R-07-06-28-11E1 - 6/28/2007 RESOLUTION NO. R-07-06-28-11E1
WHEREAS, on February 8, 2007, the City of Round Rock entered into
an Interlocal Agreement Regarding Ancillary Consulting Services for
Regional Water System ("Agreement") with the City of Cedar Park and the
City of Leander ("Parties") , and
WHEREAS, pursuant to the Agreement, the City and Parties wish to
enter into a Memorandum of Agreement to approve the Client Additional
Services Authorization, dated June 15, 2007, between the Project
Consultant and the City of Cedar Park, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Memorandum of Agreement with the City of Cedar
Park and the City of Leander, a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 28th day of June, 2 7.
WELL, Mayor
City of Round Rock, Texas
AST:
M A i��1 4� /2 A-
4A -)R,L
CHRISTINE R. MARTINEZ, City Sec etary
0:\wdox\RESOLUTI\R7062BE1.WPD/—c
Memorandum of Agreement
To: Design and Oversight Committee
From: Jun Nuse,Round Rock City Manager
Biff Johnson,Leander City Manager
Brenda Eivens, Cedar Park City manager
Date: June 20, 2007
Re: Lockwood, Andrews&Newman,Inc. ("Project Consultant")
Pursuant to the Interlocal Agreement Regarding Ancillary Consulting Services for
Regional Water System, this Memorandum of Agreement is to confirm that the City of
Round Rock, the City of Leander, and the City of Cedar Park have agreed to the Client
Additional Services Authorization dated June 15, 2007, between the Project Consultant
and the City of Cedar Park(the"Contracting Party'l, a copy of which is attached hereto.
City of Round Rock
Jim Nuse, City Manager
Date:
City of Leander
Biff Johnson, City Manager
Date:
City of Cedar Park
Brenda Eivens, City Manager
Date:
9X-HAW
"A"
&Newriant;Inc,
Andrms
A iU��lY/Al1♦CF LID A CALM
Client Additional Services Authorization Date: June 15,2007
Project Name Cedar Park-Round Rock-Leander Regional Water Additional Services Authorization No.2
System Project
Client Name City of Cedar Park To Project No. 140-10305-000
Subject of Additional Services Acquisition services for permanent and
temporary construction easements on the Trails End project Original Contract Date March 27,2007
Description Provide right of way sdrvices:
1.Acquire 45 temporary construction easements required to construct the subject project.
2.Acquire 9 permanent easements
3.Prepare appraisal reports on 9 permanent easements
4.Prepare value findings for the temporary construction easements(2 for residential properties, 1 for commercial properties and
1 for vacant land properties)
Fee schedule attached.
i
Reason for Change Change of route
Compensation: 0 Will be an amount equal to times Salary Cost plus reimbursable expenses,both defined in the
PROFESSIONAL SERVICES AGREEMENT,and in addition to the compensation for BASIC
SERVICES.Total charges for these ADDITIONAL SERVICES are estimated to be approximately
® VIII be the lump sum of$173.480.00 glt to exceed)for these ADDITIONAL SERVICES.
❑ Other (use reverse if necessary)
Completion: Current Date
This Extension
New Date
All tern$and conditions of the or;8inai aregment;reritain ir,full force and eftept,
Proposed By: Lockwood,Andrews&Newnan,Inc.
Brian D.Rice,Vice President
Print Name/rMe Signature Date
Approved By Client
Print Nam&Tft Signature Date
luta M (7)copy to Cfipgt,(1)popy to AccountMg
0-026.90
Exhibit"A"
Trails End Project
Fee Schedule
Additional Services Work Authorization No.2
Task Unit Total
Unit Quantity Cwt Cost
Neaodations/Acaulsition
Permanent Easements Parcel 9 $ 4,000.00 $ 36,000.00
Temporary Construction Easements Parcel 45 $ 2,000.00 $ 90,000.00
Right of Entry for Surveying Parcel 45 $ 400.00 $ 18,000.00
(fbr properties where no permanent easement will be required)
Appraisal Services
Permanent Easement Parcel. 9 $ 2,400.00 $ 21,600.00
Value Findings-TCE's Each 4 $ 1,000.00 $ 4,000.00
fwifilease Mile 6000 $ 0.48 $ 2,880.00
INiscellaneous("$taea_roam 9tc) actual cost,not to
exceed 1 $ 1,000.00 $ 1,000.00
TOTAL
$ 173,480.00
DATE: June 21, 2007
SUBJECT: City Council Meeting - June 28, 2007
ITEM: 11E1. Consider a resolution authorizing the Mayor to execute a Memorandum
of Agreement with the City of Cedar Park and the City of Leander
pursuant to the Interlocal Agreement Regarding Ancillary Consulting
Services for Regional Water System for right-of-way acquisition
services.
Deng ent: Water & Wastewater Utility
Staff Person: Michael D. Thane, Utility Director
,justification:
These additional services are for Land Acquisition Services for permanent and temporary
construction easements for the Trails End raw water pipeline route to deliver Lake Travis Water
to the Regional Water Treatment Plant.
The Parties according to their ultimate capacity allocation percentage in the Regional Water
System shall share all costs. These percentages are as follows: Round Rock, 38.56%; Cedar
Park, 14.18%; and Leander, 47.26%.
To provide Land Acquisition Services, the following must be acquired and prepared: 45
temporary construction easements, which are required to construct the subject project, and 9
permanent easements; appraisal reports on 9 permanent easements and value findings for the
temporary construction easements (2 for residential properties, 1 for commercial properties,
and 1 for vacant land properties).
Fundina:
Cost: $66,893.89
Source of funds: Capital Project Funds (Self-Financed Utility)
Outside Resources: Lockwood, Andrews, & Newnam, Inc., City of Cedar Park, City of
Leander
Backaround Information:
On February 8, 2007, the City entered into an Interlocal Agreement Regarding Ancillary
Consulting Services for Regional Water System with the City of Cedar Park and the City of
Leander.
The original Land Acquisition Services contract was approved on March 21, 2007 by all three
cities. Additional temporary and permanent easements are required because of a change in the
.proposed raw water line route. The total cost of the original contract was for $58,500 with the
City of Round Rock's percentage being 38.56%, based on an ultimate capacity in the system of
40.8 mgd.
Pursuant to the agreement, the Cities of Round Rock, Cedar Park and Leander wish to enter
into a Memorandum of Agreement to approve the Client Additional Services Authorization,
dated June 15, 2007, between the Project Consultant and the City of Cedar Park.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
Memorandum of Agreement
To: Design and Oversight Committee
From: Jim Nuse, Round Rock City Manager
Biff Johnson, Leander City Manager
Brenda Eivens, Cedar Park City manager
Date: June 20, 2007
Re: Lockwood, Andrews &Newman, Inc. ("Project Consultant")
Pursuant to the Interlocal Agreement Regarding Ancillary Consulting Services for
Regional Water System, this Memorandum of Agreement is to confirm that the City of
Round Rock, the City of Leander, and the City of Cedar Park have agreed to the Client
Additional Services Authorization dated June 15, 2007, between the Project Consultant
and the City of Cedar Park(the "Contracting Party"), a copy of which is attached hereto.
City Ro d
• Y u c
Date: 1(�� _ �r
City of Leander
Biff Jo City Manager
Date: 7-/ --®
City of Cedar Park
Brenda Eivens, City Manager
Date:
ionA2=868101ANY
Inc.reYYB
O,F it*A CAL♦
Client Additional Services Authorization Date: June 15,2007
Project Name Cedar Park-Round Rock-Leander Regional Water Additional Services Authorization No.2
System Pro'ect
Client Name City of Cedar Park To Project No. 140-10305-M
Subject of Additional Services Acquisition services for permanent and Original Contract Date March 27,2007
temporary construction easements on the Trails End project
Description Provide right of way services:
1.Acquire 45 temporary construction easements required to construct the subject project.
2.Acquire 9 permanent easements
3.Prepare appraisal reports on 9 permanent easements
4.Prepare value findings for the temporary construction easements(2 for residential properties, 1 for commercial properties and
1 for vacant land properties)
Fee schedule attached.
i
Reason for Change Change of route
Compensation: Will be an amount equal to times Salary Cost plus reimbursable expenses,both defined In the
PROFESSIONAL SERVICES AGREEMENT,and in addition to the compensation for BASIC
SERVICES.Total charges for these ADDITIONAL SERVICES are estimated to be approximately
S
® Will be the lump sum of$173.480.00(not to exceed)for these ADDITIONAL SERVICES.
❑ Other (use reverse if necessary)
Completion: Current Date
This Extension
New Date
All terns olid cor2ditlprl$ofstlte original a�[eement retnai�.in tuy forct3 and
:..... :... . .. .. a '.�'e': ..'::...•
t atfeCt.
Proposed By: Lockwood,Andrews&Newnam,Inc.
Brian D.Rice,Vice President —�W�e
Print Namelritle Signature Date
Approved By Client
Print Narnelritle Signature Date
t_xecutb`in dupiicab (1)fvPy to Client,l�)copy to AccotaWn9
cros.ao
Exhibit"A"
Trails End Project
Fes Schedule
Additional Services Work Authorization No.2
Unit Total
IALk_ Un Quantity Cg9A Cost
Negotiations J Acquisition
Permanent Easements Parcel 9 $ 4,000.00 $ 36,000.00
Temporary Construction Easements Parcel 45 $ 2,000.00 $ 90,000.00
Right of Entry for Surveying . Parcel 45 $ 400.00 $ 18,000.00
(for properties where no permanent easement vAH be required)
Appraisal Services
Permanent Easement Parcel. 9 $ 2,400.00 $ 21,600.00
Value Findings-TCE's Each 4 $ 1,000.00 $ 4,000.00
wigane Mile 6000 $ 0.48 $ 2,880.00
Miscellaneous tpostage.copies.etc.) actual cost,not to
exceed 1 $ 1,000.00 $ 1,000.00
i
TOTAL $ 173,480.00