218-5457
CMB/s
Cc: file
INVITATION FOR BID(IFB)
CITY OF ROUND ROCK PURCHASING OFFICE
221 E.Main Street
Round Rock,Texas 78664-5299
BIDS ARE DUE TO THE PURCHASING OFFICE rGENERATOR
FORMATION:
AT THE ABOVE ADDRESS BEFORE BID FACIMILE RESPONSES MAINTENANCE&REMEDIAL SERVICE
OPENING TIME. SHALL NOT BE ACCEPTED R 055-018
ATE: 6/7/2005 at 3:00 P.M.
ION:
221 E.Main Street,Council
INVOICE TO: Chambers,Round Rock,TX 778664
City Of Round Rock SHOW BID OPENING DATE a RETURN SIGNED ORIG
Accounts Payable BW NUMBER IN LOWER LEFT INAL AND ONE COPY OF BID
221 East Main Street HAM CORNER of SEALED en
BIDDER SHALL SIGN B
Round Rods, Texas 78664-5299
Ow
ENVELOPE a SNOW RETURN Failure to sign bid will disqualify bid
ADDRESS OF BIDDING FIRM.
BID F.O.B.DESTINATION,FREIGHT PREPAID AND Authoded Si"wre Date
ALLOWED UNLESS OTHERWISE SPECIFIED BELOW Print Name
DESTINATION:
-J.7 of Bidding Instructions on page 3
TAX ID NO.:
City of Round Rods LEGAL BUSINESS NAME:
Various Locations ADDRESS:
ADDRESS:
CONTACT.
TELEPHONE NO.:
BUSINESS ENTITY TYPE:
'By the signature hereon affixed,the bidder hereby certifies that neither the bidder nor the entity represented by the bidder,or an
entity has violated the antitrust laws of this State,codified in Section 15.01 et s Yore acting for such
communicated dl or Indirectly,the.bid made to any competitor or any other p Texas Business and Commerce Code,or the Federal antitrust laws,no
person engaged to such tine of business
Bidder agrees to comply with all conditions set forth below in this IFB.
This is for a five year agreement with two 12-month renewal options for generator maintenance and remedial service in accordance with s
00-936-39-02, revised 5-2005 14 s specification No
The quantitites shown are estimates for a twelve month period only. No guarantee of any miniumum or maximum purchase is made or implied. The city
Will oni r order the amount needed tosatis rati r uirements.
ITEMS CLASS t ITEM DESCRIPTION QTY UNIT MAKE AND
936,39 UNIT EXTENSION
MODEL PRICE
1 GENERATOR FIRE STATION 2 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
2 GENERATOR FIRE STATION 3 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 OTR
PARTS FOR AM 1 EA
3 GENERATOR FIRE STATION 4 QUARTERLY(PM) 3 Q
TR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
T5GENERATOR
ERATOR FIRE STATION 5 QUARTERLY(PM) 3
QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
FIRE STATION 6 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1
1 of 4
i•�}c' 4 ;..,.,.J +ady}•.}<};;::`S<��:`.. {'}:�:':>l;�c••cap:4s:-.,Mi +:. r.ro...+
.r} mei:: +. 4.a•tifir.•.•;r �a J ..}::tR.y'.:. .. �,�:..
+..;C' } IS ,..aG..,.... amv;;+. �"' ,?.;C�in�i;`::;k"c•�::ry+.c'..:.,.....`• •. ;,�:;�,a,�:,;.
ITEM f CLASS&ITEM DESCRIPTION ' "+
QTY UNIT 4 MAKE AND UNI t EXTENSION
936 39 MODEL PRICE
6 GENERATOR POLICE DEPT 1 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
7 GENERATOR POLICE DEPT 2 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
e GENERATOR CENTRAL FIRE QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) I QTR
PARTS FOR AM 1 EA
9 GENERATOR PUB WKS1 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
10 GENERATOR HILTON QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
11 GENERATOR CARNOUSTY QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 OTR
PARTS FOR AM 1 EA
12 GENERATOR TREVINO QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
13 GENERATOR BAY HILL QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM I EA
14 GENERATOR LAKE G-TWN QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST I QTR
PARTS FOR AM 1 EA
15 GENERATOR STONE OAK QUARTERLY(PM)
3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
16 LABOR RATE-REG HOURLY RATE
1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
17 LABOR RATE-AFTER HOURS RATE
1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
18 EMERGENCY-REG HOURLY RATE
1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
19 EMERGENCY-AFTER HOURS RATE
1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
20 TRIP CHARGE
36 EA
(NOTE: IT IS UNDERSTOOD BY BOTH PARTIES THAT A SINGLE TRIP
AND NOT MILAGE WILL BE INVOICED BY SUPPLIER PER SERVICE
TRIP FOR THE LIFE OF THIS CONTRACT. THIRTY-SIX(36)TRIPS IS
ONLY AN ESTIMATE AND USED FOR BUDGETING PURPOSES ONLY.
e. .:1 generator serviced-1 trip char ;3 generators serviced-1 tri cha e
GRAND TOTA
2 of 4 DELIVERY IN DAYS
BIDDING INSTRUCTIONS
ITEMS BELOW APPLY TO AND BECOME A PART OF TERMS AND CONDITIONS OF BID
ANY EXCEPTIONS THERETO MUST BE IN WRITING
1. BIDDING REQUIREMENTS:
1.1 Bidding requires Pricing per unit shown and extensions. If trade discount is shown on bid,it should be deducted and net line extensions shown. Bidders guarantees
product offered will meet or exceed specifications identified in this Invitation For aid(IFB).
1.2 Bids should be submitted on this form. Each bid shad be placed in a separate envelope completely and property identified. See instructions on reverse side. Bids must be
in the office of the City Purchasing Agent before the hour and date specified on the reverse side of this IFB.
1.3 Late bids property identified wig be retuned to bidder unopened. Late bids will rot be considered.
1.4 Bid F.O.B.destination,{refight prepaid,b allowed unless otherwise specified on the IFB. If otherwise,show exact cost to deliver.
1.5 BIncreaSeid unit wig not price on qucoriskl unit of measure specified,extend and show total. In case of errors in extension.unit prices shall govern. Bids subject to unlimited
price
1.6 Bid prices shag be firm for acceptance 30 days from bid opening date. "Discount from List"bids are not acceptance unless requested. Cash discount will not be
corisidered in 1.7 Bids shag determining the low bid. AN cash discounts offered will be taken if earned.
signatories give Tax Identification Number,full name and address of bidder. Failure to sign will disquafdy bid. Person signing bid shad show tittle and authority to bind
firm in a contract. Finn name should appear on each page in the block provided in the upper right comer. Business Entity shad be one(1)of the
sWivial m
d ar�ml rshmip,Sole Proprietorship, Estate/Trust,Corporation, Governmental. Non-Profit,all others shad be specified. INDIVIDUAL:List name and num was
of Security Cared. SOLEP PROPRIETORSHIP;List legal name followed by legal business name and Social Security Number. ALL OTHERS;List legal name
entity and Tax Idemtifipton Number(T
1.8 Bid cannot be altered or amended after opening time. Any Alterations made before opening time shall be initialed by bidder or an authorized agent No bid can be
1.9 witdrem after��9 time without approval of the CITY based on a written acceptable reason.
The City is exempt from State Sales Tax and Federal Excise Tax Do not include tax in bid.
1.10 The City reserves the right to accept or rem all o any part of bid.waive minor technicalities and award the bid to best serve the interests of the City,Split awards may be
made at the sole ftalefiorh of the
1.11 Consislent and continued tie bids could cause rejection of bids by the City and/or investigation for antitrust violations.
1.12 Telephone bids and facsimile bids are not acceptable in response to the IFB.
1.13 CAUTION:Bid invitation allows sufficient time for receipt of the preferred mail response. The City shag not be responsible for bids received late,illegible,irtcompiete,or
otherwise non-responsive
2. SPECIFICATION:
21 Anybrand name or manufacturer's reference used in IFB is descriptive only(ra(restrictive),and is used 10 indicate type and qualitydesired. Bids on brands of like
nature and quality will be considered unless advertised under the Prions of Sekdion 252022 d the Texas Local Government Code. If other than brand(s)specified is
offereddata lo filo complete descriptions of product offered are requested to be made a part of the bid. t bidder takes n o exceptions to specifications or reference22 All items
fid shag be rown�fxst����'fpn��Includi•,numbers,�s specified lo�IFS.
suitable for
con6ary will rat be moogrxzed: shipment and storage,unless otherwise indicated in IFB. Verbal agreements to the
2.3 Samples,when requested.most be furnished free of expense to the City. If not destroyed in examination,they will be returned to the bidder,on request at bidder expense.
Each example shocrld be marked with bidders'name and address,City bid number and code. Do rat enclose in or attach to bid.
24 The City will not be bound by any owl statement or representation contrary to the written specifications of this IFB.
25 Manufacthxer's standard waranty shag apply unless otherwise stated in the IFS.
3. TIE BIDS: In case of tie bids.the award will be made in accordance with Section 271.901 of the Texas Local Government Code.
4. DELIVERY:
4.1 delivery In fourteen Bid should stow number of days required to place material in Citys designated location under normal conditions. Failure to state delver time obligates
bidder 10 complete
without valid reason(may cause removal from calendar days. bid� 24 followishort or ng.)delivery Wes may cause bid b be disregarded. Consistent failure to meet delivery promises
4.2 ff delay is foreseen.contractor shall ( �•)
advised is all times of status of o e writeDefauinn notice to the�' The City has the right to extend delivery date if reasons appear valid.Contractor must keep the City
elsewhere and charge fug increase,if any,in cost ���tr� reasons)or failure to meet specifications,authorizes the City to purchase supplies
4.3 No subsb4u6ions or cancellations permitted without written approval of the City.
4.4 Delivery shag be made during normal working hours oily,unless Prior approval for tate delivery has been obtained from the City,unless otherwise specified in the IFB.
5. INSPECTION AND TESTS: AN goods who be subject to inspection and test by the City to the extent practicable at all times and Places. Authorized City personnel shag have
access to
regularsit suppliers the Products tested businessplace of r meet the Purpose exceed of inspecting m Tests may be Performed on samples submitted with the bid or on samples taken
from
the specifications,the cost of the sample used and the cost of the testing shall
be bone by the supplier. Goods,which have been delivered and rejected in whole or�n parL may,its ofrisk and expense. Latent defects may result in revocation of acceptance.
at City's option be retuned to the vendor or held for disposition at vendor's
6. Ae WWF unless and until
OF CONTRACT. A response to an IFB is an offer to contract with the City based upon the terms,conditions,and specifications contained in the IFB Bids do not became
the Charter of the they are accepted by the City trough its designates and a purchase order is issued. The contract shad be governed,construed,and interpreted under
City and the laws of State a Texas. All contracts are subject to the approval of the City Council.
7. PAYMENT: Vendor shat submit three(3)copies of an invoice showing the purchase order number on all copies.
8. PATENTS AND COPYRIGHTS:The contractor agrees to protect the City from claims involving infringements of patents or copyrights.
9. VENDOR ASSIGNMENTS:Vendor hereby assigns to purchaser any and all claims for overcharges associated with this
of Texas.Tx,Bus.And Comm.Code Ann.Sec.15.01,et seq.(186 under the antitrust laws of,the State
7).
10. BIDDER AFFIRMATION:
10.1 Signing this bid with a false statement is a material breach of contract and shall void the submitted bid or arty resulting contracts.and the bidder shall be removed iron all
bid lists. By signature hereon affixed,the bidder hereby certifies that
10.2 The bidder has not given,offered to give,nor intends to give any time hereafter any economic opportunity,future
or service to a public servant in connection with the submitted bid. t ! ,gratuity,special discount tip.favor,
10.3 The bidder is not currently delinquent in the payment of any debt owed the City.
10.4 Neither the bidder nor the firm.corporation.partnership,or any entity represented by the bidder,or anyone acting for such firth.corporation,or entity has violated the
antitrust laws of this State codified in Section 15.01 et Seq.Texas Business and Commercial Code,or the Federal Antitrust Laws,nor communicated directly or indirectly
the bid made to arty competitor,or any other Person engaged in such fine of business.
10.5 The bidder has not received compensation for participation in the preparation of the specification for this IFB.
11. NOTE TO BIDDERS:Any terms and conditions attached to bid will not be considered unless the bidder specifically references them on the front of this bid form. WARNING:Such
terms and conditions may result in disqualification of the bid(e.g.bids with the laws of a state other than Texas requirements for PrePayment Limitations on remedies,etc.) The
City of Round Rock can only accept bids which contain all the terms and conditions of its formal IFB;in particular,all bidders affirmations and certifications must be included.
Submission of bids on forms other than City bid form may result in disqualification of your bid.
12. INQUIRIES: Inquiries pertaining to bid invitations must give bid number,codes,and opening date.
PAGE 1 OF 1
REV:04-04-05
Tot V
REFERENCE SHEET
Please Complete and Return This Form with the Solicitation Response
SOLICITATION NUMBER: IFB 05-018—Generator Maintenance&Remedial Service
BIDDER'S NAME: DATE:
Provide the name, address, telephone number and point of contract of at least three firms that have
utilized similar service for at least 2 year. References may be checked prior to award. Any negative
responses received may result in disqualification of bid.
I. Company's Name
Name of Contact
Title of Contact
Present Address
City, State,Zip Code
Telephone Number ( ) Fax Number( )
2. Company's Name
Name of Contact
Title of Contact
Present Address
City,State,Zip Code
Telephone Number ( ) Fax Number( )
3. Company's Name
Name of Contact
Title of Contact
Present Address
City,State,Zip Code
Telephone Number ( ) Fax Number( )
4. Company's Name
Name of Contact
Title of Contact
Present Address
City,State,Zip Code
Telephone Number ( ) Fax Number( )
5. Company's Name
Name of Contact
Title of Contact
Present Address
City, State,Zip Code
Telephone Number ( ) Fax Number( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSERATION FROM AWARD
Reference Sheet Page 4 of 4
Dated:05//2005
CITY OF ROUND ROCK
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
GENERATORS
ON-SITE PREVENTIVE MAINTENANCE AND REMEDIAL SERVICE
PART 1
GENERAL
1. PURPOSE: The City seeks to contract with a qualified bidder to provide all goods and services
for on-site preventive maintenance and remedial service by trained technicians for generators at
location(s)listed on Attachment A.
2. DEFINITIONS: The following definitions will be used for identified terms throughout the
specification and bid document:
2.1. Bidder identified throughout this specification shall describe persons and entities that
consider themselves qualified to provide the goods,equipment or services.
2.2. City—Identifies the City of Round Rock,Williamson and Travis Counties,Texas.
2.3. Agreement—A mutually binding legal document obligating the Vendor to famish the
goods, equipment or services,and obligating the City to pay for it.
2.4. Vendor—(Sometimes referred to as Contractor)A person or business enterprise providing
goods, equipment, labor and/or services to the City as fulfillment of obligations arising
from a contract or purchase order.
2.5. Goods represent materials,supplies,commodities and equipment.
2.6. Purchase Order-is an order placed by the Purchasing Office for the purchase of Goods
or Services written on the City's standard Purchase Order form and which,when
accepted by the Bidder, becomes a contract.The Purchase Order is the Bidder's authority
to deliver and invoice the City for Goods or Services specified,and the City's commitment
to accept the Goods or Services for an agreed upon price.
2.7. Services-work performed to meet a demand. The furnishing of labor,time,or effort by
the vendor and their ability to comply with promised delivery dates, specification and
technical assistance specified
2.8. Subcontractor-Any person or business enterprise providing goods,labor,and/or services
to a Vendor if such goods,equipment,labor,and/or services are procured or used in
fulfillment of the Vendor's obligations arising from a contract with the City.
3. CLARIFICATION:For clarification of specifications, bidders may contact:
Carolyn Brooks, CPPB
Purchasing Division
City of Round Rock
Telephone: 512-218-5457
The individual listed above may be contacted by telephone or visited for clarification of the
specifications only. No authority is intended or implied that specifications may be amended or
alterations accepted prior to bid opening without written approval of the City of Round Rock through
the Purchasing Division.
Page 1 of 10
SPECIFICATION NO.
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REVISED: MAY 2005
PART II
GENERAL CLAUSES AND CONDITIONS
1. BID EVALUATION:All bids received shall be evaluated based on the best value for the City. Best
value will be determined by considering all or part of the criteria listed, as well as any relevant
criteria specifically listed in the solicitation.
1.1. Bid price
1.2. Reputation of the bidder and of bidder's goods and services.
1.3. The quality of the bidder's goods or services.
1.4. The extent to which the goods or services meet the City's needs
1.5. Bidder's past relationship with the City. All vendors will be evaluated on their past
performance and prior dealings with the City to include, but not limited to,failure to meet
specifications, poor quality, poor workmanship, late delivery.
1.6. The total long-term cost to the Municipality to acquire the bidder's goods or services.
2. BIDDER QUALIFICATONS: The opening of a bid will not be construed as the City's acceptance
of such bidder as qualified and responsible. All bidders shall:
2.1. Be firms,corporations, individuals or partnerships normally engaged in the sale and
distribution of commodity or provision of the services as specified herein.
2.2. Have adequate organization,facilities,equipment and personnel to ensure prompt and
efficient service to the City.
2.3. Provide the name, address,telephone number and point of contract of at least three firms
that have utilized similar service for at least 2 years and have. References may be
checked prior to award. Any negative responses received may result in disqualification of
bid. NOTE: REFERENCE FORM PROVIDED
2.4. Employee a minimum of two qualified technicians. Service technicians shall be fully
qualified to work on the listed equipment and employed by the vendor on the effective
date of the contract.Vendor shall be able to verify that service personnel have had
training with a minimum of one year of"hands on"experience working on the listed
equipment. -
2.5. Identify any subcontractors to be used for this project. Experience,qualifications and
references of the subcontractors shall be submitted with response. The City reserves the
right to approve or disapprove all subcontractors prior to any work being performed.
3. CONFIDENTIALITY OF CONTENT: Bids received are subject to release as public information
unless the bid or specific parts of the bid can be shown to be exempt from the Texas Public
Information Act. Bidders are advised to consult with their legal counsel regarding disclosure
issues and take the appropriate precautions to safeguard trade secrets or any other proprietary
information. The City assumes no obligation or responsibility for asserting legal arguments on
behalf of potential Bidders.
3.1. If a Bidder believes that a bid or parts of a bid are confidential, then the Bidder shall so
specify. The Bidder shall stamp in bold red letters the term "CONFIDENTIAL"on that part
of the solicitation,which the Bidder believes to be confidential. Vague and general claims
as to confidentiality shall not be accepted.All bids and parts of bids that are not marked
as confidential will be automatically considered public information after the contract is
awarded.
4. LABOR: The Vendor shall provide all labor and goods necessary to perform the project. The
Vendor shall employee all personnel for work in accordance with the requirements set forth by the
United States Department of Labor.
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REVISED:MAY 2005
5. DAMAGE:The Vendor shall be responsible for damage to the City's equipment and/or property,
the workplace and its contents by its work, negligence in work, its personnel and equipment. The
Vendor shall be responsible and liable for the safety; injury and health of its working personnel
while its employees are performing service work.
6. WORKPLACE:The City is committed to maintaining an alcohol and drug free workplace.
Possession, use,or being under the influence of alcohol or controlled substances by Vendor,
Vendor's employees, subcontractor(s)or subcontractor(s')employees while in the performance
of the service is prohibited. Violation of this requirement shall constitute grounds for termination
of the service.
.7. COMPLIANCE WITH LAWS: The successful bidder shall comply with all federal,state, and local
laws,statutes,ordinances, rules and regulations, and the orders and decrees of any court or
administrative bodies or tribunals in any matter affecting the performance of the resulting
agreement, including without limitation,workers'compensation laws,minimum and maximum
salary and wage statutes and regulations, and licensing laws and regulations. When requested,
the Vendor shall furnish the City with satisfactory proof of its compliance.
8. ABANDONMENT OR DEFAULT: A Vendor who abandons or defaults the work on the contract
and causes the City to purchase the services elsewhere may be charged the difference in service
if any and shall not be considered in the re-advertisement of the service and may not be
considered in future bids for the same type of work unless the scope of work is significantly
changed.
9. CODES, PERMITS AND LICENSES: The successful bidder shall comply with all National, State
and Local standards,codes and ordinances and the terms and conditions of the services of the
electric utility,as well as other authorities that have jurisdiction pertaining to equipment and
materials used and their application. None of the terms or provisions of the specification shall be
construed as waiving any rules, regulations or requirements of these authorities. The successful
bidder shall be responsible for obtaining all necessary permits,certificates and/or licenses to fulfill
contractual obligations (City of Round Rock fees and costs will be waived).
10. INDEMNITY: Vendor shall indemnify, save harmless and defend the City, its officers,agents,
servants,and employees from and against any and all suits,actions,legal proceedings,claims,
demands,damages, costs, expenses,attorney's fees and any and all other costs or fees incident
to the performance of the resulting agreement and arising out of a willful or negligent act or
omission of the Vendor, its officers, agents, servants and employees.
11. INSURANCE: The Vendor shall procure and maintain at its sole cost and expense for the duration
of the contract or purchase order resulting from a response to this bid/Specification insurance
against claims for injuries to persons or damages to property which may arise from or in connection
with the performance of the work as a result of this bid by the successful bidder,its agents,
representatives,volunteers,employees or subcontractors.
11.1. Certificates of Insurance and endorsements shall be fumished to the City and approved by
the City before work commences.
11.2. The following standard insurance policies shall be required:
11.2.1. General Liability Policy
11.2.2. Automobile Liability Policy
11.2.3. Worker's Compensation Policy
11.3. The following general requirements are applicable to all policies:
11.3.1. Only insurance companies licensed and admitted to do business in the State of
Texas shall be accepted.
11.3.2. Deductibles shall be listed on the Certificate of Insurance and are acceptable only
on a per occurrence basis for property damage only.
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SPECIFICATION NO.
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REVISED: MAY 2005
11.3.3. Claims made policies shall not be accepted,except for Professional Liability
Insurance.
11.3.4. Upon request,certified copies of all insurance policies shall be furnished to the City
11.3.5. Policies shall include, but not be limited to,the following minimum limits:
11.3.5.1. Minimum Bodily Injury Limits of$300,000.00 per occurrence.
11.3.5.1.1. Property Damage Insurance with minimum limits of
$50,000.00 for each occurrence.
11.3.5.1.2. Automobile Liability Insurance for all owned,non-owned,
and hired vehicles with minimum limits for Bodily Injury of
$100,000.00 each person,and$300,000.00 for each
occurrence,and Property Damage Minimum limits of
$50,000.00 for each occurrence.
11.3.5.1.3. Statutory Worker's Compensation Insurance and
minimum $100,000.00 Employers Liability Insurance.
11.3.6. Coverage shall be maintained for two years minimum after the termination of the
Contract.
11.4. The City shall be entitled, upon request, and without expense to receive copies of
insurance policies and all endorsements thereto and may make reasonable request for
deletion, revision,or modification of particular policy terms, conditions, limitations,or
exclusions(except where policy provisions are established by law or regulation binding
either of the parties hereto or the underwriter of any of such policies). Upon such request
by the City,the Vendor shall exercise reasonable efforts to accomplish such changes in
policy coverage and shall pay the cost thereof. All insurance and bonds shall meet the
requirements of the bid specification and the insurance endorsements stated below.
11.5. Vendor agrees that with respect to the required insurance,all insurance contracts and
certificate(s)of insurance will contain and state, in writing,on the certificate or its
attachment,the following provisions:
11.5.1. Provide for an additional insurance endorsement clause declaring the Vendor's
insurance as primary.
11.5.2. Name the City and its officers, employees,and elected officials as additional
insured's, (as the interest of each insured may appear)as to all applicable
coverage.
11.5.3. Provide thirty days notice to the City of cancellation, non-renewal, or material
changes
11.5.4. Remove all language on the certificate of insurance indicating:
11.5.4.1. That the insurance company or agent/broker shall endeavor to notify
the City; and,
11.5.4.2. Failure to do so shall impose no obligation of liability of any kind upon
the company, its agents, or representatives.
11.5.5. Provide for notice to the City at the addresses listed below by registered mail:
11.5.5.1. Vendor agrees to waive subrogation against the City, its officers,
employees, and elected officials for injuries, including death,property
damage,or any other loss to the extent same may be covered by the
proceeds of insurance.
11.5.6. Provide that all provisions of this contract concerning liability,duty, and standard
of care together with the indemnification provision, shall be underwritten by
Page 4 of 11
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
contractual liability coverage sufficient to include such obligations within
applicable policies.
11.5.7. All copies of the Certificate of Insurance shall reference the project name, bid
number or purchase order number for which the insurance is being supplied.
11.5.8. Vendor shall notify the City in the event of any change in coverage and shall give
such notices not less than thirty days prior notice to the change,which notice
shall be accomplished by a replacement Certificate of Insurance.
11.5.9. All notices shall be mailed to the City at the following addresses:
Assistant City Manager City Attorney
City of Round Rock City of Round Rock
221 East Main Street 309 East Main Street
Round Rock,TX 78664-5299 Round Rock,TX 78664
11.6. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the
Vendor shall not relieve the Vendor of full responsibility or liability for damages and
accidents as set forth in the these requirements. Neither shall bankruptcy, insolvency,or
denial of liability by the insurance company relieve the Vendor from liability.
11.7. If the Vendor employs, contracts with or otherwise permits any other individual or entity to
perform any of the obligations of the Vendor,then any and all of these individual or entities
shall be bound by the same insurance requirements as the successful bidder.
12. WORKERS COMPENSATION INSURANCE:Texas Labor Code,Section 406.098 requires workers'
compensation insurance coverage for all persons providing services on building or construction
projects for a governmental entity.
12.1. Certificate of coverage("certificate")-A copy of a certificate of insurance, a certificate of
authority to self-insure issued by the Texas Workers'Compensation Commission,or a
coverage agreement(TWCC-81,TWCC-82,TWCC-83,or TWCC-84),showing statutory
workers'compensation insurance coverage for the person's or entity's employees providing
services on a project,for the duration of the project.
12.2. Duration of the Proiect-includes the time from the beginning of the work on the project until
the CONTRACTOR'S/person's work on the project has been completed and accepted by
the OWNER.
12.3. Persons Providing services on the moiect("subcontractor")in Section 406.0 includes all
persons or entities performing all or part of the services the CONTRACTOR has undertaken
to perform on the project,regardless of whether that person contracted directly with the
CONTRACTOR and regardless of whether that person has employees. This includes,
without limitation,independent contractors,subcontractors, leasing companies,motor
carers,owner-operators,employees of any such entity,or employees of any entity,which
furnishes persons to provide services on the project. "Services"include,without limitation,
providing, hauling,or delivering equipment or materials,or providing labor,transportation,or
other service related to a project. "Services"does not include activities unrelated to the
project, such as food/beverage vendors,office supply deliveries,and delivery of portable
toilets.
12.4. The CONTRACTOR shall provide coverage, based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements,that meets the statutory
requirements of Texas Labor Code,Section 401.011(44)for all employees of the
CONTRACTOR providing services on the project,for the duration of the project.
12.5. The CONTRACTOR must provide a certificate of coverage to the OWNER prior to being
awarded the contract.
12.6. If the coverage period shown on the CONTRACTOR'S current certificate of coverage ends
during the duration of the project, the CONTRACTOR must,prior to the end of the coverage
Page 5 of 11
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
period,file a new certificate of coverage with the OWNER showing that coverage has been
extended.
12.7. The CONTRACTOR shall obtain from each person providing services on a project,and
provide to,the OWNER:
12.7.1. a certificate of coverage,prior to that person beginning work on the project,so
the OWNER will have on file certificates of coverage showing coverage for all
persons providing services on the project;and
12.7.2. no later than seven calendar days after receipt by the CONTRACTOR,a new
certificate of coverage showing extension of coverage,if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
12.8. The CONTRACTOR shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
12.9. The CONTRACTOR shall notify the OWNER in writing by certified mail or personal delivery,
within 10 calendar days after the CONTRACTOR knew or should have known,or any
change that materially affects the provision of coverage of any person providing services on
the project.
12.10. The CONTRACTOR shall post on each project site a notice,in the text,form and manner
prescribed by the Texas Workers'Compensation Commission, informing all persons
providing services on the project that they are required to be covered,and stating how a
person may verify coverage and report lack of coverage.
12.11. The CONTRACTOR shall contractually require each person with whom it contracts to
provide services on a project,to:
12.11.1. and filing of any coverage agreements,that meets the statutory provide
coverage, based on proper reporting of classification codes and payroll amounts
requirements of Texas Labor Code,Section 401.011(44)for all its employees
providing services on the project,for the duration of the project;
12.11.2. provide to the CONTRACTOR,prior to that person beginning work on the
project,a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on a project,for the duration of the
project;
12.11.3. provide the CONTRACTOR,prior to the end of the coverage period,a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project;
12.11.4. obtain from each other person with whom it contracts, and provide to the
CONTRACTOR:
12.11.4.1. a certificate of coverage,prior to the other person beginning work
on the project;and
12.11.4.2. a new certificate of coverage showing extension of coverage,prior
to the end of the coverage period, if the coverage period shown on
the current certificate of coverage ends during the duration of the
project
12.12. retain all required certificates of coverage on file for the duration of the project and for one
year thereafter;
12.12.1. notify the OWNER in writing by certified mail or personal delivery,within 10
calendar days after the person knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on
the project; and
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SPECIFICATION NO.
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REVISED: MAY 2005
12.12.2. contractually require each person with whom it contracts,to perform as
required by paragraphs(A thru G),with the certificates of coverage to be
provided to the person for whom they are providing services.
12.12.3. By signing the solicitation associated with this specification, or providing,or
causing to be provided a certificate of coverage,the Contractor is representing
to the Owner that all employees of the Contractor who will provide services on
the project will be covered by workers'compensation coverage for the duration
of the project,that the coverage will be based on proper reporting of
classification codes and payroll amounts,and that all coverage agreements will
be filed with the appropriate insurance carrier or, in the case of a self-insured,
with the Commission's Division of Self-Insurance Regulation. Providing false or
misleading information may subject the Contractor to administrative penalties,
criminal penalties,civil penalties,or other civil actions.
12.12.4. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor that entitles the Owner to declare the contract void if
the Contractor does not remedy the breach within ten calendar days after
receipt of notice of breach from the owner.
13. LIENS: Vendor agrees to and shall indemnify and save harmless the City against any and all liens
and encumbrances for all labor,goods and services which may be provided under the resulting
agreement. At the City's request the Vendor or subcontractors shall provide a proper release of
all liens or satisfactory evidence of freedom from liens shall be delivered to the City.
14. VENUE: Both the City and the Vendor agree that venue for any litigation arising from a resulting
agreement shall lie in Williamson County.
15. INDEPENDENT CONTRACTOR: It is understood and agreed that the Contractor shall not be
considered an employee of the City. The Contractor shall not be within protection or coverage of
the City's Worker'Compensation insurance, Health Insurance, Liability Insurance or any other
insurance that the City from time to time may have in force and effect.
16. AGREEMENT:The term of this Agreement shall be for five(5)consecutive twelve(12)month
periods of time from the effective date. Prices shall be firm for the duration of the agreement,
except as provided for herein above. This agreement may be renewed for two(2)additional
periods of time not to exceed twelve(12)months for each renewal provided the parties agree.
The City reserves the right to review the Vendor's performance at the end of each twelve(12)
month period of time,and to cancel the contract(without penalty)or continue the contract through
the next period.
17. VENDOR PERFORMANCE:City reserves the right to review Vendor's performance at any time
during the initial agreement or renewal period, and may elect to terminate this Agreement with or
without cause or may elect to continue.
18. ORDER QUANTITY: The quantities shown on the IFB are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the services needed
to satisfy operating requirements,which may be more or less than indicated.
19. PRICE ADJUSTMENT: The City may permit"unit price"adjustments upward, only as a result of a
cost increase in services in accordance with the Producers Price Index at http://stats bisgov/pat/.
Any price increase to this contract shall be requested by Vendor in writing and shall be
accompanied by the appropriate documentation to justify the increase,and shall be received by
City at least ninety(90)days prior to the agreement review date.Vendor may offer price
decreases, even in excess of the allowable percentage change,at any time during the contract
term. The City reserves the sole opinion to reject any price increase and terminate this contract
should the City and the Vendor not agree on any price increase.
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SPECIFICATION NO.
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REVISED: MAY 2005
20. CONTRACT ADMINISTRATOR: All work performed under this contract will be supervised and
verified by the City representative(s)noted below.
Pete Dominguez at(512)341-3144
21. NON-APPROPRIATION:The resulting Agreement is a commitment of the City's current revenues
only. It is understood and agreed the City shall have the right to terminate the Agreement at the
end of any City fiscal year if the governing body of the City does not appropriate funds sufficient to
purchase the estimated yearly quantities,as determined by the City's budget for the fiscal year in
question. The City may effect such termination by giving Vendor a written notice of termination at
the end of its then current fiscal year.
22. CANCELLATION:The City reserves the right to cancel the Agreement without penalty by
providing 30 days prior written notice to the other party. Vendor shall provide the City with 90 days
written notice prior to cancellation of the Agreement and shall continue services for a period of
time not to exceed 120 days after written notification. Termination under this paragraph shall not
relieve the Vendor of any obligation or liability that has occurred prior to cancellation. NOTE: This
Agreement is subject to cancellation,without penalty,at any time the City deems the
vendor to be non-compliant with contractual obligations.
PART III
SPECIFICATION
I. SCOPE:This specification describes an agreement to provide goods and services for on-site
preventive and remedial service by certified technicians for generators at location(s)to include, but
not limited to Attachment A
2. STATEMENT OF INTENT:This specification covers only the general requirements as to the
performance and certain details to which the successful bidder shall conform. Vendor shall be
responsible for the servicing,troubleshooting, repairing, ordering, replacing parts on generators in
accordance with manufacturer's recommendations to ensure each unit is operating as designed for
the intended application.
3. PREBID MEETING AND SITE VISIT: It is strongly suggested that all interested bidders attend the
prebid meeting and site visit to familiarize themselves with all aspects of the work and requested
services as well as seek answers to any questions they may have concerning the goods and
service. Meeting and site visit schedule:
Meeting&Site Visit Date: 6/1/2005 Time: 8:30 A M
Location Starting Point:221 East Main, 1 st Floor Lobby, Round Rock,TX 78664
Contact: Pete Dominguez Phone: (512)341-3144
4. ADDITIONS/DELETIONS: Equipment may be added or deleted during the term of the contract.
Prices bid shall be used for adding/deleting such equipment.
4.1 If new equipment is procured during the term of the contract, the City reserves the option to
add the equipment at the vendor's current basic monthly charge less any applicable
discounts.
5. MAINTENANCE PARTS:At the time vendor determines generator needs maintenance or the City
calls for service:
5.1 Eighty-five percent of all parts shall be on-site within twenty-four business hours for repair
of equipment.
5.2 All remaining parts shall be normally on-site within forty-eight hours. Maintenance does not
include normal operating supplies.
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5.3 Refurbished parts may be used on an exchange basis; however,the refurbished parts shall
be equivalent to new.
6. PREVENTIVE MAINTENANCE:shall be performed on equipment to include but not limited to
locations shown on Attachment A.
6.1 Provide a minimum of four(4)quarterly Preventive Maintenance(PM)calls annually. Quarterly
visits are defined to mean substantially spaced visits that are spaced three(3)months apart.
During each of the quarterly inspections, all systems are visually checked for potential
problems,and are physically tested to assure reliability. Preventive maintenance service shall
include,but not be limited to, items identified on Attachment B and as recommended by
manufacturer.
6.2 Contact City Representative of any discrepancies,and advise as to the cost of repairs. No
parts,supplies or annual services are included in the basic inspection costs.
6.3 Perform preventive maintenance at a time mutually agreed upon between the City
representative and the vendor.
7. ANNUAL MAINTENANCE(AM)shall be included in one of the four(4)PM services. AM service
shall be accomplished on each designated machine in the fall. AM shall include:
7.1 Fuel check and test,replace(if needed),
7.2 Change oil
7.3 Filter Replacement -oil filters,fuel filters,coolant filters and air filters;
7.4 Analysis on oil and coolant.
7.5 Replacing ignition parts(gas-gasoline units only).
7.6 Testing all safety shutdowns. At this time, a series of tests shall be conducted to ensure
reliability and satisfactory interfacing between components.
7.7 Load Test:A load test shall be performed on each of the generators at the time of the
annual maintenance, unless otherwise noted on the IFB. Load bank equipment rental costs
and personnel costs shall be included.
7.8 Test Results: Vendors shall provide to the City a copy of all test results,to include, but not
be limited to fuel, oil and coolant analysis, safety shutdowns and load test.
8. REMEDIAL SERVICE: Remedial service shall be performed at the location(s)of equipment within
time allocations specified after call for service.
8.1 Emergency Service:
8.1.5 Respond within one hour of City's call(s)for service.
8.1.6 Be at location of required service within four hours after notification by City.
8.2 Perennial Maintenance:
8.2.5 Respond within four hours of City's call(s)for service.
8.2.6 Be at location of required service with in twenty-four hours after notification by
City.
8.3 Service technicians performing work shall remain on-site until the problem is resolved or
until authorized to leave by the City site manager or designated point of contact(POC)as
per Attachment A.
9. ENGINEERING CHANGES (EC):The vendor shall advise City within 30 days of Engineering
Changes(EC)made available by the equipment manufacturer. City reserves the right to agree or
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00-936-39-02
REVISED:MAY 2005
disagree to the installation of the part at time of notification. When City agrees to installation, the
following applies:
9.1 The equipment manufacturer, or their designated representative,shall install within 90 days
of acceptance by City contract administrator.
9.2 EC will be authorized by the issuance of a purchase order separate from this contract.
9.3 At the end of this purchase order/contract the vendor agrees to estimate and quote the City
for costs involved in bringing all equipment to current EC levels. Due to age of all City
owned generators sets, EC levels shall NOT be interpreted to include generator
replacement due to obsolescence. Also,Vendor agrees to replace,at the discretion of the
City,any parts installed during the service period that was not manufactured by the OEM.
10. TECHNICAL DOCUMENTATION:The vendor shall obtain necessary technical documentation
pertaining to maintenance or service of the listed equipment and any additions to City's fleet
throughout contract and extension periods.
11. MALFUNCTION REPORTS:Vendor shall complete and furnish a malfunction report for each
maintenance or service call with the invoice.A copy of each malfunction report shall be presented
with time and material maintained (if used outside the parameters of the monthly/annual charge)
invoices no later than date of subsequent invoice for monthly maintenance. Reports shall include,
as minimum,the following information:
Date and time notification received.
Date and time of arrival.
Type and model of equipment.
Time spent for repair.
Description of malfunction.
Date and time equipment is made operational.
Part(s)ordered.
The vendor shall ensure that both parties verify acceptance of equipment as completely
operational.
The vendor shall ensure that both parties sign a malfunction report.
11.1 . Malfunction report must be signed by designated City Representative for each machine and
building. The Contract Administrator identified in this specification and they shall certify that
the individual generators are again in working order.
PART III
DELIVERY,SERVICE,ACCEPTANCE AND PAYMENT
1. SERVICE: Vendor shall have service and maintenance available to the City and shall be able to
respond to a request for service as specified.
1.1. Consistent failure by the vendor to respond to service calls within the allowed response
time may place the vendor in default and subject to cancellation of the purchase order
and, or contract. Consistent failure is defined as not responding within the allowed
response time at any or all locations on two(2)out of three(3)consecutive occurrences.
2. ACCEPTANCE: Acceptance inspection should not take more than five working days. The vendor
will be notified within this time frame if the service provided is not in full compliance with the
specifications. If any purchase order is canceled for non-acceptance,the needed equipment or
service may be purchased elsewhere and the vendor may be charged full increase, if any, in cost
and handling.
3. INVOICING: Vendor shall submit one original and one copy of each invoice on a monthly basis to
the following address:
City of Round Rock
Page 10 of 11
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
Finance Department
221 East Main Street
Round Rock,TX 78664-5299
4. PROMPT PAYMENT POLICY: Payments will be made within thirty days after the city receives the
supplies, materials, equipment, or the day on which the performance of services was completed
or the day on which the City receives a correct invoice for the supplies, materials, equipment or
services,whichever is later. The Vendor may charge a late fee(fee shall not be greater than that
which is permitted by Texas law)for payments not made in accordance with this prompt payment
policy; however, this policy does not apply to payments made by the City in the event:
4.1. There is a bona fide dispute between the City and Vendor concerning the supplies,
materials, services or equipment delivered or the services performed that causes the
payment to be late;or
4.2. The terms of a federal agreement,grant,regulation,or statute prevent the City from
making a timely payment with Federal Funds;or
4.3. There is a bona fide dispute between the Vendor and a subcontractor or between a
subcontractor and its suppliers concerning supplies, material,or equipment delivered or
the services performed which caused the payment to be late;or
4.4. The invoice is not mailed to the City in strict accordance with instructions, if any, on the
purchase order or agreement or other such contractual agreement.
5. OVERCHARGES: Vendor hereby assigns to purchaser any and all claims for overcharges
associated with this agreement which arise under the antitrust laws of the Untied States, 15
USGA Section 1 et seg., and which arise under the antitrust laws of the State of Texas, Bus.and
Com. Code,Section 15.01, et seg.
Page 11 of 11
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
PART IV
ATTACHMENTS
Attachment A—Equipment Make, Model,Type and Location
Attachment B—Service Data
ATTACHMENT A
EQUIPMENT AND THEIR LOCATION
LOCATION EQUIPMENT
Fire Station#2(to be added later) ONAN MDL#70GGHF DESEL,70 KW,87.5KVA
206 West Bagdad Ave. Round Rock TX
Fire Station#3 ONAN MDL.#LTAEA30-3V126004F
1991.Rawhide,Round Rock TX Ser.#n/a,p-plant Kubota eng. (no tag)
Fire Station#4 Olympian MDL.#CD015—A162 2D18CBHYY
3300 Gattis School Rd., Round Rock TX Ser.#2019815,Power plant p/n 67057 2.21-
Fire Station#5 Olympian MDL.#D50131,Ser.#E6929AI001
350 Deepwood, Round Rock,TX P-Plant#LJ50418*U895845F,Perkins Turbo
Fire Station#6(to be added later) ONAN MDL.#70GGHF DESEL,70 KW,7.5KVA
2919 Joe Dimaggio Blvd.,Round Rock,TX
Police Department Kohler MDL#1001102J81,ser.#386549
615 E. Palm Valley Blvd. P-Plant MDL.#CD6059T3118811,SER.
#6059TF003,John Deere Eng.
Police Department ONAN, P-Plant MDL.#591205A51-5357
604 Palm Valley Blvd. Round Rock TX Ser.#53132476, Cummins Eng.
Central Fire Station White, MDL.#D2300-X260,Ser.#XF3446344
203 Commerce, Round Rock,TX P-Plant MDL. 591205A51-5357,Ser.
#30110281,White Eng.
Public Works Empire MDL.#400-0270,WO#65-9834
2008 Enterprise, Round Rock,TX P-Plant, no tag,Perkins eng.
Hilton Head Left Station Olympian MDL.#D150PI
Round Rock,TX
Carnousty Lift Station Generac MDL.#98A03027S
Round Rock,TX
Trevino Court Lift Station Olympian/Generac MDL#97A05559-5
Round Rock,TX
Page 1 of 2
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
Bay Hill Lift Station Olympian MDL. #D40PS
Round Rock,TX
Lake Georgetown Lift Station ONAN MDL.#900DFHC
DB Wood&Cedar Brks Rd Georgetown,TX
Water Treatment Plant Holt: Olympian,
5494 North IH 35 A.C.Synchronous Generator
Round Rock,TX S#FG090935128
Frame: LL2014B
Machine ID: WD-6
Olympian: 050P3
Model#OLYOOOOOPNPF01844
S#138620/01
Frame: LL2024D
WDG 6/4
Stone Oak,Lift Station ERKINS,MDL 1350P3,SERIAL
Round Rock TX YOOOOOTNPF01860
62.5 KVA,50KW 4801277VOLTS
ATTACHMENT B
Inspection List shall be inclusive of the following items as a minimum:
Page 2 of 2
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
1. LUBRICATION
a. System leaks 7. HOUSING/CABINETS
b. Oil level a. General
C. Filters b. Fit
C. Decals
2. COOLING SYSTEM
a. Leaks 8. DC ELECTRICAL
b. Water level a. Batteries
C. DCA/antifreeze Water level
d. Filters Specific gravity
e. Hoses Terminals
f. Belts b. Engine safeties
g. Cooling fans Ammunciator
h. Block heater Battery charge rate
i. Pillow block
9. AC ELECTRICAL
3. FUEL SYSTEM a. Brushes
a. Fuel b. Instruments
b. Leaks C. Regulator
C. Filters d. Generator
d. Lines e. Circuit breakers
e. Tank levels f. Transfer switches
f. Transfer pump
9. Water separators 10. OPERATIONAL TESTS
h. Solenoid a. Load/no load
I. Wiring b. Voltage—AC/DC
C. Amps—AC/DC
4. IGNITION SYSTEM_ d. Frequency
a. Plugs e. Time delays
b. Points f. Oil pressure
C. Wiring 9. Engine temperature
d. Coil
e. Corrosion 11. OTHER
5. EXHAUST SYSTEM
a. Leaks
b. Condensation
C. Turbo charger
d. Flex pipe
e. Rain cap NOTE: THE CITY SHALL BE
f. Muffler NOTIFIED IN WRITING OF ANY
CHANGES MADE TO THIS LIST
6. HOUSING/DOORS
a. Hinges
b. Panels
C. Fit
d. Leaks
Page 1 of 1
I"!ROUNDOCK,TEXAS
on.PROSPMly
CITY OF ROUND ROCK,TEXAS
INVITATION FOR BID ADDENDUM
GENERATOR MAINTENANCE& REMEDIAL SERVICE
IFB No. 05-018 Addendum No. 1 Date of Addendum: June 1. 2005
The following items in the IFB identified above have been changed:
1. Revised bid sheet to include two generators at the water treatment plant. It shall replace original
pink.
2. Paragraph 7.1 of Part 111,Specification, (pg 9 of 11)shall read as follows:
Check fuel level and drain separator and change fuel as applicable.
3. Paragraph 7.4 of Part 111,Specification, (pg 9 of 11)shall read as follows:
Analysis on oil,fuel and coolant.
4. . Paragraph 7.7 of Part III of the Specifications (pg 9 of 11)shall read as follows:
Load Test: A minimum two-hour load bank test shall be performed on each of the generators at
the time of the annual maintenance, unless otherwise noted on the IFB. Load bank equipment
rental costs and personnel costs shall be included.
5. Paragraph 8.1.6 of Part III of the Specifications (pg 9 of 11)shall read as follows:
Be at location of required service within two hours after notification by City.
All other terms and conditions of this IFB and specifications remain unchanged.
Approved by z4v_
By the signatures affixed below,Addendum No. 1 is hereby incorporated into and made a part of the
above referenced IFB.
ACKNOWLEDGED
Vendor Authorized Signature
Date
RETURN ONE COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE, CITY OF ROUND ROCK
WITH YOUR SEALED BID. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION
OF YOUR BID.
BIG TAB IVENDOR VENDOR VENDOR VENDOR
NUMBER: 03418 AUSTIN GENERATOR SRVC CUMMINS SOUTHERN FLEET MAINT CLIFFORD POWER
61712008 3:PM
it MAHTENANCE DELIVERY: 30 DELIVERY: DELIVERY: DELIVERY:
TOTAL: $20,620.00 TOTAL: $17,429.00 TOTAL: $20.327.00 TOTAL: $30,618.00
Item Bid Items QTY Unit$ Extended Unit$ Extended Unit$ Extended Unit$ Extended
FIRE NO.2
_1_ _-- PM --------------- -- 3 123.00 _$369.00 $155.00 $465.00 100.00 $300.00 $1_8_5._00 _ $555.00
- -- - ------- - - --------- ---------- �- ---- _ 0 --- - . -----48
--- - ----- - ----------- 5 -
_ 1 624.00 624.00 ---�- -- $ 6.00 _$486.00 7 . 70, 0 $1,023.00 $1,023 00
RTS FOR AM $98,00 8 j1�3'____ -' _____ _ .90�S
$0 00
2 FIRE NO.3
------- _---PM ----------------- -----3___-- _123.00 _ _$369.00 $155.00_ _ _ $465.00__ 100.00 $300.00 $185.00 _ $555.00
-------- _ AM _ -___-- _ _--- 1 543.00 _ $543 00 -- -$430.00 $430 00 .00 $00- - -$798.00_ _ $798.00
RTS FOR AM - ---- -120.00 - ----- i' - -- 79.00 - ------M.Do -- 6 -- ----- - - $0.00 $0.00
3 FIRE NO.4
_--- ----PM---------------- - ----3 __-- 123.00_ $369.00 $155.00 $465.00 $100.00 ,00 _ $185.00 $555.00
_----- - AM _--___-- - -- 1 548.00 ---- $u8.00--- -- _$430.00--- ---3430.00---- $475,00 75.00 $798.00_--- $798.00
PARTS FOR AM -1 --- -120�0 --� "S�.W--� -$79.00 - -- - �-- OQ - --�-- - $0.00 $0.00
4 FIRE NO. 5
__-- -- PM---------------- - ----3___-- 123.00 $369_00_ _ $155.00 $465.00 _ $10000 $300. $185.00 $555.00
-----PART AM "--- - 1 --- 809 $609 QO ---- _ _$430.00_- -__ _$430 00__ 75.00 5 -- _$943.00_ $943.00
S FOR AM --- --- 1 180.00 -M.M- $79.00 x T 132.00 $0.00 $0.00
5 FIRE NO.6
-------- --- PM $1
- --------------- ----3 __-- _123.00 $369.00 $155.00 $465.00 0000 -.--.-$300.00 _ $185.00 _ $555.00
-------- - -AM - --_-_-- __-- 1 824.00 ---------M4.00 -- - -$486.00--- ---$486 00-- - 5D0� T3,00 _$1,023.00 $1,023.00
PARTS FOR AM- -1----- --230.00 - --- ----- -$96.00 -- - ---- $135.00 113 - $0.00 $0.00
6 POLICE#1
PM ___________ ____ 3123.00 $369.00 $155:00 $465.00__ $100.00 $30000 $185.00 __ $555.00
AM 1---- 690.00 ---$690 00 ---------$5--0,2- -0-0-- ---$502 00 7500 $1,233. 00 $1,233.00
PARTS FOR AM ------ --- 1--- - -250.00 ---- ------ -$103.00- --- itf3'OS-- - -$ _
-- - -%a'w----- $0.00
7 POLICE#2
____-- -____PM --------------- - -----3___-- 123.00 $369.00 $155.00 $465.00 00 ,00 $185.00 $555.00
_--- AM 1 599.00 2599 00 - ---$502.00 ---$502 00----
:4:!5'l#- $1,233.00 $1,233.00
PARTS FOR AM--------- -- 1 150.00 ---- - -$103.00- - ----$iif3'OS- - ---
$0.00 --
$0.00
8 ENTRAL FIRE $185.00
--__ -__ PM 3123.00 $369.00 $155.00 $465.00 $1-00.00 00 _ $860.00 _ $2,580.00
__-- - -----
AM ------ ---- 1__-- _ 599.00 -- -{)0 --- ---$437.00-- - $437 00-- - $475.00 75.00�- $179_.00 $179.00
PARTS FOR AM T5u.ff-150.00- --- 33 ------ -$79.00--- -� $�19: - --- $1 0-- QW-_- $13100--- $131.00
BID TAB IVENDOR VENDOR VENDOR VENDOR
NUMBER: 0"1$ AUSTIN GENERATOR SRVC CUMMINS SOUTHERN FLEET MAINT CLIFFORD POWER
$l7 AN 3:PM
ft MAINTENANCE DELIVERY: 30 DELIVERY: DELIVERY: DELIVERY:
TOTAL: $20,630.00 TOTAL: $17,429.00 TOTAL: $20,327.00 TOTAL: :30,618.00
Item Bid Items QTY Unit Extended Unit S Extended Etdsd Unit Extended
9 UB WORKS -
PM _ _ _3_ 123.00 __ __$369.00 _ $15_5.00_ _ $4_65.00_ $100.00 $300.110 $185.00 $555.00
-__-_-- ---- AM --------- ----1_--- 814.00 _ X814 00 � 9.00 $489 00 75.00 75 --� --$1_233.00 $1,233.00
PARTS FOR AM 1 180.00 BIAS' -79;00 -s"70-R1- - 1,t - '.-- - - $0.00-__ $0.00
10 HILTON
-------- _____PM------------------------3 _-- _123.00 $369.00 $155.00 $465.00__ $200.00 $800.00 $185.00 $555.00
__--_ AM __ 1 369.00 --- 1369 60-----------236.06--- ---$236 00 306.00- ---$M.00 - -- $645.00_ $645.00
PARTS FOR AM- ------ -----1----- '275.00- ---- �'7a�IAS-----------woo - -- tf6----- ""$,1 5`66 ----� -- -- $0.00 $0.00
11 PARNOUSTY
__--
PM 3 3123.00 _ $369.00_ $155.00 $465.00 $200.00 $800.00 $185.00 $555.00
AM 1 8800 389 00 -- - -$163.00--- ---$163.00-_--- 00 - 00 -- -$585.00-�- $585.00
----- - - - - -
-----------------------------------------PARTS FOR A -1---- ---- - --- "$403.00- - ---$iIf3:8Zf -� '"- -" 00 --- $O:OZf- - $0.00
12 TREVINO
_--- ----PM----------------- ----3 _-- 123.00 $369.00 $155.00 $465.00__ $200.00 $80000 $185.00_ _ $555.00
_--_-- - AM -------- - ---- 1 -328.00 --- $328 00 '-- --$162.00--- ----$162 00 .00 _ 85..E-- - $530.00_ _ $530.00
PARTS FOR AM 1---- '150.00 ---- ---- - -$9B;0---------- f - - 1�I8: ""-'�fi��"'- - - $0.00 $0.00
13 BAY HILL
-----
----AM--------_------- --- 3 __-- _123.0_0 _---_$369.00 --- - $155.00-- - _$465.00_ - -_ $166.x_ - $496.00 _ ---$185.00 $555.00
___-- ________ _____1__ 328.00 $328.00 -$169.00 $169 00 ,290~00 �. � - $555.00_ $555.00
PARTS FOR AM 1 --- --180.00 - ---- -$96.00 ---- $.tAs- -- $5{8;00- '$'I` - - $0.00 $0.00
14 KE G-TOWN
--__ ____AM_ _______________ ____ 3 --- 123.00 ---_$369.00 -- - $155.00- --_$465.00_ $340 -00 $1,020.00 -_ _ _$185.00 _ $555.00
____-- - - -1 656.00 656 00 $357.00 $357.00 00 _ .850.00_ $1_065.00 $1,065.00
PARTS FOR AM- ----�-- ----1---- -1,176.00 �,TYb`IAS- - $433.00- ----$43'3:bIT---- 710. - $0.00 $0.00
15 STONE OAK
--- ---- ____ PM ----------------- -----3--__ -- ------ $369 00 $155.0_0 $465.0_0 $210.00 $630.00 $185.00 $555.00
---_ AM ______-- 1 328.00- ---� 328.00 ---- ---$162.00- -- $162 00 --- $28'�00 .00 -_- --_- $555.00_ $555.00
PARTS FOR AM --- 1---- --180.00 -------STRUM----- -$96;00 - -- - - - 0`0 '$T h7r-" $0.00 $0.00
ND TAB IVENDOR VENDOR VENDOR VENDOR
NUMIM: 06-018 AUSTIN GENERATOR SRVC CUMMINS SOUTHERN FLEET MAINT CLIFFORD POWER
. 8/7/2006 3:PM
It MAINTENANCE DELIVERY: 30 DELIVERY: DELIVIERY: DELIVERY:
TOTAL: $20,620.00 TOTAL: $17,429.00 TOTAL: $20X27.00 TOTAL: $30,618.00
Item Bid Items QTY Unit$ Extended Unit$ Extended Unit Unit$ Extended
16 IATER PLANT
__-- _-- PM ----------------------3 _-- 123.00 $369.00 $155.00 $465.00 $150.00 $185.00 --- $555.00---- -
-- - ------- --- - --------------------
.06------ ----------------
AM 609.00 $609 502.00 ------ -��------ ----
----PARTS OR AM- ------- ----1----- "1I Z .._ - --- $ _ $502.00 _ .00 a10 _ _ $860.00_ _ $860.00
- - - _ N - --
-' - - --- i o3:00--- - -- iU3.�f_ _ $` ou $0.00
17 FATER PLANT
--------
_-- PM -------------- ---- 3 _-- 123.00 $369.00 $155.00 $465.00 $1510.00 00 _$185.00 --- -$555.00------
--- - AM- 00 ----$6t19 00 ---- -- -$475.00--------$475 00--- $'88 00 ro
.00 $943:00--- $943.00
PARTS FOR AM- ----- ----- ---- -f8 - ---- �0 ----------- 96.00 -- --- - -- -"3 �5- --- B:DU- " $0.00
18 PR-REG HOURS 1 82.00 $82.00 $68.00 $88.00 $70.00 $70.W $78.00 $78.00
MINIMUM CHG 1 """""""""-" 1
19 -AFTER HOURS 1 $82.00102.00 $102.00 $117.00 $468.00
MINIMUM CHG 1 4
20 RGENCY-REG 1 2.00 $82.00 $68.00 $68.00 $85.00 $85.00 $340.00
MINIMUM CHG I 1 " " 4
21 RGENCY-AFTER 1 $82.00 $82.00 $102.W $102.00 $86.00 $85.W $85.00 340.00
MINIMUM CHG 1 """ 4
22 RIP CHARGE 36 22.00 $792.T 24.00 $884.00 56.00 $21- �-�-�- $100.00 3,600.00
0
DATE: October 7, 2005
SUBJECT: City Council Meeting - October 13, 2005
ITEM: *10.E.2. Consider a resolution authorizing the Mayor to execute an
Agreement for the Purchase of Generator Maintenance and
Service with Austin Fleet Maintenance dba Fleet Maintenance
of Texas.
DeRartment: Engineering & Development Services
Staff Person: Larry Madsen, Building Construction Manager
Justification:
Invitation for proposals for generator maintenance and service were advertised and
received. Four proposals were received and Fleet Maintenance of Texas was selected as
the best proposal by members of the user departments within the city. Maintenance and
service will be provided for seventeen emergency generators located at city buildings
and pump stations. These generators provide emergency electrical power for Fire
Stations, Police Department, Public Works, Water Plant and pump lift stations. The
contract is for one year and may be renewed for up to four successive terms.
Funding:
Cost: $20,327
Source of funds: General Obligations Budget
Outside Resources: N/A
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
r
CITY OF ROUND ROCK
AGREEMENT FOR PURCHASE OF
GENERATOR MAINTENANCE AND SERVICE FROM
AUSTIN FLEET MAINTENANCE dba FLEET MAINTENANCE OF TEXAS
THE STATE OF TEXAS §
CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENT:
COUNTY OF WILLIAMSON §
That this Agreement for purchase of services relating to on-site preventive maintenance
and remedial service by trained technicians for generators at various locations within the City of
Round Rock, Texas, and for related goods and services, referred to herein as the"Agreement," is
made and entered into on this the 1S day of the month of 00—TO 86R, , 2005, by and
between the CITY OF ROUND ROCK, TEXAS, a home-rule municipality whose offices are
located at 221 East Main Street, Round Rock, Texas 78664, referred to herein as the "City," and
AUSTIN FLEET MAINTENANCE dba FLEET MAINTENANCE OF TEXAS, whose offices
are located at 4800 East 7th Street, Austin, Texas 78702, referred to herein as the "Vendor."
This Agreement supersedes and replaces any previous agreement between the named parties,
whether oral or written, and whether or not established by custom and practice.
RECITALS:
WHEREAS, City desires to purchase services relating to on-site preventive maintenance
and remedial service by trained technicians for generators at various locations within the City of
Round Rock, Texas, and City desires to purchase same from Vendor; and
WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods and
services, and City has selected the Bid submitted by Vendor; and
WHEREAS, the parties desire to enter into this Agreement to set forth in writing their
respective rights, duties, and obligations;
NOW, THEREFORE, WITNESSETH:
That for and in consideration of the mutual promises contained herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
mutually agree as follows:
1.01 DEFINITIONS
A. Agreement means the binding legal contract between City and Vendor whereby
City is obligated to buy specified goods or services and Vendor is obligated to sell specified
00090796/jkg
> r
goods or services. The Agreement includes the following: (a) City's Invitation for Bid
designated as IFB 05-018, Specification Number 00-936-39-02 revised May 2005; (b)
Vendor's Response to IFB; (c) the contract award; and (d) any exhibits, addenda, and/or
amendments. Any inconsistencies or conflicts in the contract documents shall be resolved by
giving preference in the following order:
(1) This Agreement;
(2) Purchaser's Response to IFB;
(3) City's Invitation for Bids, exhibits, and attachments.
B. City means the City of Round Rock, Williamson and Travis Counties,Texas.
C. Effective Date means the date upon which the binding signatures of both parties
to this Agreement are affixed.
D. Force Majeure means acts of God, strikes, lockouts, or other industrial
disturbances, acts of the public enemy, orders of any kind from the government of the United
States or the State of Texas or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government
and the people, civil disturbances, explosions, or other causes not reasonably within the control
of the party claiming such inability.
E. Goods mean the specified supplies,materials, commodities, or equipment.
F. Purchase Order means an order placed by City's Purchasing Office for the
purchase of goods or services, written on City's standard Purchase Order form, and which when
accepted by Vendor becomes a contract. The Purchase Order is Vendor's authority to deliver
and invoice City for goods or services specified, and City's commitment to accept the goods or
services for an agreed-upon price.
G. Services means work performed to meet a demand; and the furnishing of labor,
time, or effort by the Vendor involving delivery of any specified end product or service; and
Vendor's ability to comply with promised delivery dates, specifications, and technical assistance
specified.
H. Subcontractor means any person or business enterprise providing goods, labor,
and/or services to Vendor if such goods, equipment, labor, and/or services are procured or used
in fulfillment of Vendor's obligations arising from this Agreement with City.
I. Vendor means Austin Fleet Maintenance dba Fleet Maintenance of Texas, or any
successors or assigns.
2
. 1
2.01 EFFECTIVE DATE, INITIAL TERM,AND ALLOWABLE RENEWALS
A. This Agreement shall be effective on the date it has been signed by both parties
hereto, and shall remain in full force and effect unless and until it expires by operation of the
term stated herein, or until terminated or extended as provided herein.
B. The initial term of this Agreement is for twelve (12) months from the effective
date hereof. After that initial term, this Agreement may be renewed for successive terms of
twelve (12) months each, not to exceed in the aggregate four (4) such renewals, with such
renewals to occur on or before the expiration date of the preceding term, and with such renewals
being absolutely predicated upon the express written agreement of both parties. Such renewals
are permitted only provided Vendor has performed each and every contractual obligation
specified in this original Agreement.
C. City reserves the right to review the relationship at any time, and may elect to
terminate this Agreement with or without cause or may elect to continue.
3.01 CONTRACT DOCUMENTS AND EXHIBITS
City selected Vendor as the integrator of choice to supply the goods as outlined in IFB
05-018, Specification Number 00-936-39-02 revised May 2005, and Response to IFB submitted
by Vendor, all as specified in Exhibit "A" attached hereto and made a part hereof for all
purposes. The intent of these documents is to formulate an Agreement listing the responsibilities
of both parties as outlined in the IFB and as offered by Vendor in its Response to IFB.
4.01 ITEMS AWARDED
All bid items on Exhibit "A" are awarded to Vendor. The goods and services which are
the subject matter of this Agreement are described in Exhibit "A" and, together with this
Agreement, comprise the total Agreement and they are fully a part of this Agreement as if
repeated herein in full.
5.01 COSTS
Bid costs listed on Exhibit "A" shall be the basis of any charges collected by Vendor.
The parties hereto specifically agree that prices for this Agreement shall be at original prices,
terms, and conditions plus any properly approved changes.
6.01 PRICE ADJUSTMENT
City may permit "unit price" adjustments upward or downward when correlated with the
price index specified in this Agreement and exhibits. The baseline index shall be the index
announced for the month in which the solicitation was opened. Unit prices may be adjusted for
each renewal period in accordance with changes in index. The allowable percent change shall be
calculated by subtracting the baseline index from the index announced for the month in which
3
the renewal option is exercised and dividing the result by the baseline index. The allowable
percent change shall be rounded to the nearest one-hundredth of one percent and shall be the
maximum unit price adjustment permitted, except that Vendor may offer price decreases in
excess of the allowable percent change.
7.01 INVOICES
All invoices shall include, at a minimum, the following information:
A. Name and address of Vendor;
B. Purchase Order Number;
C. Description and quantity of items received; and
D. Delivery dates.
8.01 NON-APPROPRIATION AND FISCAL FUNDING
This Agreement is a commitment of City's current revenues only. It is understood and
agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year
if the governing body of City does not appropriate funds sufficient to purchase the services as
determined by City's budget for the fiscal year in question. City may effect such termination by
giving Vendor a written notice of termination at the end of its then current fiscal year.
9.01 PROMPT PAYMENT POLICY
In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
Vendor will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty (30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. Vendor may charge a late fee of one percent (1%) for payments not made in accordance
with this Prompt Payment Policy; however, this Policy does not apply to payments made by City
in the event:
A. There is a bona fide dispute between City and Vendor concerning the supplies,
materials, or equipment delivered or the services performed which causes the
payment to be late; or
B. The terms of a federal contract, grant, regulation, or statute prevent City from
making a timely payment with federal funds; or
C. There is a bona fide dispute between any of the parties and subcontractors or
between a subcontractor and its suppliers concerning supplies, materials, or
equipment delivered or the services performed which causes the payment to be
late; or
4
D. Invoices are not mailed to City in strict accordance with instructions, if any, on
the purchase order or the Agreement or other such contractual agreement.
10.01 GRATUITIES AND BRIBES
City may, by written notice to Vendor, cancel this Agreement without liability to Vendor
if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or
otherwise were offered or given by Vendor or its agents or representatives to any City officer,
employee or elected representative with respect to the performance of this Agreement. In
addition, Vendor may be subject to penalties stated in Title 8 of the Texas Penal Code.
11.01 TAXES
City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be
included in Vendor's charges.
12.01 ORDERS PLACED WITH ALTERNATE VENDORS
If Vendor cannot provide the goods as specified, City reserves the right and option to
obtain the products from another supplier or suppliers.
13.01 INSURANCE
Vendor shall meet all requirements as stated in the attached IFB 05-018 and in Vendor's
Response to IFB.
14.01 CITY'S REPRESENTATIVE
City hereby designates the following representatives authorized to act in its behalf with
regard to this Agreement:
Pete Dominguez
Property Management Coordinator
Round Rock Public Works Department
2015 Lamar Street
Round Rock, Texas 78664
512-341-3144
pdominguez@round-rock.tx.us
15.01 RIGHT TO ASSURANCE
Whenever either party to this Agreement, in good faith, has reason to question the other
party's intent to perform hereunder, then demand may be made to the other party for written
assurance of the intent to perform. In the event that no written assurance is given within the
5
16.01 DEFAULT
If Vendor abandons or defaults hereunder and is a cause of City purchasing the specified
services elsewhere, Vendor agrees that it may be charged the difference in cost, if any, and that it
will not be considered in re-advertisement of the service and may not be considered in future
bids for the same type work unless the scope of work is significantly changed.
Vendor shall be declared in default of this Agreement if it does any of the following:
A. Fails to make any payment in full when due;
B. Fails to fully, timely and faithfully perform any of its material obligations under
this Agreement;
C. Fails to provide adequate assurance of performance under the "Right to
Assurance" section herein; or
D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States.
17.01 TERMINATION AND SUSPENSION
A. City has the right to terminate this Agreement, in whole or in part, for
convenience and without cause, at any time upon thirty(30) days' written notice to Vendor.
B. In the event of any default by Vendor, City has the right to terminate this
Agreement for cause,upon ten(10)days' written notice to Vendor.
C. Vendor has the right to terminate this Agreement only for cause, that being in the
event of a material and substantial breach by City, or by mutual agreement to terminate
evidenced in writing by and between the parties.
D. In the event City terminates under subsections (A) or (B) of this section, the
following shall apply: Upon City's delivery of the referenced notice to Vendor, Vendor shall
discontinue all services in connection with the performance of this Agreement and shall proceed
to cancel promptly all existing orders and contracts insofar as such orders and contracts are
chargeable to this Agreement. Within thirty (30) days after such notice of termination, Vendor
shall submit a statement showing in detail the goods and/or services satisfactorily performed
under this Agreement to the date of termination. City shall then pay Vendor that portion of the
charges, if undisputed. The parties agree that Vendor is not entitled to compensation for services
it would have performed under the remaining term of the Agreement except as provided herein.
18.01 INDEMNIFICATION
Vendor shall defend (at the option of City), indemnify, and hold City, its successors,
assigns, officers, employees and elected officials harmless from and against all suits, actions,
6
legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all
other costs or fees arising out of, or incident to, concerning or resulting from the fault of Vendor,
or Vendor's agents, employees or subcontractors, in the performance of Vendor's obligations
under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be
deemed to limit the rights of City or Vendor (including, but not limited to the right to seek
contribution) against any third party who may be liable for an indemnified claim.
19.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES
Vendor, its agents, employees and subcontractors shall use best efforts to comply with all
applicable federal and state laws, the Charter and Ordinances of the City of Round Rock, as
amended, and with all applicable rules and regulations promulgated by local, state and national
boards,bureaus and agencies.
20.01 ASSIGNMENT AND DELEGATION
The parties each hereby bind themselves, their successors, assigns and legal
representatives to each other with respect to the terms of this Agreement. Neither party shall
assign, sublet or transfer any interest in this Agreement without prior written authorization of the
other party.
21.01 NOTICES
All notices and other communications in connection with this Agreement shall be in
writing and shall be considered given as follows:
1. When delivered personally to the recipient's address as stated in this Agreement;
or
2. Three (3) days after being deposited in the United States mail, with postage
prepaid to the recipient's address as stated in this Agreement.
Notice to Vendor:
Austin Fleet Maintenance dba Fleet Maintenance of Texas
4800 East 7th Street
Austin, TX 78702
Notice to City:
Assistant City Manager Stephen L. Sheets, City Attorney
221 East Main Street AND TO: 309 East Main Street
Round Rock, TX 78664 Round Rock,TX 78664
7
Nothing contained herein shall be construed to restrict the transmission of routine
communications between representatives of City and Vendor.
22.01 APPLICABLE LAW; ENFORCEMENT AND VENUE
This Agreement shall be enforceable in Round Rock, Texas, and if legal action is
necessary by either party with respect to the enforcement of any or all of the terms or conditions
of this Agreement, exclusive venue for same shall lie in Williamson County, Texas. This
Agreement shall be governed by and construed in accordance with the laws and court decisions
of the State of Texas.
23.01 EXCLUSIVE AGREEMENT
This document, and all appended documents, constitutes the entire Agreement between
Vendor and City. This Agreement may only be amended or supplemented by mutual agreement
of the parties hereto in writing.
24.01 DISPUTE RESOLUTION
If a dispute or claim arises under this Agreement, the parties agree to first try to resolve
the dispute or claim by appropriate internal means, including referral to each party's senior
management. If the parties cannot reach a mutually satisfactory resolution, then and in that event
any such dispute or claim will be sought to be resolved with the help of a mutually selected
mediator. If the parties cannot agree on a mediator, City and Vendor shall each select a mediator
and the two mediators shall agree upon a third mediator. Any costs and fees, other than attorney
fees, associated with the mediation shall be shared equally by the parties.
City and Vendor hereby expressly agree that no claims or disputes between the parties
arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration
proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9
USC Section 1-14)or any applicable state arbitration statute.
25.01 SEVERABILITY
The invalidity, illegality, or unenforceability of any provision of this Agreement, or the
occurrence of any event rendering any portion or provision of this Agreement void, shall in no
way affect the validity or enforceability of any other portion or provision of this Agreement.
Any void provision shall be deemed severed from this Agreement, and the balance of this
Agreement shall be construed and enforced as if this Agreement did not contain the particular
portion or provision held to be void. The parties further agree to amend this Agreement to
replace any stricken provision with a valid provision that comes as close as possible to the intent
of the stricken provision. The provisions of this section shall not prevent this entire Agreement
from being void should a provision which is of the essence of this Agreement be determined
void.
8
26.01 MISCELLANEOUS PROVISIONS
Standard of Care. Vendor represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
Time is of the Essence. Vendor understands and agrees that time is of the essence and
that any failure of Vendor to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. Vendor shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to Vendor's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
Force Majeure. Neither City nor Vendor shall be deemed in violation of this Agreement
if it is prevented from performing any of its obligations hereunder by reasons for which it is not
responsible as defined herein. However, notice of such impediment or delay in performance must
be timely given, and all reasonable efforts undertaken to mitigate its effects.
Multiple Counterparts. This Agreement may be executed in multiple counterparts, any
one of which shall be considered an original of this document; and all of which, when taken
together, shall constitute one and the same instrument.
IN WITNESS WHEREOF, City and Vendor have executed this Agreement on the dates
indicated.
City of Round Rock, Texas Austin Fleet Maintenance dba
Fleet Maintenance of Texas
By: By:
>10M, Aweff, Mayor Title: r
ate Signed: — 4 Date Signed:Q 151OD
Attest•
By: .
Christine R. Martinez, City Secretary
Approv d s to Form:
By u L .
4,
StepharAL. Sheets, City Attorney
9
•UOLUSAGUUa lU:1U Y'AA 01ZZ1ti'/UZ8 CURR PURCHASING
EXHIBIT
INVITATION FOR BID(IFB) b
CITY OF ROUND ROCK PURCHASING OFFICE
221 E.Main Street a "Air
Round Rock,Texas 78664-5299
BIDS ARE DUE TO THE PURCHASING OFFICE I
BIDDING INFORMATION:
AT THE ABOVE ADDRESS BEFORE BW FACIMILE RESPONSES GENERATOR MAINTENANCE 3 REMEDIAL SERVICE
OPENING TIME. S>iALL NOT BE ACCEPTED BID NUMBER 05-018
OPENING DATE: 6/7/2005 at 3:00 P.M.
BID LOCATION:
221 E.Main Street,Council
INVOICE TO: Chambers,Round Rods,TX 778664
City of Round Rock SWW an OPERaie DATE a RETURN SIGNED ORIGINAL AND ONE COPY OF BIO
Accounts Payable BID NUelEI1 N UXMM W"
221 East Main Street HAM CORNER OF SEAM BID INNER s 4ALL SIGN BELOW
Round Rode, Texas 786645299 ENVELOPE a allow RETURN Fagan to sign bid will dlSquagy bid
ADDIMM OF MIMIC FIRM.
t.ka105
Autladtd slgrnabrs
BID F.O.B.DESTINATION.FREIGHT PREPAID AND Q f ya �jj„en J� Date
ALLOWED UNLESS OTHERWISE SPECIFIED BELOW Prriinnt Nvawrumwer
DESTINATION: See 1.7 of B Instn� ws on Page 3
TAX ID NO.: - S�
Lj
City of Round Rock LEGAL BUSINESS NAME: . f h
Various Locations ADDRESS: }� �fie
2
IT
ONTACT: er MAN' r'uk,i
ELEPHONENO:: ��. 3 �USINESS ENTITY TYPE: or
E
e signature hereon affixed,the bidder hereby certifies that neither the bidder nor the entity represented by the bidder,or anyone acting for suc h
has violated the antitrust laws of this State,codified in Section 15.01 et seq.,Texas Business and Commerce Code,or the Federal anthrust laws,no
unkated di or indirectly,the bid made to an com titor or any other person engaged In such line of business.".
Bidder a rees to comply with all conditions set forth below in this
This Is for a five year agreement with two 12-month renewal options for generator maintenance and remedial service i
00-936-39-02, ren accordance with spe�ificatian No
revised 5-2005 14
The quantitites shown are estimates for a twelve month period only. No guarantee of any miniumum Of maximum purchase is made or implied. The d
WAR order the amount needed to sada eratin uiremenis.
7ITEM# CLASS i ITEM DESCRIPTIONQTY UNR MAKEAND
936.38 UNI EXTENSION
MODEL PRICE
t GENERATOR FIRE STATION 2 QUARTERLY(PM) 3 QTR
00.r
ANNUAL MAINTB LOAD TEST(AM) 1 QTR
1-11
PARTS FOR AM I EA
2 GENERATOR FIRE STATION 3 QUARTERLY(PM) 3 QTR
ANNUAL MAIN T6 LOAD TEST(AM) 1 QTR
PARTS FOR AM I EA
3 GENERATOR FIRE STATION 4 QUARTERLY(PM) 3 QTR O
ANNUAL MAINTB LOAD TEST(AM) 1 QTR
PARTS FOR AM I EA
4 GENERATOR FIRE STATION 5 QUARTERLY(PM) 3
QTR
ANNUAL MAIN TA LOAD TEST(AM) 1 OTR
PARTS FOR AM 77
I �
5 GENERATOR FIRE STATION 6 QUARTERLY(PM) 3 QTR
ANNUAL MAINT6 LOAD TEST(AM) I QTR
7-5
PARTS FOR AM 1 EA
6 GENERATOR POLICE DEPT 1 QUARTERLY(PM) 3
QTR
ANNUAL MAINT8 LOAD TEST(AM) I QTR
PARTS FOR AM I
1 of 4
(;!I I G%it�tiC
Uo/UJ9ZVU3 1U:11 .4AA D1ZZ18'/UZ8 CORK PURCHASING X004
f
ITEM# CLASS&ITEM DESCRIPTION QTY UNITMAKE AND UNrT EXTENSION
936-39
MODEL PRICE
7 GENERATOR POLICE DEPT 2 QUARTERLY(PM) 3 QTR 000
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA 131 131
6 GENERATOR CENTRAL FIRE QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
9 GENERATOR PUB WKS1 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FORAM 1 EA
10 GENERATOR HILTON QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
11 GENERATOR CARNOUSTY QUARTERLY(PM) 3 QTR ']
ANNUAL MAINT(AM)NO LOAD TEST 1 GTR �v D
PARTS FOR AM 1 EA
12 GENERATOR TREVINO QUARTERLY(PM) 3 OTR d
ANNUAL MAINT(AM)NO LOAD TEST I QTR b 5
PARTS FOR AM t EA 5 J
13 GENERATOR BAY HILL QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
14 GENERATOR LAKE G-TWN QUARTERLY(PM) 3 OTR 0
ANNUAL MAINT(AM)NO LOAD TEST t OTR
PARTS FOR AM 1 EA
15 GENERATOR STONE OAK QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST t QTR
PARTS FOR AM 1 EA
16 GENERATOR WATER PLANT QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
17 GENERATOR WATER PLANT QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA 10,j,
18 LABOR RATE-REG HOURLY RATE 1 HR
MINIMUTTRIP
CHANGE-OF ANYOF HOURS # ��
R RATE-AFTER HOURS RATE 1 HR
MUM CHANGE IF ANY OF I HOURS $5
RGENCY-REG HOURLY RATE t HR
UM CHANGE IF ANY OF 1 HOURS Jv( a
GENCY-AFTER HOURS RATE 1 HR Q 5
UM CHANGE(F ANY)OF HOURS UJ
CHARGE
36 EA
: IT IS UNDERSTOOD BY BOTH PARTIES THAT ASINGLE TRIPOT MILAGE WILL BE INVOICED BY SUPPLIER PER SERVICEFOR THE UFE OF THIS CONTRACT. THIRTY-SIX(36)TRps IS
AN ESTIMATE AND USED FOR BUDGETING PURPOSES ONLY.
:1 eneratDr Serviced-1 trip ch e;3 generators serviced-1 trip charge
GRAND TOT
DELIVERY IN DAYS
2of4
REFERENCE SHEET
Please Com fete and Return This Form with the Solicitation Res onse
SOLICITATION NUMBER: IFB 05-018—Generator Maintenance $Remedial Service
BIDDER'S NAME:�Gzf /yf,¢ ,,e
DATE:
Provide the name, address, telephone number and point of contract of at least three firms that have
utilized similar service for at least 2 year. References may be checked prior to award. Any negative
responses received may result in disqualification of bid.
1. Company's Name ��U
Name of Contact
Title of Contact ~
Present Address h f!!�
City, State, Zip Code ` .N v
� �0� 2
Telephone Number
512) A17/- o// 3 Fax Number( S/2)
ll 3-701.2
2. Company's Name 1111,�ll 11, ]1 1141111,
IIE Ill illi,11111 1
Name of Contact l
Title of Contact lot lop
Present Address S
City, State,Zip Code
Telephone Number (S72, )
L 20rSI Fax Number( 2 ) G7
3. Company's Name 0-5
Name of Contact
Thle.of Contact ti ES
Present Address- -Z"
City,State,Zip Code �~ h
Telephone Number
(�/2�),.. Fax Number(�-/2 )
71/4
4. Company's Name
Name of Contact
Title of Contact
Present Address
City, State,Zip CodeAlai
�Stare� v ' ZOff
Telephone Number }
!'l
( ) Fax Number )
5. Company's Name 01 ~/0
Name of Contact a'
GA er h Y Gc>
Title of Contact le Al
Present Address Z Z
City, State,Zip Code � • eiCt
Telephone Number ( s
p8w 114m4e•r c3Z2. -3322 Fax Number( Sj.L) 3 27 ASN
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION Zy`r 33sr
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM
ii 21 ON FROM AWARD. ONSE MAY
Reference Sheet Page 4 of 4
Dated:05//2005
06/03%2005 10:10 FAX 5122187028 CORR PURCHASING 10001
"UND R(XK, TEXAS
PURPOSE,.PASSION.PROSPERITY.
FAX COVER SHEET
DATE: 6-1-05
ATTENTION: BOB FRANKS
COMPANY: FLEET MAINTENANCE OF TX
FAX #: fir $:Sg6••gAA0 �-�
TOTAL PAGES (INCLUDING COVER SHEET): 4
FROM: Carolyn Brooks (5121 218-5457
DEPARTMENT: Purchasing
COMMENTS: THIS FAX IS AN ADDENDUM TO IFB.05-018 FOR GENERATOR
MAINTENANCE AND REMEDIAL SERVICE.
PLEASE CONTACT ME WITH OTIESTIONS.
Please call if you do not receive all the pages.
City of Round Rock .
Purchasing Office- 2nd Floor
221 East Main Street
Round Rock, Texas 78664
Fax: (512) 218-7028
00/W2005 10:10 FAX 5122187028 CORR PURCHASING 1@002
ROUND ROCK,TEXAS
►MOX AaoSP.ERIIY.
CITY OF ROUND ROCK,TEXAS
INVITATION FOR BID ADDENDUM
GENERATOR MAINTENANCE& REMEDIAL SERVICE
IFB No. 05-018 Addendum No. 1 Date of Addendum: June 1. 2005
The following items in the IFB identified above have been changed:
1. Revised bid sheet to include two generators at the water treatment plant. It shall replace original
pink.
2. Paragraph 7.1 of Part III,Specification, (pg 9 of 11)shall read as follows:
Check fuel level and drain separator and change fuel as applicable.
3. Paragraph 7.4 of Part III,Specification, (pg 9 of 11)shall read as follows:
Analysis on oil,fuel and coolant.
4. Paragraph 7.7 of Part III of the Specifications (pg 9 of 11)shall read as follows:
Load Test: A minimum two-hour load bank test shall be performed on each of the generators at
the.time of the annual maintenance, unless otherwise noted on the IFB. Load bank equipment
rental costs and personnel costs shall be included.
5. Paragraph 8.1.6 of Part III of the Specifications(pg 9 of 11)shall read as follows:
Be at location of required service within two hours after notification by City.
All other terms and conditions of this IFB and specifications remain unchanged.
Approved by
By the signatures affixed below,Addendum No. I-is hereby incorporated into and made a part of the
above referenced IFB.
ACKNOWLEDGE
4W s 6
Q�
Vendor Authorized Signature to
RETURN ONE COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE,CITY OF ROUND ROCK
WITH YOUR SEALED BID. FAILURE TODO SO MAY CONSTITUTE GROUNDS FOR REJECTION
OF YOUR BID.
' -7--14-05; 16:40 ;FLEET MAINTENANCE
Ir
4800 East 70 Street
Aw* Texas 78702
(512) 836-80010
To: Pete Dominguez 2185576 Fax
Fran: Bob Franks 512.836.8000 Phone
512.385.0724 Fax
Reference: Generator Techidd- ns
Date 07/14/05
FLEET MAINTENANCE of TEXA S ha s served the equipmer t maintenance need,of Central
Texas customers since 1969 andhas been.ocated at our current:ocation since 1977.
FLEET MAINTENANCE of TEXAS pr)vides 24 emergency,generator service to Hays,Travis
and Williamson counties.
Generator Service Technicians
Tom McCauley Senior Generator Technician
25 years generator s rvice experience,
20 years USMC'elec tronics experience
Schools/Certifi,ado is:Cummins,Chian,Lohler,Lincoln,Miller
Ricky Evans Senior Generator Technician
28 year generat x experience
Schools and Certifications: Cummins,Chi-in
Ken Adams Senior Generator Technician
7 years generator ex mrience
20 years Air Fo rce Generator/Ground Sup port Technician
Schools/C:ertifiratio is:Chan,Lincoln,Mi aer,Generac,Briggs&Stratten
Slade Smith Junior Gencratc r Te imician
1 year generates-experience
18 years exluipn lent/ruck experience
Schools/Certifi catic ns:Generac
FROM :PROPERTY MAINTENANCE CORR FAX N0. :512-218-5576 Jul. 15 2005 02:10PM P2
y; +
REFERENCE SHEET
Pleast.0011110921810 and Return This Fo 71 wit he So c tat on es nse
'
SOLICITATION NUMBER; IFB 05-p18--GV19ratOLMaintenance & a Se ce
BIDbER'S NAME: �� ,g, ��,�
DATE: or
Provide the name, address, telephone number Ind point of contract of at least three firms that have
utilized es received
service for u feast 2 year. References may be checked prior to award, Any negative
responses received may result In disqualification of bid.
7• Company's Name /.
Name of Contact
Title of Contact
Present Address golt� Eisl,v
City, State.Zip Code
Telephone Number 70-7/ 2
Ss•2 /'� ou 3 Fax Number( Sy2)
7 7o v
2. Company's Name lei
Name of Contact °\'
Title of Contact
Present Address r �
City, State,Zip Code
Telephone Number (yam ) •
Fax Number
3• 2 Company's Name ( 7 —_Z?Z O
01*
Name of Contact t
Tttle.of Contact , •��`�
Present Address tx
City, State,Zip Code `j
Telephone Number
4. Company's Name
Name of Contact
Title of Contact
Present Address
City, State,Zip Code SC
Telephone Number
Fax Number{
5. Company's Name ~�
Name of Contactk'
Title of Contact C i' N At
Present Address Z
City, State,Zip Code
Telephone Number ( s y)
/1Bw Arr,�, .•,et�k.-i�,��� 322. "3322. Fax Number(
LURE TOROVIDE TH RE UlREb N OR A OZ W 2 yK 335 .
UTO RTIC LL D SQUgt,tFY HE RESp NSE FOM CONS(; E SOLICPi•ATIO RESpO SE MA
T O t= O AW RD.
Reference sheet
Pago 4 of a
Dated:05//2005
07/15/2005 FRI 14:10 ITX/RX NO 82291 ID002
uo/14/z0fab 12:28 61
Jun 10 OS 03:33p RRFD KUT RADIO DA/r Al)�A7
Logistics PAGE 81/82
5126712780
Remix
Dft
1e�
sot,K•���---- _Fax: 2-471-
,Dear Sir oz 11'adva: REFERENCE QUESTIONS
BWder: Skider hft fisted�as a ree
-. iia._ _ andAddnWldW mould like Cay OfRoa.a RQ4* kerma
.
4 T
City: ---
sate: 7870
�•e: Bloob
w w;th aye Bidder?,
KvZ' ,se. 1,
2 flow world
etc....}? 1 YM rate xrvicx 3-----4
3. Now do �- 4 M��5 worst S�omer ,
being 0best)
s8 want S being � ace Fi'01'ide?l 2
�
s " Yong&ct is
Type equ*nwM 1 JOa and iced by bidder?
S. How long in the rdatiyp? Haw�„y T,.
�+EA
s
6.
(1 bean g or wmad You nft the�elatio��p? 1 2 /
7. What i ----"'_- _---_
Your iamWm°t wkh tbie Bidder?
L
niMnn Jut m LUUSt: b:L4fM RFItAAJ MUIUAI INN 512671E780 RV. /U3 C. I p- 1
Round Rock Fire ]Department
203 Commerce Blvd.
Round Rock, Texas 78664
J1me 10,2005
ATN:Catharine Brown
221 W.0 Suw
Ausfm,TX 78701
(512)322-3322 or(512)224-3322
FAX(512)322-3394 or 244-3355
Pkase trice tune to Tilt out the xaxcb*d ewoaeer s"CD sm "eY. whey completed,plow fu bw*to 3]2fi7 1 27x0.
ThankM
Chain L Numb
Lo
�y5go
RECEIVED TIME JUN. 10. 3:50PM
Jun 10 05 03.52p RRFn Logistics
5126712?80 p. 2
Rcfcxence Muni-lr(edia C.�.rk•s
Datc 4-10-OS_ -----------
Phont. 12-3'71-7100 Fax: 71-71 I4
SOUMATIO
REFEI2L4NCE4 QUESTIONS
Dear Sir or Madam-
She following Bidder has listed
YOU a-"a reference and the City of Round Rock would like your opinion.
Bidder: Austin Fleet Maintenance -DBA FlectlyUirmanci of Texas
Gity: ';t State: TX. 7870'
Representative: b Frankel-Sales.GeoN ~an ice
l t its your relationship wjib tt,;t !3_:;�'•.,,
IPrl�.t Ali t�.tes.rs
2. How would you cafe service(timeliness,K
. rte....)-? 1 � � aintenznce,repairs,customer service.
..--..4 3 (1 being worst S being best)
3. �dowould you rate the prodaet Wvic c they provide
a :! 2
(1 being worst 5 being best) —..____ 3 4
4. ktow much equipment in your fleet is maintained and scrvicLA by bidder?
Type equipment ( rr/1x � ,
AWES low many �.
S• How long in the relationship?
b. How do or would you rak:the relationship? ] ^ z
(t being worst S being best) — —4 5
7• 'What is yourinvestiment with the Biddcr?
�F�
INVITATION FOR BID(IFB)
CITY OF ROUND ROCK PURCHASING OFFICE
221 E.Main Street
Round Rock,Texas 78664-5299
BIDS ARE DUE TO THE PURCHASING OFFICE BIDDING INFORMATION:
AT THE ABOVE ADDRESS BEFORE BID FACIMILE RESPONSES GENERATOR MAINTENANCE&REMEDIAL SERVICE
OPENING TIME. SHALL NOT BE ACCEPTED BID NUMBER 05-018
OPENING DATE: 6/7/2005 at 3:00 P.M.
810 LOCATION:
221 E.Main Street,Council
INVOICE TO: Chambers,Round Rock,TX 778664
City of Round Rock SNOW BID OPENING DATE s RETURN SIGNED ORIGINAL AND ONE COPY OF BID
Accounts Payable 010 NUMBER IN LOWER LEFT
221 East Main Street HAND CORNER OF SEALED BID BIDDER SHALL SIGN BELOW
Round Rock, Texas 78664-5299 ENVELOPE i SHOW RETURN Failure to sign bid will disqualify bid
ADDRESS OF BOOING FIRM.
Aultwded Signature Data
BID F.O.B.DESTINATION,FREIGHT PREPAID AND
ALLOWED UNLESS OTHERWISE SPECIFIED BELOW Print Name
DESTINATION: See 1.7 of Bidding Instructions on page 3
TAX ID NO.:
City of Round Rock LEGAL BUSINESS NAME:
Various Locations ADDRESS:
ADDRESS:
CONTACT.
TELEPHONE NO.:
BUSINESS ENTITY TYPE:
EeLntky
signature hereon affixed,the bidder hereby certifies that neither the bidder nor the entity represented by the bidder,or anyone acting for such
s violated the antitrust laws of this State,codified in Section 15.01 et seq.,Texas Business and Commerce Code,or the Federal antitrust laws,no
icated directly or indirectly,the bid made to any Competitor or any other person engaged in such line of business."
Bidder agrees to comply with all conditions set forth below in this IFB.
This is for a five year agreement with two 12-month renewal options for generator maintenance and remedial service in accordance with specification No
00-936-39-02, revised 5-2005 14
The quantitites shown are estimates for a twelve month period only. No guarantee of any miniumum or maximum purchase is made or implied. The city
will onl F order the amount needed to satisy 2mratingmuirements.
.: ....+.0.1 ..r.... ... ... •:•.... 0...1 n...... '. , { .{9 :. ,, V
REM I CLASS;ITEM DESCRIPTION QTY UNIT MAKE AND UNIT EXTENSION
936-39 MODEL PRICE
1 GENERATOR FIRE STATION 2 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) t QTR
PARTS FOR AM 1 EA
2 GENERATOR FIRE STATION 3 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
3 GENERATOR FIRE STATION 4 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
4 GENERATOR FIRE STATION 5 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
5 GENERATOR FIRE STATION 6 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
6 GENERATOR POLICE DEPT 1 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 OTR
PARTS FOR AM 1 EA
1 of 4
�•' ''..3.`;:.::;:�:^:}iii•• X•v'i:;qis .{n'{:�:i::{:•:i:: :rvit;{:
.li�'i:;.rS:S✓S:\•:•n�::vF.:•}.•l..ii'?�:lr:} r:l: :.�::'• •:.}:S•:4.r
:••!'i•''•.vr/i,..::itivv}i::r.}i.4:•:•}:4:{!::{:w.::[:::: +��*�!� Cr: •}lr}. .�{�iixr.:Yi•'M:.r '{i{S•N?:i3•S:}Q::::{}:::}:}1••;•::vY;:•:•. i•.'.}••.,ry
...?hit....£X744::Y•i.:;,::`:.,:2;�•ihri�Y'rr�':;}:.ty}•ryr,::un4{;:{;•r.':2{{:N•YS.•i'n ;;h,�i:'r+.:cSiSi�`i}y,•.?; •. '. ..•�`v,.,,•;•
ITEMS CLASS&ITEM DESCRIPTION QTY UNIT MAKE AND UNIT EXTENSION
936-39 MODEL PRICE
7 GENERATOR POLICE DEPT 2 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
8 GENERATOR CENTRAL FIRE QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
9 GENERATOR PUB WKS 1 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
10 GENERATOR HILTON QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST I QTR
PARTS FOR AM 1 EA
11 GENERATOR CARNOUSTY OUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
12 GENERATOR TREVINO QUARTERLY(PM) 3 QTR
ANNUAL MAINRAM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
13 GENERATOR BAY HILL QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1
14 GENERATOR LAKE G-TWN QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
is GENERATOR STONE OAK QUARTERLY(PM) 3 OTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
16 GENERATOR WATER PLANT QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
17 GENERATOR WATER PLANT QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
18 LABOR RATE-REG HOURLY RATE 1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
19 LABOR RATE-AFTER HOURS RATE 1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
20 EMERGENCY-REG HOURLY RATE 1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
21 EMERGENCY-AFTER HOURS RATE 1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
22 TRIP CHARGE
(NOTE: IT IS UNDERSTOOD BY BOTH PARTIES THATA SINGLE TRIP 36 EA
AND NOT MILAGE WILL BE INVOICED BY SUPPLIER PER SERVICE
TRIP FOR THE LIFE OF THIS CONTRACT. THIRTYSIX(36)TRIPS IS
ONLY AN ESTIMATE AND USED FOR BUDGETING PURPOSES ONLY.
e. .:1generator serviced-1 trip charge;3 generators serviced-1 tri char e
GRAND IOTA
DEUVERYIN DAYS
2of4
May 26, 2005
RE: IFB NO. 05-018 — Multi-year Agreement for Generator Maintenance
and Remedial Service
Dear Vendor,
The City of Round Rock invites you to submit a bid for the above
referenced solicitation.
The City of Round Rock appreciates your time and effort in preparing this
bid. Please note that all bids must be submitted in a sealed envelope
marked " DO NOT OPEN — Bid — Generator Maintenance & Remedial
Service" and received by the Purchasing Department, City Hall, 221 East
Main Street, Round Rock, Texas, 78681 no later than 3:00 p.m. on
Tuesday, June 7, 2005. Bids received will be opened and read aloud in
_ the City Council Chambers.
Pre-bid meeting and site visits are scheduled for Tuesday, June 1,
2005 beginning at 8:30 AM in the CORR Admin. Bldg., 221 East Main
Street, Round Rock, TX. Site visits are expected to take most of the
day(4-6 hrs).
Thank you for your continued interest in doing business with the City of
Round Rock.
Carolyn Brooks, CPPB
Purchaser
(512) 218-5457
CMB/s
Cc: file
INVITATION FOR BID(IFB)
CITY OF ROUND ROCK PURCHASING OFFICE
221 E.Main Street
Round Rock,Texas 786645299
BIDS ARE DUE TO THE PURCHASING OFFICE BIDDING INFORMATION:
AT THE ABOVE ADDRESS BEFORE BID FACIMILE RESPONSES GENERATOR MAINTENANCE&REMEDIAL SERVICE
OPENING TIME. SHALL NOT BE ACCEPTED BID NUMBER 05-018
OPENING DATE: 6/7/2005 at 3:00 P.M.
BID LOCATION:
221 E.Main Street,Council
INVOICE TO: Chambers,Round Rock,TX 778664
City of Round Rock 3NOw Bw OPENING DATE a IRETURN SIGNED ORIGINAL AND ONE COPY OF BID
Accounts Payable M NUMWR IN LOWER LM
221 East Main Street NAND CORNER OF SEALED BID BIDDER SHALL SIGN BELOW
Round Rode, Texas 78664-5299 ENVELOPE A SHOW RETURN Failure to sign bid will disqualify bid
ADDRE33 OF BIDDING FIRM.
Authoded Signature Date
BID F.O.B.DESTINATION,FREIGHT PREPAID AND
ALLOWED UNLESS OTHERWISE SPECIFIED BELOW Print Name
DESTINATION: See 1.7 of Bidding Instructions on page 3
TAX ID NO.:
City of Round Rode LEGAL BUSINESS NAME:
Various Locations ADDRESS:
ADDRESS:
CONTACT:
TELEPHONE NO.:
BUSINESS ENTITY TYPE:
By the signature hereon affixed,the bidder hereby certifies that neither the bidder nor the entity represented by the bidder,or anyone acting for such
entity has violated the antitrust laws of this State,codified in Section 15.01 et seq.,Texas Business and Commerce Code,or the Federal antitrust lam,no
communicated directly or indirectly,the bid made to any competitor or any other person engaged in such One of business."
Bidder agrees to comply with all conditions set forth below in this IFB.
This is for a five year agreement with two 12-month renewal options for generator maintenance and remedial service in accordance with specification No
00-936-39-02, revised 5-2005 14 s
The quantities shown are estimates for a twelve month period only. No guarantee of any miniumum or maximum purchase is made or implied. The city
Will on order the amount needed to sans ratir uirements.
ITEM 0 CLASS&ITEM DESCRIPTION QTY UNIT MAKE AND UNIT EXTENSION
936-39 MODEL PRICE
1 GENERATOR FIRE STATION 2 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
2 GENERATOR FIRE STATION 3 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
3 GENERATOR FIRE STATION 4 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM EA
4 GENERATOR FIRE STATION 5 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
5 GENERATOR FIRE STATION 6 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
1 of 4
},alr• •,Y:.,.;.w;ki:"•t,h°'.::x;•.t:v f,;•;::Y::;%:`t. f;:;ur;,�tQy{•,<..
•+:0: v.: - 7:;••'fl t:4i A::{:ii,}:;'i%•:�::' i:li.'iit'•:vY}ii /::::';rv:•:{;.i:kf..vv... ••{,tl•:
:t:.... •S� 4 •. ♦`�'%�...:..x::•;.r�•:.tEc,.•:..�`�'�•'#,°•;�x.�r,.,;'•::cafz%t•3.$:a; :.:••.::;•:'::':s?::'aR�?Fz:'.. ��,��''��ss %'`4Rx;^•�•:^'',.':ai{rh�c ,tx.;;kx.-0�°.
• .:.i5%!s•'. �:.. •:f,!. .::' tit.•;:: :•tyt$••r.t: t•
ITEM CLASS&ITEM DESCRIPTION QTY UNIT MAKE AND r UNIT EXTENSION
EXTENS
MODEL PRICE
6 GENERATOR POLICE DEPT 1 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
7 GENERATOR POLICE DEPT 2 QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
8 GENERATOR CENTRAL FIRE QUARTERLY(PM) 3 QTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
9 GENERATOR PUB WKS1 QUARTERLY(PM) 3 OTR
ANNUAL MAINT&LOAD TEST(AM) 1 QTR
PARTS FOR AM 1 EA
10 GENERATOR HILTON QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO�LOADT 1 QTR
PARTS FOR AM 1 EA
11 GENERATOR CARNOUSTY QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
12 GENERATOR TREVINO OUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
13 GENERATOR BAY HILL QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
14 GENERATOR LAKE G-TWN QUARTERLY(PM) 3 QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
15 GENERATOR STONE OAK QUARTERLY(PM) g QTR
ANNUAL MAINT(AM)NO LOAD TEST 1 QTR
PARTS FOR AM 1 EA
16 LABOR RATE-REG HOURLY RATE 1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
17 LABOR RATE-AFTER HOURS RATE 1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
18 EMERGENCY-REG HOURLY RATE 1 HR
MINIMUM CHANGE(IF ANY OF HOURS
19 EMERGENCY-AFTER HOURS RATE 1 HR
MINIMUM CHANGE(IF ANY)OF HOURS
20 TRIP CHARGE
36 EA
(NOTE: IT IS UNDERSTOOD BY BOTH PARTIES THAT A SINGLE TRIP
AND NOT MILAGE WILL BE INVOICED BY SUPPLIER PER SERVICE
TRIP FOR THE LIFE OF THIS CONTRACT. THIRTY-SIX(36)TRIPS IS
ONLY AN ESTIMATE AND USED FOR BUDGETING PURPOSES ONLY.
e. .: 1 generator serviced-1 trip charge;3 generators serviced-1 tri cha e
GRAND TOTA
J—_ 1
2 of 4 DELIVERY IN DAYS
BIDDING INSTRUCTIONS
ITEMS BELOW APPLY TO AND BECOME A PART OF TERMS AND CONDITIONS OF BID
ANY EXCEPTIONS THERETO MUST BE IN WRITING
1. BIDDING REQUIREMENTS:
1.1 Bidding requires pricing per unit shown and extensions. If trade discount is shown on bid, it should be deducted and net line extensions shown. Bidders guarantees
product offered will meet or exceed specifications identified in this Invitation For Bid(IFB).
1.2 Bids should be submitted on this form. Each bid shall be placed in a separate envelope completely and properly identified. See instructions on reverse side. Bids must be
in the office of the City Purchasing Agent before the hour and date specified on the reverse side of this IFB.
1.3 Late bids property identified will be returned to bidder unopened. Late bids will not be considered.
1.4 Bid F.O.B.destination,freight,prepaid,E allowed unless otherwise specified on the IFB. If otherwise,show exact cost to deliver.
1.5 Bid unit price on quantity and unit of measure specified,extend and show total. In case of errors in extension,unit prices shag govern. Bids subject to unlimited price
increase will not be considered.
1.6 Bid prices shag be firm for acceptance 30 days from bid opening date. "Discount from List" bids are not acceptance unless requested. Cash discount will not be
considered in determining the low bid. All cash discounts is offered will be taken if earned.
1.7 Bids shall give Tax Identification Number,fug name and address of bidder. Failum to sign will disqualify bid. Person signing bid shag show tittle and authority to bard
signatories
dual, firm in a contract. Firm name should appear on each page in the block provided in the upper right comer. Business Entity shall be one 1 of the following:
shown on SocialSecuritySole Proprietorship. Estate/Trust,Corporation, Governmental. Non-profit, all others shag be specified. INDIVIDUAL: List name and number as
qty and Tax �N PROPRIETORSHIP;List legal name followed by legal business name and Social Security Number. ALL OTHERS;List ftal name
� n
1.8 Bid re aid or amended after opening time. Any Alterations made before opening time shall be initialed by bidder or an authorized agent. No bid can be
withdaftler Waiting1.9 The 9 time without approval of the CITY based on a written acceptable reason.
City is ween-0 from State Sales Tax and Federal Excise Tax. Do not include tax in bid.
1.10 The City reserves the right to accept or reject all or any part of bid,waive minor technicalities and award the bid to best serve the interests of the City,Split awards may
be
made attire sole discretion of the City.
1.11 Consistent and continued be bids could cause rejection of bids by the City and/or investigation for antitrust violations.
1.12 Telephone bids and facsimile bids are not acceptable in response to the IFB.
1.13 CAUTION:Bid Invitation allows sufficient time for receipt of the preferred ail response. The City shall not be responsible for bids received late,illegible,incomplete,or
otherwise non-responsive
2. SPECIFICATION:
2.1 Any catalog,brand name or manufacturer's reference used in IFB is descriptive only(not restrictive),and is used to indicate type and
quality nature and quality will be considered unless advertised under the provisions of Section 252.022 of the Texas Local Government Co other thanBbran on
specified brands of Ikis
daoff�thid Musudder s and complete s of product offered are requested to be made a part of the bid. If bidder takes no exceptions to specifications or reference
required to furnish brand names.numbers,etc,as specified in the IFB.
2.2 All items bid shall be new,in first class condition. including containers suitable for shipment and storage.unless otherwise indicated in IFB. Verbal agreements to the
contrary will not be recogrized.
2.3 Samples,when requested,must be furnished free of expense to the City If not destroyed in examination.
Each example should be marked with bidders'name and address,Ci bid number and code. Do not encloseinor attach lo bid.will be returned to the bidder,on request at bidder expense.
2.4 The City will not be bound by any oral statement or representation contrary to the written specifications of this IFB.
2.5 Manufacturers standard warranty shag appy unless otherwise stated in the IFB.
3. TIE BIDS: In case of be bids,the award will be made in accordance with Section 271.901 of the Texas Local Government Cade.
4. DELIVERY:
4.1 Bid should show number of days required to place material in Citys designated location under normal conditions. Faikue to state deliver time obligates bidder to complete
with deliut out reason in fourteen(may removal from bid 'Inst.(See 24 followi14)calendar days. Unrealistically short or�ng.)dehvery promises may puss bid b be disregaMed.
Consistent(allure to meet delivery premises
4.2 If delay is foreseen,contractor shag give written notice to the City. The City has the right to extend delivery date if reasons appear valid.Contractor must keep the City
advised at all times of status of order. Default in promised delivery(without acceptable reasons)or failure to meet specifications,authorizes the City to purchase supplies
elsewhere and charge fug Increase,if arty,in cost and handling to defaulting contractor.
4.3 No substitutions or cancellations permitted without written approval of the City.
4.4 Delivery shall be made during normal working haus only,unless prior approval for late delivery has been obtained from the City,unless otherwise
specified in the IFB.
5. INSPECTION AND TESTS: AN goods will be subject to inspection and test by the City to the extent practicable at all times and places. Authorized City personnel shall have
access to any suppliers place of business for the purpose of inspecting merchandise. Tests may be perbr ed on samples submitted with the bid or on samples taken from
regular be bome shhipmererft. If the products tested fag to meet or exceed all conditions and requrternents of the specifications,the cost of the sample used and the cost of the
testing shag
risk erne by supplier Goods,which have been delivered rejected in whole or in part,may,at the Citys option,be returned to the Vendor or held for disposition at Vendors
expense. Latent defects may result in revocation of acceptance.
6. AWARD OF CONTRACT: A response to an IFB is an offer to contract with the City basest upon the terms,conditions.and specifications contained in the IFB Bids do not become
contracts unless and until they are accepted by the City through its designates and a purchase order is issued. The contract shall be
the Charter of the City and the laws of State of Texas. All contracts are subject to the approval of the City Council. construed.and interpreted under
7. PAYMENT, Vendor shag submit three(3)copies of an invoice showing the purchase order number on all copies.
8. PATENTS AND COPYRIGHTS:The contractor agrees to protect the City from claims involving infringements of patents or copyrights.
9. VENDOR ASSIGNMENTS:Vendor hereby assigns to purchaser any and all claims for overcharges associated with this contract,which arise under the antitrust laves of the State
of Texas.Tx,Bus.And Comm.Code Ann.Sec.15.01,et seq.(1967).
10. BIDDER AFFIRMATION:
10.1 Signing this bid with a false statement is a material breach of contract and shag void the submitted bid or any resulting contracts,and the bidder shall be removed from all
bid lists. By signature hereon affixed,the bidder hereby certifies that:
10.2 The bidder has not given,offered to give,nor intends to give any time hereafter any economic opportunity,future employment,gift,loan gratuity special discount,tip,favor,
or service to a public servant in connection with the submitted hid.
10.3 The bidder is not currently delinquent to the payment of any debt owed the City.
10.4 Neither the bidder ear the firth, corporation, partnership,or any entity represented by the bidder,or anyone acting for such firm,corporation,or entity has violated the
antitrust laws of this State codified in Section 15.01 et.Seq.Texas Business and Commercial Code,or the Federal Antitrust Laws,nor communicated directly or Indirectly
the bid made to any competitor,or any other person engaged in such line of business.
10.5 The bidder has not received compensation for participation in the preparation of the specification for this IFB.
11. NOTE TO BIDDERS:Any terms and conditions attached to bid will not be considered unless the bidder
terms and conditions may result in disqualification of the bid(e.g.bids with the laws of a state ocher thanTe as references them on the front of this bid form. WARNING:Such
City of Round Rock can on requirements for prepayment Limitations on remedies,etc.) The
Submission of bids on forms other than City bid form may result n dimes a�conditions
ns of its formal IFB:in particular,mag bidders affirmations and certifications must be induded.
sone your bid.
12. INQUIRIES: Inquiries pertaining to bid invitations must give bid number,codes,and opening date.
PAGE 1 OF 1
REV:04-04-05
3.0 y
REFERENCE SHEET
Please Complete and Return This Form with the Solicitation Response
SOLICITATION NUMBER: IFB 05-018—Generator Maintenance&Remedial Service
BIDDER'S NAME: DATE:
Provide the name, address, telephone number and point of contract of at least three firms that have
utilized similar service for at least 2 year. References may be checked prior to award. Any negative
responses received may result in disqualification of bid.
1. Company's Name
Name of Contact
Title of Contact
Present Address
City, State,Zip Code
Telephone Number ( ) Fax Number( )
2. Company's Name
Name of Contact
Title of Contact
Present Address
City, State,Zip Code
Telephone Number ( ) Fax Number( )
3. Company's Name
Name of Contact
Title of Contact
Present Address
City, State,Zip Code
Telephone Number ( ) Fax Number( )
4. Company's Name
Name of Contact
Title of Contact
Present Address
City,State,Zip Code
Telephone Number ( ) Fax Number( )
5. Company's Name
Name of Contact
Title of Contact
Present Address
City, State,Zip Code
Telephone Number ( ) Fax Number( )
FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY
AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSERATION FROM AWARD
Reference Sheet Page 4 of 4 Dated:05//2005
CITY OF ROUND ROCK
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
GENERATORS
ON-SITE PREVENTIVE MAINTENANCE AND REMEDIAL SERVICE
PART 1
GENERAL
1. PURPOSE: The City seeks to contract with a qualified bidder to provide all goods and services
for on-site preventive maintenance and remedial service by trained technicians for generators at
location(s)listed on Attachment A.
2. DEFINITIONS: The following definitions will be used for identified terms throughout the
specification and bid document:
2.1. Bidder identified throughout this specification shall describe persons and entities that
consider themselves qualified to provide the goods, equipment or services.
2.2. City—Identifies the City of Round Rock,Williamson and Travis Counties,Texas.
2.3. Agreement—A mutually binding legal document obligating the Vendor to furnish the
goods, equipment or services,and obligating the City to pay for it.
2.4. Vendor—(Sometimes referred to as Contractor)A person or business enterprise providing
goods, equipment, labor and/or services to the City as fulfillment of obligations arising
from a contract or purchase order.
2.5. Goods represent materials,supplies,commodities and equipment.
2.6. Purchase Order-is an order placed by the Purchasing Office for the purchase of Goods
or Services written on the City's standard Purchase Order form and which,when
accepted by the Bidder,becomes a contract.The Purchase Order is the Bidder's authority
to deliver and invoice the City for Goods or Services specified,and the City's commitment
to accept the Goods or Services for an agreed upon price.
2.7. Services-work performed to meet a demand. The furnishing of labor, time,or effort by
the vendor and their ability to comply with promised delivery dates, specification and
technical assistance specified
2.8. Subcontractor-Any person or business enterprise providing goods, labor, and/or services
to a Vendor if such goods,equipment, labor, and/or services are procured or used in
fulfillment of the Vendor's obligations arising from a contract with the City.
3. CLARIFICATION: For clarification of specifications, bidders may contact:
Carolyn Brooks, CPPB
Purchasing Division
City of Round Rock
Telephone: 512-218-5457
The individual listed above may be contacted by telephone or visited for clarification of the
specifications only. No authority is intended or implied that specifications may be amended or
alterations accepted prior to bid opening without written approval of the City of Round Rock through
the Purchasing Division.
Page 1 of 10
SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
PART 11
GENERAL CLAUSES AND CONDITIONS
1. BID EVALUATION:All bids received shall be evaluated based on the best value for the City. Best
value will be determined by considering all or part of the criteria listed, as well as any relevant
criteria specifically listed in the solicitation.
1.1. Bid price
1.2. Reputation of the bidder and of bidder's goods and services.
1.3. The quality of the bidder's goods or services.
1.4. The extent to which the goods or services meet the City's needs
1.5. Bidder's past relationship with the City. All vendors will be evaluated on their past
performance and prior dealings with the City to include, but not limited to,failure to meet
specifications, poor quality, poor workmanship, late delivery.
1.6. The total long-term cost to the Municipality to acquire the bidder's goods or services.
2. BIDDER QUALIFICATONS: The opening of a bid will not be construed as the City's acceptance
of such bidder as qualified and responsible. All bidders shall:
2.1. Be firms,corporations, individuals or partnerships normally engaged in the sale and
distribution of commodity or provision of the services as specified herein.
2.2. Have adequate organization,facilities, equipment and personnel to ensure prompt and
efficient service to the City.
2.3. Provide the name, address,telephone number and point of contract of at least three firms
that have utilized similar service for at least 2 years and have. References may be
checked prior to award. Any negative responses received may result in disqualification of
bid. NOTE: REFERENCE FORM PROVIDED
2.4. Employee a minimum of two qualified technicians. Service technicians shall be fully
qualified to work on the listed equipment and employed by the vendor on the effective
date of the contract.Vendor shall be able to verify that service personnel have had
training with a minimum of one year of"hands on"experience working on the listed
equipment. -
2.5. Identify any subcontractors to be used for this project. Experience,qualifications and
references of the subcontractors shall be submitted with response. The City reserves the
right to approve or disapprove all subcontractors prior to any work being performed.
3. CONFIDENTIALITY OF CONTENT: Bids received are subject to release as public information
unless the bid or specific parts of the bid can be shown to be exempt from the Texas Public
Information Act. Bidders are advised to consult with their legal counsel regarding disclosure
issues and take the appropriate precautions to safeguard trade secrets or any other proprietary
information. The City assumes no obligation or responsibility for asserting legal arguments on
behalf of potential Bidders.
3.1. If a Bidder believes that a bid or parts of a bid are confidential, then the Bidder shall so
specify.The Bidder shall stamp in bold red letters the term "CONFIDENTIAL"on that part
of the solicitation, which the Bidder believes to be confidential. Vague and general claims
as to confidentiality shall not be accepted.All bids and parts of bids that are not marked
as confidential will be automatically considered public information after the contract is
awarded.
4. LABOR: The Vendor shall provide all labor and goods necessary to perform the project. The
Vendor shall employee all personnel for work in accordance with the requirements set forth by the
United States Department of Labor.
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5. DAMAGE:The Vendor shall be responsible for damage to the City's equipment and/or property,
the workplace and its contents by its work, negligence in work, its personnel and equipment. The
Vendor shall be responsible and liable for the safety; injury and health of its working personnel
while its employees are performing service work.
6. WORKPLACE:The City is committed to maintaining an alcohol and drug free workplace.
Possession, use, or being under the influence of alcohol or controlled substances by Vendor,
Vendor's employees, subcontractor(s)or subcontractor(s')employees while in the performance
of the service is prohibited. Violation of this requirement shall constitute grounds for termination
of the service.
7. COMPLIANCE WITH LAWS: The successful bidder shall comply with all federal, state, and local
laws, statutes, ordinances, rules and regulations, and the orders and decrees of any court or
administrative bodies or tribunals in any matter affecting the performance of the resulting
agreement, including without limitation,workers'compensation laws, minimum and maximum
salary and wage statutes and regulations,and licensing laws and regulations. When requested,
the Vendor shall furnish the City with satisfactory proof of its compliance.
8. ABANDONMENT OR DEFAULT: A Vendor who abandons or defaults the work on the contract
and causes the City to purchase the services elsewhere may be charged the difference in service
if any and shall not be considered in the re-advertisement of the service and may not be
considered in future bids for the same type of work unless the scope of work is significantly
changed.
9. CODES,PERMITS AND LICENSES: The successful bidder shall comply with all National, State
and Local standards,codes and ordinances and the terms and conditions of the services of the
electric utility, as well as other authorities that have jurisdiction pertaining to equipment and
materials used and their application. None of the terms or provisions of the specification shall be
construed as waiving any rules, regulations or requirements of these authorities. The successful
bidder shall be responsible for obtaining all necessary permits,certificates and/or licenses to fulfill
contractual obligations (City of Round Rock fees and costs will be waived).
10. INDEMNITY: Vendor shall indemnify, save harmless and defend the City, its officers, agents,
servants,and employees from and against any and all suits,actions,legal proceedings,claims,
demands,damages, costs, expenses, attorney's fees and any and all other costs or fees incident
to the performance of the resulting agreement and arising out of a willful or negligent act or
omission of the Vendor, its officers, agents, servants and employees.
11. INSURANCE: The Vendor shall procure and maintain at its sole cost and expense for the duration
of the contract or purchase order resulting from a response to this bid/Specification insurance
against claims for injuries to persons or damages to property which may arise from or in connection
with the performance of the work as a result of this bid by the successful bidder, its agents,
representatives,volunteers, employees or subcontractors.
11.1. Certificates of Insurance and endorsements shall be furnished to the City and approved by
the City before work commences.
11.2. The following standard insurance policies shall be required:
11.2.1. General Liability Policy
11.2.2. Automobile Liability Policy
11.2.3. Worker's Compensation Policy
11.3. The following general requirements are applicable to all policies:
11.3.1. Only insurance companies licensed and admitted to do business in the State of
Texas shall be accepted.
11.3.2. Deductibles shall be listed on the Certificate of Insurance and are acceptable only
on a per occurrence basis for property damage only.
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11.3.3. Claims made policies shall not be accepted,except for Professional Liability
Insurance.
11.3.4. Upon request,certified copies of all insurance policies shall be furnished to the City
11.3.5. Policies shall include,but not be limited to,the following minimum limits:
11.3.5.1. Minimum Bodily Injury Limits of$300,000.00 per occurrence.
11.3.5.1.1. Property Damage Insurance with minimum limits of
$50,000.00 for each occurrence.
11.3.5.1.2. Automobile Liability Insurance for all owned, non-owned,
and hired vehicles with minimum limits for Bodily Injury of
$100,000.00 each person,and$300,000.00 for each
occurrence,and Property Damage Minimum limits of
$50,000.00 for each occurrence.
11.3.5.1.3. Statutory Worker's Compensation Insurance and
minimum $100,000.00 Employers Liability Insurance.
11.3.6. Coverage shall be maintained for two years minimum after the termination of the
Contract.
11.4. The City shall be entitled, upon request, and without expense to receive copies of
insurance policies and all endorsements thereto and may make reasonable request for
deletion, revision,or modification of particular policy terms,conditions, limitations, or
exclusions (except where policy provisions are established by law or regulation binding
either of the parties hereto or the underwriter of any of such policies). Upon such request
by the City,the Vendor shall exercise reasonable efforts to accomplish such changes in
policy coverage and shall pay the cost thereof. All insurance and bonds shall meet the
requirements of the bid specification and the insurance endorsements stated below.
11.5. Vendor agrees that with respect to the required insurance,all insurance contracts and
certificate(s)of insurance will contain and state, in writing, on the certificate or its
attachment,the following provisions:
11.5.1. Provide for an additional insurance endorsement clause declaring the Vendor's
insurance as primary.
11.5.2. Name the City and its officers, employees, and elected officials as additional
insured's, (as the interest of each insured may appear)as to all applicable
coverage.
11.5.3. Provide thirty days notice to the City of cancellation, non-renewal, or material
changes
11.5.4. Remove all language on the certificate of insurance indicating:
11.5.4.1. That the insurance company or agent/broker shall endeavor to notify
the City; and,
11.5.4.2. Failure to do so shall impose no obligation of liability of any kind upon
the company, its agents, or representatives.
11.5.5. Provide for notice to the City at the addresses listed below by registered mail:
11.5.5.1. Vendor agrees to waive subrogation against the City, its officers,
employees, and elected officials for injuries, including death, property
damage, or any other loss to the extent same may be covered by the
proceeds of insurance.
11.5.6. Provide that all provisions of this contract concerning liability,duty, and standard
of care together with the indemnification provision, shall be underwritten by
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contractual liability coverage sufficient to include such obligations within
applicable policies.
11.5.7. All copies of the Certificate of Insurance shall reference the project name, bid
number or purchase order number for which the insurance is being supplied.
11.5.8. Vendor shall notify the City in the event of any change in coverage and shall give
such notices not less than thirty days prior notice to the change,which notice
shall be accomplished by a replacement Certificate of Insurance.
11.5.9. All notices shall be mailed to the City at the following addresses:
Assistant City Manager City Attorney
City of Round Rock City of Round Rock
221 East Main Street 309 East Main Street
Round Rock,TX 78664-5299 Round Rock,TX 78664
11.6. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the
Vendor shall not relieve the Vendor of full responsibility or liability for damages and
accidents as set forth in the these requirements. Neither shall bankruptcy, insolvency, or
denial of liability by the insurance company relieve the Vendor from liability.
11.7. If the Vendor employs, contracts with or otherwise permits any other individual or entity to
perform any of the obligations of the Vendor,then any and all of these individual or entities
shall be bound by the same insurance requirements as the successful bidder.
12. WORKERS COMPENSATION INSURANCE:Texas Labor Code,Section 406.098 requires workers'
compensation insurance coverage for all persons providing services on building or construction
projects for a governmental entity.
12.1. Certificate of coverage("certificate")-A copy of a certificate of insurance,a certificate of
authority to self-insure issued by the Texas Workers'Compensation Commission,or a
coverage agreement(TWCC-81,TWCC-82,TWCC-83,or TWCC-84),showing statutory
workers'compensation insurance coverage for the person's or entity's employees providing
services on a project,for the duration of the project.
12.2. Duration of the project-includes the time from the beginning of the work on the project until
the CONTRACTOR'S/person's work on the project has been completed and accepted by
the OWNER.
12.3. Persons providing services on the project("subcontractor")in Section 406.096 includes all
persons or entities performing all or part of the services the CONTRACTOR has undertaken
to perform on the project,regardless of whether that person contracted directly with the
CONTRACTOR and regardless of whether that person has employees. This includes,
without limitation, independent contractors,subcontractors,leasing companies, motor
carriers,owner-operators, employees of any such entity,or employees of any entity,which
furnishes persons to provide services on the project. "Services"include,without limitation,
providing, hauling,or delivering equipment or materials,or providing labor,transportation,or
other service related to a project. "Services"does not include activities unrelated to the
project, such as food/beverage vendors,office supply deliveries,and delivery of portable
toilets.
12.4. The CONTRACTOR shall provide coverage,based on proper reporting of classification
codes and payroll amounts and filing of any coverage agreements,that meets the statutory
requirements of Texas Labor Code,Section 401.011(44)for all employees of the
CONTRACTOR providing services on the project,for the duration of the project.
12.5. The CONTRACTOR must provide a certificate of coverage to the OWNER prior to being
awarded the contract.
12.6. If the coverage period shown on the CONTRACTOR'S current certificate of coverage ends
during the duration of the project, the CONTRACTOR must,prior to the end of the coverage
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period,file a new certificate of coverage with the OWNER showing that coverage has been
extended.
12.7. The CONTRACTOR shall obtain from each person providing services on a project, and
provide to.the OWNER:
12.7.1. a certificate of coverage,prior to that person beginning work on the project,so
the OWNER will have on file certificates of coverage showing coverage for all
persons providing services on the project;and
12.7.2. no later than seven calendar days after receipt by the CONTRACTOR,a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
12.8. The CONTRACTOR shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
12.9. The CONTRACTOR shall notify the OWNER in writing by certified mail or personal delivery,
within 10 calendar days after the CONTRACTOR knew or should have known, or any
change that materially affects the provision of coverage of any person providing services on
the project.
12.10. The CONTRACTOR shall post on each project site a notice,in the text,form and manner
prescribed by the Texas Workers'Compensation Commission, informing all persons
providing services on the project that they are required to be covered,and stating how a
person may verify coverage and report lack of coverage.
12.11. The CONTRACTOR shall contractually require each person with whom it contracts to
provide services on a project,to:
12.11.1. and filing of any coverage agreements,that meets the statutory provide
coverage, based on proper reporting of classification codes and payroll amounts
requirements of Texas Labor Code,Section 401.011(44)for all its employees
providing services on the project,for the duration of the project;
12.11.2. provide to the CONTRACTOR,prior to that person beginning work on the
project,a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on a project,for the duration of the
project;
12.11.3. provide the CONTRACTOR,prior to the end of the coverage period,a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project;
12.11.4. obtain from each other person with whom it contracts, and provide to the
CONTRACTOR:
12.11.4.1. a certificate of coverage,prior to the other person beginning work
on the project;and
12.11.4.2. a new certificate of coverage showing extension of coverage,prior
to the end of the coverage period, if the coverage period shown on
the current certificate of coverage ends during the duration of the
project
12.12. retain all required certificates of coverage on file for the duration of the project and for one
year thereafter;
12.12.1. notify the OWNER in writing by certified mail or personal delivery,within 10
calendar days after the person knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on
the project;and
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12.12.2. contractually require each person with whom it contracts, to perform as
required by paragraphs(A thru G),with the certificates of coverage to be
provided to the person for whom they are providing services.
12.12.3. By signing the solicitation associated with this specification,or providing,or
causing to be provided a certificate of coverage,the Contractor is representing
to the Owner that all employees of the Contractor who will provide services on
the project will be covered by workers'compensation coverage for the duration
of the project,that the coverage will be based on proper reporting of
classification codes and payroll amounts,and that all coverage agreements will
be filed with the appropriate insurance carrier or, in the case of a self-insured,
with the Commission's Division of Self-Insurance Regulation. Providing false or
misleading information may subject the Contractor to administrative penalties,
criminal penalties,civil penalties,or other civil actions.
12.12.4. The Contractor's failure to comply with any of these provisions is a breach of
contract by the Contractor that entitles the Owner to declare the contract void if
the Contractor does not remedy the breach within ten calendar days after
receipt of notice of breach from the owner.
13. LIENS: Vendor agrees to and shall indemnify and save harmless the City against any and all liens
and encumbrances for all labor, goods and services which may be provided under the resulting
agreement. At the City's request the Vendor or subcontractors shall provide a proper release of
all liens or satisfactory evidence of freedom from liens shall be delivered to the City.
14. VENUE: Both the City and the Vendor agree that venue for any litigation arising from a resulting
agreement shall lie in Williamson County.
15. INDEPENDENT CONTRACTOR: It is understood and agreed that the Contractor shall not be
considered an employee of the City. The Contractor shall not be within protection or coverage of
the City's Worker'Compensation insurance, Health Insurance, Liability Insurance or any other
insurance that the City from time to time may have in force and effect.
16. AGREEMENT:The term of this Agreement shall be for five(5)consecutive twelve(12)month
periods of time from the effective date. Prices shall be firm for the duration of the agreement,
except as provided for herein above. This agreement may be renewed for two(2)additional
periods of time not to exceed twelve(12)months for each renewal provided the parties agree.
The City reserves the right to review the Vendor's performance at the end of each twelve(12)
month period of time,and to cancel the contract(without penalty)or continue the contract through
the next period.
17. VENDOR PERFORMANCE: City reserves the right to review Vendor's performance at any time
during the initial agreement or renewal period, and may elect to terminate this Agreement with or
without cause or may elect to continue.
18. ORDER QUANTITY: The quantities shown on the IFB are estimates only. No guarantee of any
minimum or maximum purchase is made or implied. The City will only order the services needed
to satisfy operating requirements,which may be more or less than indicated.
19. PRICE ADJUSTMENT: The City may permit"unit price"adjustments upward, only as a result of a
cost increase in services in accordance with the Producers Price Index at http://stats bisgov/pat/.
Any price increase to this contract shall be requested by Vendor in writing and shall be
accompanied by the appropriate documentation to justify the increase, and shall be received by
City at least ninety(90)days prior to the agreement review date.Vendor may offer price
decreases, even in excess of the allowable percentage change,at any time during the contract
term. The City reserves the sole opinion to reject any price increase and terminate this contract
should the City and the Vendor not agree on any price increase.
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20. CONTRACT ADMINISTRATOR: All work performed under this contract will be supervised and
verified by the City representative(s)noted below.
Pete Dominguez at(512)341-3144
21. NON-APPROPRIATION:The resulting Agreement is a commitment of the City's current revenues
only. It is understood and agreed the City shall have the right to terminate the Agreement at the
end of any City fiscal year if the governing body of the City does not appropriate funds sufficient to
purchase the estimated yearly quantities,as determined by the City's budget for the fiscal year in
question. The City may effect such termination by giving Vendor a written notice of termination at
the end of its then current fiscal year.
22. CANCELLATION:The City reserves the right to cancel the Agreement without penalty by
providing 30 days prior written notice to the other party. Vendor shall provide the City with 90 days
written notice prior to cancellation of the Agreement and shall continue services for a period of
time not to exceed 120 days after written notification. Termination under this paragraph shall not
relieve the Vendor of any obligation or liability that has occurred prior to cancellation. NOTE: This
Agreement is subject to cancellation,without penalty,at any time the City deems the
vendor to be non-compliant with contractual obligations.
PART III
SPECIFICATION
I. SCOPE:This specification describes an agreement to provide goods and services for on-site
preventive and remedial service by certified technicians for generators at location(s)to include, but
not limited to Attachment A
2. STATEMENT OF INTENT:This specification covers only the general requirements as to the
performance and certain details to which the successful bidder shall conform. Vendor shall be
responsible for the servicing,troubleshooting,repairing,ordering, replacing parts on generators in
accordance with manufacturer's recommendations to ensure each unit is operating as designed for
the intended application.
3. PREBID MEETING AND SITE VISIT: It is strongly suggested that all interested bidders attend the
prebid meeting and site visit to familiarize themselves with all aspects of the work and requested
services as well as seek answers to any questions they may have concerning the goods and
service. Meeting and site visit schedule:
Meeting&Site Visit Date: 6/1/2005 Time: 8:30 A M
Location Starting Point:221 East Main, 1 t Floor Lobby, Round Rock, TX 78664
Contact: Pete Dominguez Phone: (512)341-3144
4. ADDITIONS/DELETIONS: Equipment may be added or deleted during the term of the contract.
Prices bid shall be used for adding/deleting such equipment.
4.1 If new equipment is procured during the term of the contract, the City reserves the option to
add the equipment at the vendor's current basic monthly charge less any applicable
discounts.
5. MAINTENANCE PARTS:At the time vendor determines generator needs maintenance or the City
calls for service:
5.1 Eighty-five percent of all parts shall be on-site within twenty-four business hours for repair
of equipment.
5.2 All remaining parts shall be normally on-site within forty-eight hours. Maintenance does not
include normal operating supplies.
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5.3 Refurbished parts may be used on an exchange basis; however, the refurbished parts shall
be equivalent to new.
6. PREVENTIVE MAINTENANCE: shall be performed on equipment to include but not limited to
locations shown on Attachment A.
6.1 Provide a minimum of four(4)quarterly Preventive Maintenance(PM)calls annually. Quarterly
visits are defined to mean substantially spaced visits that are spaced three(3)months apart.
During each of the quarterly inspections, all systems are visually checked for potential
problems,and are physically tested to assure reliability. Preventive maintenance service shall
include, but not be limited to, items identified on Attachment B and as recommended by
manufacturer.
6.2 Contact City Representative of any discrepancies, and advise as to the cost of repairs. No
parts,supplies or annual services are included in the basic inspection costs.
6.3 Perform preventive maintenance at a time mutually agreed upon between the City
representative and the vendor.
7. ANNUAL MAINTENANCE (AM)shall be included in one of the four(4)PM services. AM service
shall be accomplished on each designated machine in the fall. AM shall include:
7.1 Fuel check and test,replace(if needed),
7.2 Change oil
7.3 Filter Replacement -oil filters,fuel filters,coolant filters and air filters;
7.4 Analysis on oil and coolant.
7.5 Replacing ignition parts(gas-gasoline units only).
7.6 Testing all safety shutdowns. At this time, a series of tests shall be conducted to ensure
reliability and satisfactory interfacing between components.
7.7 Load Test:A load test shall be performed on each of the generators at the time of the
annual maintenance, unless otherwise noted on the IFB. Load bank equipment rental costs
and personnel costs shall be included.
7.8 Test Results: Vendors shall provide to the City a copy of all test results,to include, but not
be limited to fuel, oil and coolant analysis, safety shutdowns and load test.
8. REMEDIAL SERVICE: Remedial service shall be performed at the location(s)of equipment within
time allocations specified after call for service.
8.1 Emergency Service:
8.1.5 Respond within one hour of City's call(s)for service.
8.1.6 Be at location of required service within four hours after notification by City.
8.2 Perennial Maintenance:
8.2.5 Respond within four hours of City's call(s)for service.
8.2.6 Be at location of required service with in twenty-four hours after notification by
City.
8.3 Service technicians performing work shall remain on-site until the problem is resolved or
until authorized to leave by the City site manager or designated point of contact(POC)as
per Attachment A.
9. ENGINEERING CHANGES(EC):The vendor shall advise City within 30 days of Engineering
Changes(EC)made available by the equipment manufacturer. City reserves the right to agree or
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disagree to the installation of the part at time of notification. When City agrees to installation,the
following applies:
9.1 The equipment manufacturer, or their designated representative,shall install within 90 days
of acceptance by City contract administrator.
9.2 EC will be authorized by the issuance of a purchase order separate from this contract.
9.3 At the end of this purchase order/contract the vendor agrees to estimate and quote the City
for costs involved in bringing all equipment to current EC levels. Due to age of all City
owned generators sets, EC levels shall NOT be interpreted to include generator
replacement due to obsolescence. Also,Vendor agrees to replace, at the discretion of the
City, any parts installed during the service period that was not manufactured by the OEM.
10. TECHNICAL DOCUMENTATION: The vendor shall obtain necessary technical documentation
pertaining to maintenance or service of the listed equipment and any additions to City's fleet
throughout contract and extension periods.
11. MALFUNCTION REPORTS:Vendor shall complete and furnish a malfunction report for each
maintenance or service call with the invoice.A copy of each malfunction report shall be presented
with time and material maintained (if used outside the parameters of the monthly/annual charge)
invoices no later than date of subsequent invoice for monthly maintenance. Reports shall include,
as minimum,the following information:
Date and time notification received.
Date and time of arrival.
Type and model of equipment.
Time spent for repair.
Description of malfunction.
Date and time equipment is made operational.
Part(s)ordered.
The vendor shall ensure that both parties verify acceptance of equipment as completely
operational.
The vendor shall ensure that both parties sign a malfunction report.
11.1 Malfunction report must be signed by designated City Representative for each machine and
building. The Contract Administrator identified in this specification and they shall certify that
the individual generators are again in working order.
PART III
DELIVERY,SERVICE,ACCEPTANCE AND PAYMENT
1. SERVICE: Vendor shall have service and maintenance available to the City and shall be able to
respond to a request for service as specified.
1.1. Consistent failure by the vendor to respond to service calls within the allowed response
time may place the vendor in default and subject to cancellation of the purchase order
and, or contract. Consistent failure is defined as not responding within the allowed
response time at any or all locations on two(2)out of three(3)consecutive occurrences.
2. ACCEPTANCE: Acceptance inspection should not take more than five working days. The vendor
will be notified within this time frame if the service provided is not in full compliance with the
specifications. If any purchase order is canceled for non-acceptance, the needed equipment or
service may be purchased elsewhere and the vendor may be charged full increase, if any, in cost
and handling.
3. INVOICING: Vendor shall submit one original and one copy of each invoice on a monthly basis to
the following address:
City of Round Rock
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Finance Department
221 East Main Street
Round Rock,TX 78664-5299
4. PROMPT PAYMENT POLICY: Payments will be made within thirty days after the city receives the
supplies, materials, equipment, or the day on which the performance of services was completed
or the day on which the City receives a correct invoice for the supplies, materials, equipment or
services, whichever is later. The Vendor may charge a late fee(fee shall not be greater than that
which is permitted by Texas law)for payments not made in accordance with this prompt payment
policy; however, this policy does not apply to payments made by the City in the event:
4.1. There is a bona fide dispute between the City and Vendor concerning the supplies,
materials, services or equipment delivered or the services performed that causes the
payment to be late; or
4.2. The terms of a federal agreement, grant, regulation, or statute prevent the City from
making a timely payment with Federal Funds;or
4.3. There is a bona fide dispute between the Vendor and a subcontractor or between a
subcontractor and its suppliers concerning supplies, material,or equipment delivered or
the services performed which caused the payment to be late; or
4.4. The invoice is not mailed to the City in strict accordance with instructions, if any, on the
purchase order or agreement or other such contractual agreement.
5. OVERCHARGES: Vendor hereby assigns to purchaser any and all claims for overcharges
associated with this agreement which arise under the antitrust laws of the Untied States, 15
USGA Section 1 et seg., and which arise under the antitrust laws of the State of Texas, Bus. and
Com.Code, Section 15.01, et seg.
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PART IV
ATTACHMENTS
Attachment A-Equipment Make, Model,Type and Location
Attachment B-Service Data
ATTACHMENT A
EQUIPMENT AND THEIR LOCATION
LOCATION EQUIPMENT
Fire Station#2(to be added later) ONAN MDL#70GGHF DESEL,70 KW,87.5KVA
206 West Bagdad Ave. Round Rock TX
Fire Station#3 ONAN MDL.#LTAEA30-3V126004F
1991 Rawhide, Round Rock TX Ser.#n/a, p-plant Kubota eng. (no tag)
Fire Station#4 Olympian MDL.#CD015-Al 62 2D18CBHYY
3300 Gattis School Rd., Round Rock TX Ser.#2019815,Power plant p/n 67057 2.21-
Fire Station#5 Olympian MDL.#D50131,Ser.#E6929AI001
350 Deepwood, Round Rock,TX P-Plant#LJ50418*U895845F, Perkins Turbo
Fire Station#6(to be added later) ONAN MDL.#70GGHF DESEL,70 KW,7.5KVA
2919 Joe Dimaggio Blvd.,Round Rock,TX
Police Department Kohler MDL#100R02J81,ser.#386549
615 E. Palm Valley Blvd. P-Plant MDL.#CD6059T3118811,SER.
#6059TF003,John Deere Eng.
Police Department ONAN, P-Plant MDL.#591205A51-5357
604 Palm Valley Blvd. Round Rock TX Ser.#53132476, Cummins Eng.
Central Fire Station White,MDL.#D2300-X260,Ser.#XF3446344
203 Commerce, Round Rock,TX P-Plant MDL. 591205A51-5357,Ser.
#30110281,White Eng.
Public Works Empire MDL.#400-0270,W.O#B5-9834
2008 Enterprise, Round Rock,TX P-Plant, no tag, Perkins eng.
Hilton Head Left Station Olympian MDL.#D150PI
Round Rock,TX
Carnousty Lift Station Generac MDL.#98AO3027S
Round Rock,TX
Trevino Court Lift Station Olympian/Generac MDL#97A05559-S
Round Rock,TX
Page 1 of 2
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SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
Bay Hill Lift Station Olympian MDL. #D40PS
Round Rock,TX
Lake Georgetown Lift Station ONAN MDL.#900DFHC
DB Wood &Cedar Brks Rd Georgetown,TX
Water Treatment Plant Holt: Olympian ,
5494 North IH 35 A.C.Synchronous Generator
Round Rock,TX S#FG090935/28
Frame: LL2014B
Machine ID: WD-6
Olympian: 050P3
Model#OLYOOOOOPNPF01844
S#138620/01
Frame: LL2024D
WDG 6/4
Stone Oak, Lift Station ERKINS,MDL D50P3,SERIAL
Round Rock TX YOOOOOTNPF01860
62.5 KVA,50KW 480/277VOLTS
ATTACHMENT B
Inspection List shall be inclusive of the following items as a minimum:
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SPECIFICATION NO.
00-936-39-02
REVISED: MAY 2005
1. LUBRICATION
a. System leaks 7. HOUSING/CABINETS
b. Oil level a. General
C. Filters b. Fit
C. Decals
2. COOLING SYSTEM
a. Leaks 8. DC ELECTRICAL
b. Water level a. Batteries
C. DCA/antifreeze Water level
d. Filters Specific gravity
e. Hoses Terminals
f. Belts b. Engine safeties
9. Cooling fans Ammunciator
h. Block heater Battery charge rate
I. Pillow block
9. AC ELECTRICAL
3. FUEL SYSTEM a. Brushes
a. Fuel b. Instruments
b. Leaks C. Regulator
C. Filters d. Generator
d. Lines e. Circuit breakers
e. Tank levels f. Transfer switches
f. Transfer pump
9. Water separators 10. OPERATIONAL TESTS
h. Solenoid a. Load/no load
I. Wiring b. Voltage—AC/DC
C. Amps—AC/DC
4. IGNITION SYSTEM d. Frequency
a. Plugs e. Time delays
b. Points f. Oil pressure
C. Wiring 9• Engine temperature
d. Coil
e. Corrosion 11. OTHER
5. EXHAUST SYSTEM
a. Leaks
b. Condensation
C. Turbo charger
d. Flex pipe
e. Rain cap NOTE: THE CITY SHALL BE
f. Muffler NOTIFIED IN WRITING OF ANY
CHANGES MADE TO THIS LIST
6. HOUSING/DOORS
a. Hinges
b. Panels
C. Fit
d. Leaks
Page 1 of 1
'ROUND ROCK,TEXAS
PURPOSE PAS4IM PROSIMUT!
CITY OF ROUND ROCK, TEXAS
INVITATION FOR BID ADDENDUM
GENERATOR MAINTENANCE& REMEDIAL SERVICE
IFB No. 05-018 Addendum No. 1 Date of Addendum: June 1, 2005
The following items in the IFB identified above have been changed:
1. Revised bid sheet to include two generators at the water treatment plant. It shall replace original
pink.
2. Paragraph 7.1 of Part III, Specification, (pg 9 of 11)shall read as follows:
Check fuel level and drain separator and change fuel as applicable.
3. Paragraph 7.4 of Part 111, Specification, (pg 9 of 11)shall read as follows:
Analysis on oil,fuel and coolant.
4. Paragraph 7.7 of Part III of the Specifications (pg 9 of 11)shall read as follows:
Load Test: A minimum two-hour load bank test shall be performed on each of the generators at
the time of the annual maintenance, unless otherwise noted on the IFB. Load bank equipment
rental costs and personnel costs shall be included.
5. Paragraph 8.1.6 of Part III of the Specifications(pg 9 of 11)shall read as follows:
Be at location of required service within two hours after notification by City.
All other terms and conditions of this IFB and specifications remain unchanged.
"12,
Approved by
By the signatures affixed below,Addendum No. 1 is hereby incorporated into and made a part of the
above referenced IFB.
ACKNOWLEDGED
Vendor Authorized Signature Date
RETURN ONE COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE,CITY OF ROUND ROCK
WITH YOUR SEALED BID. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION
OF YOUR BID.