R-07-08-23-15F1 - 8/23/2007 RESOLUTION NO. R-07-08-23-15F1
WHEREAS, the Governor' s Division of Emergency Management, Texas
Department of Public Safety has made grant funds available to the City
of Round Rock through the 2007 Emergency Management Performance Grant
Program, and
WHEREAS, the City Council wishes to accept said grant funds to
partially fund two Emergency Management Coordinator positions, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Notice of Subrecipient Grant Award, a copy of same
being attached hereto as Exhibit "A" and incorporated herein.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 23rd day of August, 7
MAXWELL, Mayor
City of Round Rock, Texas
r
CHRISTINE R. MARTINEZ, City Secr ary
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NOTICE OF SUBRECIPIENT GRANT AWARD
GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT
Program Title: FY 2007 Emergency Management Performance Grant(EMPG)
DHS Instrument Number: 2007-EM-E7-0027
GDEM Grant Number: 07TX-EMPG-1425
Administered By: Governor's Division of Emergency Management
Texas Department of Public Safety
P.O. Box 4087
Austin, Texas 78773-0220
Recipient: City of Round Rock
216 E. Main Street
Round Rock, TX 78664
Amount of Grant: $31,982
Period of Grant: October 1, 2006, to September 30, 2007
AGENCY APPROVAL GRANT ACCEPTANCE
C VoAv. �
J7�k olle Printed Name/Title:
ef
Date: June 13,2007 Date:
Return Signed Copy of This Page to:
Governor's Division of Emergency Management
Attention: Johnna Cantrell, Preparedness Section
PO Box 4087
Austin, TX 78773-0220
EXHIBIT
I
s "All
Terms and Conditions
1. Purpose: Grant funds will be used to support local comprehensive emergency management programs
to encourage improvement of mitigation, preparedness, response, and recovery capabilities for all
hazards. Funding may be used to support activities that contribute to the capability to manage
consequences of acts of terrorism. Funds provided may also be used to accomplish initiatives
described in the Federal Program Guidelines, including local implementation of the National Incident
Management System (NIMS), incorporation of appropriate references to the National Response Plan
(NRP) into local plans, homeland security assessment and strategy integration, and assessment of the
local emergency management program using Emergency Management Assessment Program (EMAP)
standards.
2. Grant Acceptance: The Notice of Subrecipient Grant Award is only an offer until the Subrecipient
returns the signed copy of the Acceptance of Subrecipient Grant Award in accordance with the
instructions provided in the transmittal letter.
3. Work To Be Performed. The approved FY 07 Statement of Work & Progress Report outlines eight
tasks that the grantee must perform during the grant period. The following additional tasks are also
required of subrecipients:
A. Implement the National Incident Management System (NIMS)at the local level.
B. Incorporate pertinent information concerning the National Response Plan (NRP) into the local or
Inter.urisdictional emergency management plan and its annexes.
C. Participate in the Texas Regional Response Network (TRRN) by registering as a user and
identifying resources that the jurisdiction(s) participating in the local emergency management
program are prepared to make available to other jurisdictions through mutual aid.
4. Grant Funding. The amount of this grant may be less than the amount requested in your Application
for Federal Assistance due to limits on federal funding for the EMPG program. However, EMPG
grant recipients should continue to report all eligible expenses in quarterly financial reports. In the
event additional program funding becomes available from the federal government or unspent EMPG
funds remain at the end of the fiscal year, the Governor's Division of Emergency Management
(GDEM)may be able to allocate additional funds to EMPG program participants.
5. Financial and Administrative Requirements. Subrecipient agrees to comply with the applicable
financial and administrative requirements set forth in the current edition of the Office of Justice
Programs(OJP) Financial Guide located at http://www.oip.usdoi.gov/oc/.
A. All emergency management program costs for which the Subrecipient seeks reimbursement must
be eligible in accordance with Attachment A to OMB Circular A-87, Cost Principles for State,
Local, and Indian Tribal Governments. A copy of that document is available at:
hLtp://www.whitehouse.gov/omb/circulars/index.htmi.
B. Subrecipient agrees to make no request for reimbursement for goods or services procured by the
Subrecipient prior to the start of the period of performance stated in this award document or after
the end of the period of performance.
C. Notwithstanding any other provisions of this document, the parties hereto understand and agree
that the obligations of GDEM under this Agreement are contingent upon the availability of
adequate funds to meet GDEM's liabilities hereunder. GDEM shall not be liable to the
Subrecipient for costs under this Agreement that exceed the amount specified in the Notice of
Subrecipient Grant Award.
6. Single Audit Act Requirements. If Subrecipient has expenditures in excess of$500,000 in federal
funds of all types within a single fiscal year, it must have an audit performed in accordance with the
Single Audit Act Amendment. Subrecipient agrees to comply with the audit requirements of OMB
Circular A-133,Audits of States, Local Governments, and Non profit Organizations.
7. Reporting Requirements. Subrecipient agrees to comply with all reporting requirements and shall
provide such information as required by GDEM. Sub-recipients may be required to submit additional
information and data requested by GDEM and/or the State Administrative Agency after the end of the
period of performance in order to close out the grant.
8. Review of Work and Expenditures. GDEM may review the work of the Subrecipient with respect to
approved program tasks and also review expenditures for which reimbursement is requested as
necessary to ensure the federal awards are used for authorized purposes in compliance with laws,
regulations, and the provisions of contracts or grant agreements and that performance goals are
achieved. These reviews may include, without limitation: comparing actual subrecipient activities to
those approved in the sub-award application and subsequent modifications if any; ensuring that grant
funds have been expended in accordance with applicable guidelines; confirming compliance with
grant assurances, and verifying information provided on performance reports and payment requests.
9. Grant Suspension or Termination. GDEM may suspend or terminate sub-award funding, in whole or
in part, or other measures may be imposed for any of the following reasons: failing to comply with
the requirements of federal or state law, failing to make satisfactory progress toward the goals or
objectives set forth in the sub-award application, failing to follow grant agreement requirements or
special conditions, failing to submit required reports, filing a false certification in the application or
other report or document.
10. Reimbursement For Expenses
A. Reimbursement for expenses incurred during the second and fourth quarter of Fiscal Year 2007
will not be disbursed until GDEM receives the first and second semi-annual EMPG Progress
Report, which are due on April 16, 2007 and October 15, 2007 respectively.
B. As GDEM plans to promptly close out the Fiscal Year 2006 EMPG program with the State
Administrative Agency, requests for reimbursement of expenses that are delivered or postmarked
more than 45 days after the end of the stated period of performance will not be paid.
DATE: August 16, 2007
SUBJECT: City Council Meeting - August 23, 2007
ITEM: * 15F1. Consider a resolution authorizing the Mayor to execute a subrecipient
Grant Award, accepting an Emergency Management Performance
Grant from the Governor's Division of Emergency Management.
Department: Fire Department
Staff Person: Larry Hodge, Fire Chief
Captain Richard Rago, Emergency Preparedness Coordinator/EMC
Justification:
This grant partially funds salaries for the Emergency Management Coordinator and Assistant
Emergency Management Coordinator. Staff recommends acceptance of this Grant award,
so that the City may receive additional funding to help defray budgeted salaries for the
position of Emergency Management Coordinator and Assistant Emergency Management
Coordinator.
Funding:
Cost: $0.00
Source of funds: N/A
Outside Resources: N/A
Background Information•
The Texas Governors Division of Emergency Management has awarded the City of Round
Rock a Grant for 31,982 for FY 07. Participation in the Emergency Management
Performance Grant requires the City to perform those functions deemed essential by the
Governor's Division of Emergency Management for the fiscal year.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
NOTICE OF SUBRECIPIENT GRANT AWARD
GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT
Program Title: FY 2007 Emergency Management Performance Grant (EMPG)
DHS Instrument Number: 2007-EM-E7-0027
GDEM Grant Number: 07TX-EMPG-1425
Administered By: Governor's Division of Emergency Management
Texas Department of Public Safety
P.O. Box 4087
Austin, Texas 78773-0220
Recipient: City of Round Rock
216 E. Main Street
Round Rock, TX 78664
Amount of Grant: $31,982
Period of Grant: October 1, 2006, to September 30, 2007
AGENCY APPROVAL GRANT ACCEPTANCE
Ja 011e dName/Title:
1
Date: June 13, 2007 Date: 9—A3-07
Return Signed Copy of This Page to:
Governor's Division of Emergency Management
Attention: Johnna Cantrell,Preparedness Section
PO Box 4087
Austin,TX 78773-0220