R-07-06-28-11C3 - 6/28/2007 RESOLUTION NO. R-07-06-28-11C3
WHEREAS, the Parks and Recreation Department has requested that
the following streets be closed on July 8, 2007 for the TriTX2Step
Youth Triathlon: Harrell Parkway from the north parking lot entrance of
Dell Diamond to Aten Loop by the tennis courts from 5 :00 a.m. to 11:00
a.m. , and
WHEREAS, the City Council wishes to grant said request, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That Harrell Parkway and Aten Loop be closed as set forth above.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 28th day of June, 200
WE Mayor
City of Round Rock, Texas
A ST:
S.
CHRISTINE R. MARTINEZ, City Secr ary
0:\Wdox\RESOLUTI\R7062BC3.WPD/rmc
ROUND ROCK,TEXAS
PURPt)Sl_PA5.410ti PFtt}SPER171
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Applications mast be fled at least fifteen(15)days before the special Event.
There is a tiny dollars(550.00)application fee for each event.
If you are uncertain whether your event is considered a Special Event,please contact the City Manager's of for further infornuuion
and clarification
Date '�
Applicant Name
Address Phone ,
Organization. �'
Auth.Rep. �
Please check one:
❑Individual �g/A
Address G7l, ❑peon ElParinershi
P �]Corporation El Profit ONonprofit
�7ltl�'�� ��
Phone
Event title
Even!location•
Event Coordinator �•t
Phone
On-Site Contact or,Event Day `
Phone
Event Start Date . Event End Date:
Note:Event Cannot Exceed Three Days
Event set-up time_ AI -k Event teardown time ;^� tV 1^
(Not earlier than 7:00 at
,m.) f�1'1 -4 ZbW 6e�,dl,
(Completed not later than 10:00 p.m.) �-AW a T' L
For each do the-ween on H►hkh the event will be held indicate the start and sto tinter below:
Event day Sunday Monday Tuesday WednesdayThursday Friday aturday
Stop time f / A;m� P
Number
of persons expected .2)D)
Number of animals
Numberof motorized vehicle Types of animals ^
Number ofinnatables
1
Tents or Other Temner3ry St "tures(Must meet City's Fire and Building Codes):
If you ere phoning to erect tents,
structures,Please describe: canopies, ting,seaawnings,booths,fust aid stations,portable restrooms or other temporary
Quantity Sizes
�lar� - TYPO
t — Fire Retardant Letter
— ` s an JLV43 Yes No
Yes _No
Yes No
Yes No
Food or Beveraees
if you are planning on serving or selling food or beverages,please attach copies of any licenses or permits issued by the appropriate
agencies for such vendors. Such vending shall be in compliance with all state and local laws.
Amplified Sound
Ifyou are planning to utilize airy loudspeakers or other form of lifted sou
location and orientation of those systems. a so Please indicate of the attached sketch or map the
between the hours of 7.00 a.m,and lq:tlt)p should not be positioned so as to adversely AEect any adjacent residential area
anaLre
Ifyou are planning to use or allow signs at such event,please provide details of any planned signage:
MKsai of Wastewater
Applicant shall submit a plan for disposal of any wastewater in connection with the S
the Utilities Department. Pedal Event and such plan must be approved by
Events Layout Eaninment&Porkies tis..
Please attach a map or sketch of the Event indicating the following:
EyentSi.nvaul >3nxi,.w.ant
• Entraacx(s)
Exit(s)
Plan of evacuation and proposed fire lanes
' Amplified Sounds/Loudspeakers
Parkina arr2avemen s
Will parking spaces be utilized by this event?Yes&""No
Num of Parking spaces provided const axornuriodate projected attendeeshis 10%concerning layout of parking,including aisle widths end size of Proposed parking spate Also.Provide
information
Parking attendants? Yes No I fy�how may?. -
Will them be any oMite parking? Yes No I- -
lf yes and parking is on private
How will attendees be transferred to the Applicantmustsubmit and
a tetter of Permissionfr ,
e Special Event area ad repuom propeq owner
ted? t1�pL
2
Plate a check nest to the items that Will be utilized,and indicate location oa map or sketch.
Tent(s) Size_ r* '>4 4 D
_Portable Restroom! #Regular Handicap Dumpster(s) Size p #Others
Do codes Quantity , , —'—
Hot Air Bailoon(s) Size
Quantity Supplier
Fire retardant letters)
Yes No
Yes No
Amusement Rides or similar ui ant Yes No
Qty' Type e9 Pm (insurance required)
Insurance provided
Yes No
Yes No
Alcoholic Beverages Giveaway Selling Yes No
Type
First Aid Stations Quantity, Staink li (e.g.60�,wine)
f-rn7-,s 12EQu.Es7.F_tJ
Otbma mats 8s Fees
e attached copies of any required ,surety
of Round Rock Code of Ordinances
bonds,Permits or other documents as described 340
bed in Section 10 of the City
of Round
Check all co rents that will be of our event.Additional fees and other permits or reservatian tied
Animals
Bonneybe! Sigma Park property Electricity Police Security
l/ v �
Barricades/traiic Fireworks Alcohol
�ID Beverages(non-alcohol) Merchandise sales
lain
Portable restrooms Special parking Food
Liquid propane Street Cleaning by City
Bleachers/SeatingStreet Closures 6t S
Fencing Water hydrant-Temp.Meter Other
Z
*Zm- /3i-LLt�cccnLo/,.CZ iv- �t Loop
�T•tn,,.cs trr�iu.�-s
The Applicant °I Fly'� S`s�r-i. — t t fi�••t
tots!number of pollee Officers working mow&Mice officers for security,crowd control,and traffic control at the S
may Use w+luding at the Special Event is determined by the Round Rode Police De Special Event The
(a3uui�g variables, including (I) the estimated number of participants and Department and in some cases
pommy and size of the event location;(4)weather conditions;(S)the time�of dna ;ate Ute availability of alcoholic
conducted;(G)the recd for street closures or rerouting of vehicular or pedestrian traffic; y ng which the Special Event is
Event. c,and,(7)the history of the particular Special
Public Notilicatioe
If the City M�
Ser requires I%the Applicant shall,at least thirty(30)days before the Special Event begins,deliver written notice to
Oil owners or occupants of real property abuttingthe
bound��of one area in which the Special Event will be The notice
must include the following information: (1)event
Permit has been filed with the City ofRound Rock, 'time and location,and(2)statement that an Application for a Special Event
3
Insurance and Bonne
If a Special Event uses any portion of the City's right"f--way,the Applicant shall provide a certificate of insurance to complies with
The standards established by the City's risk manager.
If a Special Event is on City property,a Ten Thousand Dollar($10,000.00)surety bond shall be
ensure that no damage is done to City properly. If the Ci M conditions
Ordinances, �C Application to
Ordinances, are complied with,the bond shall be returned. If the City Menageradoes not�catify that set ell the in cond!Section
ectio 1. are en3425, duof
ed
conditions are spelled out in Section 13425 as to additional costs.with, any costs expended for policing and/or cleaning shall be deducted from the bond and the remainder returned.
Additional
If a Special Event is fully on private property,Applicant shall deposit Five Hundred Dollars($500.00)with the City as a condition that
no paper,liter or other debris shall remain on the site after the Special Event is over. The deposit shall be ratu ned to Applicant upon
certification by the City Manager that an conditions are met. If the conditions are not met,such costs for cleaning$ball be deducted
from the deposit and the remainder returned.
11NDEMHrff AGREEMENT
1) As a condition of a Special Event Permit being issued,the Applicant acknowledges that be/she has voluntarily applied
for a Special Event permit that in consideration of the
INDEMNIFY and HOLD HARMI,gSS, the Privileges associated fterewift+APp�ant agrees to PROTECT',
claims, losses, liability or damage of any character, nd f�ana ainstts and �PbYa, from and against suits, actions,
Incidental to the defense of such snits, actions, claims 1 g costa°�expense$ indading attorney fees
otherwise, to any person or damage to an ' °�' damage or liability on account of injury, death or
undersigned,its otiicers,employees agentof the
s,arlsing oat of resulting frarising fhm nk,or caused b any act occurring aReglIMIt act, error or s a result
Of the exercise of the privileges granted by this permit
2) APPLICANT AGREES THAT TRIS INDEMNITY AGREEMENT IS INTENDED TO BE AS BROAD AND
HELD INVALID, TIIT IS AGR
INCLUSIVE AS IS PERMITTED AGR
TBE LAWS OF THE STATE OF TEXAS,AND THAT IF ANY PORTION IS
FULL LEGAL FORCEE AND
ND EFFECT;EED THAT THE BALANCE SHALL, NOTWITHSTANDING, CONTINUE IN
3) This indemnity agreement contains the entire agreement of the undersigned and the City of Round Rode,and may not be
modified or altered without the express written consent of the City of Round Rock
4) This indemnity agreement is interpreted by Texas law and is.performable for all purposes in the County of WMIsmson,
State of Texas,or the County of Travis,State of Texas
I do solemnly swear(or affirm)that all the answers given and statements made on this Application are fail, true and correct
to the best of say knowledge and beliefs I have been given a copy of the ordinance and have read the provisions contained
therein and agree to abide by them.
4� n 101,1 -?OX
Appllcant:
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I hereby grant the Applicant and guy niMisted orgaahation permission to use my property in connection with the Special
Event and as described herein.
property Owner.
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bike INTO
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BIKE IWOUT MOUnvDIS-
MOUIIT Ult
issued by
American Canvas Co., 1nc.
Denver Tent Company
4004 GRAPE STREET. DENVER.G01,6 W215
THIS IS TO CERTIFY THAT THE PRODUCTS OR MATERIALS HEREIN DESCRIBE
ARE MADE FROM A FLAME-RESISTANT FABRIC OR ARE INHERENTLY NONFLAMMABLE.
PRODUCED FOR ; Cen-Tex Rental Center 9
A>�DRCs$ DATE /19/94
15342 IN 35 North/ Austin ;, TX 78128
� DESCR-I PTION OF -
RR09QCT.
FABRIC PRODUCED BY; Snyder Manufacturing
ADDRESS AND REGISTRATION
_ t D ver. off 44b22 140.0
1
METHOD OF APPLICATION
IN ACCORDANCE WITH SPECIFIC Calif. State+; Fire Marshal
------------------
Flame ke.taAdeKt p.+tocebb used WiZZ rto be removed aeh.i.n
9
4,.9 r Sfaent
AW FO : MERICAN CANVAS CO. INC.
�� �
DBA DENVER TENT CO.
DATE: June 21, 2007
SUBJECT: City Council Meeting - June 28, 2007
ITEM: 110. Consider a resolution authorizing the temporary closure of Harrell
Parkway from the north parking lot entrance of Dell Diamond to Aten
Loop by the tennis courts for the TriTX2Step Youth Triathlon.
DeDa ent:
—._..Il"t��+1 :� Parks and Recreation
off Person: Rick Atkins, Parks and Recreation Director
Justification:
This will be the second year for the TriTX2Step Youth Triathlon. This event will take place on
Sunday July 8th 2007. Staff is recommending the closure of Harrell Parkway to Aten Loop from
5:00 a.m. - 11:00 a.m.
Pun-- d
Cost: N/A
Source of funds: N/A
Outside Resour �� N/A
Backaro�nd Information• N/A
Public Comm tet• N/A