R-07-09-13-11D6 - 9/13/2007 RESOLUTION NO. R-07-09-13-11D6
WHEREAS, the City of Round Rock has previously entered into an
Interlocal Agreement with the City of Cedar Park and the City of
Leander regarding final design services for the regional water system,
and
WHEREAS, the City now desires to enter into Amendment No. 1 to
the Interlocal Agreement to include additional services, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Amendment No. 1 to the Interlocal Agreement
Regarding Final Design Services for Regional Water System with the City
of Cedar Park and the City of Leander, a copy of same being attached
hereto as Exhibit "A" and incorporated herein for all purposes .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 13th day of September, 007 .
N ELL, Mayor
7j City of Round Rock, Texas
Al...�► 11s
CHRISTINE R. MARTINEZ, City Secre ary
0:\wdox\RESOLUTI\R70913D6.WPD/rmc
AMENDMENT NO. 1 TO
INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM
THIS AMENDMENT NO. 1 TO INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM ("Amendment No. 1")
is entered into between the City of Round Rock, Texas ("Round Rock"); the City of Cedar Park,
Texas, ("Cedar Park"); and the City of Leander, Texas ("Leander"). This Amendment No. 1
amends that one certain Interlocal Agreement Regarding Final Design Services for Regional
Water System("Agreement") entered into by the aforesaid cities on or about April 12, 2007.
I.
Section 1.03, definition of"Cost Allocation Percentage" is amended to read as follows:
1.03 "Cost Allocation Percentage" means the percentage of Final Design Costs to be
paid by each Party. The Cost Allocation Percentages for each category of Final Design Services
are set forth on Exhibit"A",Revision 1 attached hereto
II.
Section 4.02 (a)is amended to read as follows:
(a) All Final Design Costs shall be shared by the Parties according to the Cost
Allocation Percentages applicable to each Project Category designation, as set forth in Exhibit
"A". Revision 1, attached hereto.
III.
Section 4.03 (a)(i) is hereby amended to read as follows:
4.03 Design Fund
(a) The Parties shall contribute monies to the Design Fund in accordance with
the following provisions:
(i) In accordance with the terms of the original Agreement, the
Parties have previously deposited into the Design Fund certain sums of money ("the
Design Payments") representing the initial deposit of twenty-five percent (25%) of each
Party's share of the estimated Final Design Costs, plus additional sums as requested by
Round Rock to pay invoices for the Final Design Contracts. Each Party's total estimated
Design Payments, based on the estimated Final Design Costs set forth in Exhibit "A".
Revision 1 attached hereto, including Design Payments previously made, is set forth
below:
EXHIBIT
"An
1) Round Rock $3,127,204.62
2) Leander $3,737,114.38
3) Cedar Park $1,030,497.00
N.
Section 5.10 is amended to read as follows:
5.10 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit A. Revision 1 Cost Allocation Percentages
Exhibit B Project Schedule
V.
Exhibit A, Revision 1 is attached to this Amendment 1.
[SIGNATURES ON FOLLOWING PAGES]
2
CITY OF ROUND ROCK:
ATTEST:
By:
Christine Martinez, City Secretary Nyle Maxwell, Mayor
Date:
3
CITY OF CEDAR PARK:
ATTEST:
By:
LeAnn Quinn, City Secretary Bob Lemon, Mayor
Date:
4
CITY OF LEANDER.-
ATTEST:
By:
Debbie Haile, City Secretary John Cowman, Mayor
Date:
5
EXHIBIT "A", REVISION 1
ALLOCATION OF COSTS
Initial Final Supplemental Amended
Capacity Cost Design Contract No.2 Final Design
Phase/Segment (MGD) Allocation Costs Costs Costs
Raw Water System and Barge
Cedar Park 15.0 14.18% $310,835.00 $62,925.73 $373,760.73
Leander 50.0 47.26% $1,035,971.00 $209,722.87 $1,245,693.87
Round Rock 40.8 38.56% $845,261.00 $171,115.40 $1,016,376.40
Total 105.8 100.00% $2,192,067.00 $"31764.00 $2,635,831.00
Water Treatment Plant
Cedar Park 15.0 14.18% $369,644.00 $120,628.27 $490,272.27
Leander 50.0 47.26% $1,231,974.00 $402,037.51 $1,634,011.51
Round Rock 40.8 38.56% $1,005,182.00 $328,027.22 $1,333,209.22
Total 105.8 100.00% $2,606,800.00 $850,693.00 $3,457,493.00
Transmission Line Segments
Segment 1
Cedar Park 15.0 14.18% $166,463.00 0 $166,463.00
Leander 50.0 47.26% $554,800.00 0 $554,800.00
Round Rock 40.8 38.56% $452,668.00 0 $452,668.00
Total 105.8 100.00% $1,173,931.00 0 $1,173,931.00
Segment 2C
Cedar Park 0 0% $0 0 $0
Leander 38 48.22% $302,610.00 0 $302,610.00
Round Rock 40.8 51.78% $324,951.00 0 $324,951.00
Total 78.8 100.00% $627,561.00 0 $627,561.00
Allocation of Costs
Cedar Park $846,943.00 $183,554.00 $1,030,497.00
Leander $3,125,354.00 $611,760.38 $3,737,114.38
Round Rock $2,628,062.00 $499,142.62 $3,127,204.62
Total $6,600,359.00 $1,294,457.00 $7,894,816.00
25% Payment Initial Amended
Cedar Park $211,735.69 $257,624.25
Leander $781,338.56 $934,278.60
Round Rock $657,015.50 $781,801.16
6
SUBSTITUTE - 11D6
DATE: September 6, 2007
SUBJECT: City Council Meeting - September 13, 2007
ITEM: 11D6. Consider a resolution authorizing the Mayor to execute Amendment
No. 1 to an Interlocal Agreement Regarding Final Design Services
for a Regional Water System with the City of Cedar Park and the
City of Leander.
Department: Water and Wastewater Utilities
Staff Person: Michael D. Thane, Director of Utilities
Justification:
This Interlocal Agreement between the three Cities outlines the procedure for managing the
Final Design Service contracts. These services are being provided by four highly respected
Engineering Firms who were selected based on the review of about 20 firms that responded
to the Cities request for qualifications. This Amendment No. 1 to the Interlocal Agreement is
due to additional services that are being required by the three Cities for two of the
Engineering Firms.
Funding•
Cost: $499,142.62 (Round Rock portion of Amendment No. 1; and new total
for Final Design Services for four firms listed below is $3,127,204.62)
Source of funds: Capital Project Funds (Self-Financed Utility)
Outside Resources: City of Cedar Park and City of Leander
Carter & Burgess, Inc. ($1,016,376.40 is Round Rock portion)
Camp, Dresser & McKee, Inc. ($1,333,209,22)
Lockwood, Andrews & Newnam, Inc. ($452,668.00)
K. Friese &Associates, Inc. ($324,951.00)
Background Information:
The Cities of Round Rock, Cedar Park, and Leander have agreed to jointly pursue a Regional
Water System that will ultimately provide an additional 105.8 million gallons per day of
potable water to meet future water demands of the Cities based on projected population
growth. All Final Design Costs shall be shared by the Parties according to their ultimate
capacity allocation percentage in the Regional Water System. These percentages are Round
Rock (38.56%); Cedar Park (14.18%); and Leander (47.26%).
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
AMENDMENT NO. 1 TO
INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM
THIS AMENDMENT NO. 1 TO INTERLOCAL AGREEMENT REGARDING
FINAL DESIGN SERVICES FOR REGIONAL WATER SYSTEM ("Amendment No. 1")
is entered into between the City of Round Rock, Texas ("Round Rock"); the City of Cedar Park,
Texas, ("Cedar Park"); and the City of Leander, Texas ("Leander"). This Amendment No. 1
amends that one certain Interlocal Agreement Regarding Final Design Services for Regional
Water System("Agreement") entered into by the aforesaid cities on or about April 12, 2007.
I.
Section 1.03, definition of"Cost Allocation Percentage" is amended to read as follows:
1.03 "Cost Allocation Percentage" means the percentage of Final Design Costs to be
paid by each Party. The Cost Allocation Percentages for each category of Final Design Services
are set forth on Exhibit"A". Revision 1 attached hereto
II.
Section 4.02 (a)is amended to read as follows:
(a) All Final Design Costs shall be shared by the Parties according to the Cost
Allocation Percentages applicable to each Project Category designation, as set forth in Exhibit
"A". Revision 1, attached hereto.
III.
Section 4.03 (a)(i)is hereby amended to read as follows:
4.03 Design Fund
(a) The Parties shall contribute monies to the Design Fund in accordance with
the following provisions:
(i) In accordance with the terms of the original Agreement, the
Parties have previously deposited into the Design Fund certain sums of money ("the
Design Payments") representing the initial deposit of twenty-five percent (25%) of each
Parry's share of the estimated Final Design Costs, plus additional sums as requested by
Round Rock to pay invoices for the Final Design Contracts. Each Party's total estimated
Design Payments, based on the estimated Final Design Costs set forth in Exhibit "A".
Revision 1 attached hereto, including Design Payments previously made, is set forth
below:
1) Round Rock $3,127,204.62
2) Leander $3,737,114.38
3) Cedar Park $1,030,497.00
IV.
Section 5.10 is amended to read as follows:
5.10 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit A. Revision 1 Cost Allocation Percentages
Exhibit B Project Schedule
V.
Exhibit A,Revision 1 is attached to this Amendment 1.
[SIGNATURES ON FOLLOWING PAGES]
2
CITY OF ROUND ROCK:
ATTEST:
/I 4'i'iltl:
vle Mayor
B .
Christine Martinez, City Secretary yle-Nraxwell, Mayor
Date:
3
CITY OF CEDAR PARK:
ATTEST:
By:
LeAnn Quinn, City Secretary Bob Lemon, Mayor
Date:
4
CITY OF LEANDER:
ATTEST:
By:
Debbie Haile, City Secretary John Cowman, Mayor
Date:
5
EXHIBIT "A REVISION 1
ALLOCATION OF COSTS
Initial Final Supplemental Amended
Capacity Cost Design Contract No.2 Final Design
Phase/Segment (MGD) Allocation Costs Costs Costs
Raw Water System and Barge
Cedar Park 15.0 14.18% $310,835.00 $62,925.73 $373,760.73
Leander 50.0 47.26% $1,035,971.00 $209,722.87 $1,245,693.87
Round Rock 40.8 38.56% $845,261.00 $171,115.40 $1,016,376.40
Total 105.8 100.00% $2,192,067.00 $443P764.00 $2,635,831.00
Water Treatment Plant
Cedar Park 15.0 14.18% $369,644.00 $120,628.27 $490,272.27
Leander 50.0 47.26% $1,231,974.00 $402,037.51 $1,634,011.51
Round Rock 40.8 38.56% $1,005,182.00 $328,027.22 $1,333,209.22
Total 105.8 100.00% $2,606,800.00 $850,693.00 $3,457,493.00
Transmission Line Segments
Segment 1
Cedar Park 15.0 14.18% $166,463.00 0 $166,463.00
Leander 50.0 47.26% $554,800.00 0 $554,800.00
Round Rock 40.8 38.56% $452,668.00 0 $452,668.00
Total 105.8 100.00% $1,173,931.00 0 $1,173,931.00
Segment 2C
Cedar Park 0 0% $0 0 $0
Leander 38 48.22% $302,610.00 0 $302,610.00
Round Rock 40.8 51.78% $324,951.00 0 $324,951.00
Total 78.8 100.00% $627,561.00 0 $627,561.00
Allocation of Costs
Cedar Park $846,943.00 $183,554.00 $1,030,497.00
Leander $3,125,354.00 $611,760.38 $3,737,114.38
Round Rock $2,628,062.00 $499,142.62 $3,127,204.62
Total $6,600,359.00 $1,294,457.00 $7,894,816.00
25% Payment Initial Amended
Cedar Park $211,735.69 $257,624.25
Leander $781,338.56 $934,278.60
Round Rock $657,015.50 $781,801.16
6