R-07-09-13-11D8 - 9/13/2007 RESOLUTION NO. R-07-09-13-11D8
WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services ( "Contract" ) with Camp Dresser &
McKee, Inc . for the Water Treatment Plant for the Cedar Park/Round
Rock/Leander Regional water System Improvements Project, and
WHEREAS, Camp Dresser & McKee, Inc. has submitted Supplemental
Contract No. 2 to the Contract to modify the provisions for the scope
of services, and
WHEREAS, the City Council desires to enter into said Supplemental
Contract No. 2 with Camp Dresser & McKee, Inc . , Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Contract No. 2 to the Contract with
Camp Dresser & McKee, Inc . , a copy of same being attached hereto as
Exhibit "A" and incorporated herein for all purposes .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended. _-
RESOLVED this 13th day of Septembe 0
NYLE L , Mayor
City Round Rock, Texas
ARTST:
( 11 b,"� , i LL,; - J,
CHRISTINE R. MARTINEZ, City Se etary
0:\wdox\RESOLUTI\R70913DB.WPD/MC/0199-4622
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CAMP DRESSER&McKEE, INC. ("Engineer')
ADDRESS: 12357-A Riata Trace Parkway, Suite 210
Austin, Texas 78727
PROJECT: Water Treatment Plant for the Cedar Park/Round Rock/Leander
Water System Improvement
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the CITY OF ROUND ROCK, (hereinafter referred to as "Round Rock'),the CITY OF CEDAR
PARK, (hereinafter referred to as "Cedar Park"),the CITY OF LEANDER, (hereinafter referred
to as "Leander'), (all collectively referred to hereinafter as "Owners') and Camp Dresser &
McKee, Inc., (hereinafter called the"Engineer').
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 21st day of December, 2006 for the Water Treatment Plant for the
Cedar Park / Round Rock / Leander Water System Improvement Project in the amount of
$703,112.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on April 12, 2007 to
modify the provisions for the scope of services, to increase the compensation by $2,606,800.00
to a total of$3,309,912.0Q, and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services,to increase the compensation by$850,693.00 to a total of$4,160,605.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit D,Work Schedule shall be amended as set
forth in the attached Addendum To Exhibit D
Supplemental Contract 92 Rev.07M/06
CORR Proj ect#WA05TRVRAW 84275
00119523 10140.4622 E
E
"An
II.
Article 4, Compensation and Exhibit E, Fee Schedule shall be amended by increasing by
$850,693.00 the lump sum amount payable under the Contract for a total of$4,160,605.00, as
shown by the attached Addendum to Exhibit E.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract 42 Rev.07r06/06
CORR Proj ect#WA05TRVRAW 84275
00119523/0140.4622
CITY OF ROUND ROCK, TEXAS APPROVED AS TO FORM:
By: .
Nyle Maxwell, Mayor Steph L. Sheets, City Attorney
ATTEST:
By:
Christine Martinez,City Secretary
3.
CITY OF CEDAR PARK, TEXAS APPROVED AS TO FORM:
By:
Brenda Eivens,City Manager Leonard Smith, Special Counsel
ATTEST:
By:
LeAnn Quinn,City Secretary
4.
CITY OF LEANDER, TEXAS APPROVED AS TO FORM:
By:
John Cowman,Mayor Diana Granger,Attorney
ATTEST:
By:
Debbie Haile, City Secretary
5.
CAMP DRESSER& McKEE INC.
By:
Allen D. Woelke,P.E.,Vice President
6.
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
PHASE 2 FINAL DESIGN ENGINEERING SERVICES
The Final Design Phase shall consist of the design of the following facilities at the Regional
Water Treatment Plant.
■ Raw Water Meter Vault
■ Process Structure Consisting of
o Rapid Mix Basins
o Flocculation Basins
o Sedimentation Basins
o Filters
o Chemical Storage and Feed Facilities
■ Alum Feed and Storage
■ Coagulant Aid Polymer Feed and Storage
■ Hydrofluosilic Acid
■ Backwash Polymer Feed and Storage
■ Filter Aid Polymer Feed and Storage
■ Potassium Permanganate
o Operations/Administrative Space
■ Waster Backwash Water Recycle System Consisting of:
o Waste Backwash Clarifiers
o Waste Backwash Recycle Pump Station
■ Sludge Handling and Dewatering System Consisting of
o Sludge Lift Station
o Sludge Thickeners
o Sludge Dewatering Facility(Belt Press Dewatering)
■ Disinfection System Consisting of
o Chlorine and Ammonia Building
o Chlorine Storage and Feed Facilities
o LAS Storage and Feed Facilities
o Disinfection Basin
■ Precast Concrete Lower Clearwell
• H"`__ ee Booster, Plant Water and Backwash Pump Station
■ Pipeline to Upper Clearwell
■ Upper Clearwell
■ Maintenance Building Area (Located in Process Structure)
■ Finished Water Meter Vaults
■ Raw Water Pipeline From Plant ite Property Boundary
■ Site Paving and Drainage
■ Site Landscape and Imgation System
■ Site Security System
■ Plant SCADA System
■ Card Access System
■ Closed Circuit TV System
■ Wastewater Lift Station and Force Main
■ Water Quality Pond
■ Treated Water Line from Upper Clearwell to Site Property Boundary
■ Site Cleanup of Debris and Tires (This task will be in a separate Bid Package)
■ Prepare Revised Site Plan,Yard Piping Plan and Plant Configuration to
Accommodate Existing Cave
■ Prepare Revised Site Plan,Water Detention Pond, Site Grading and Drainage Plan
to Accommodate Environmentally Sensitive Canyon
■ Prepare Revised Site Plan,Water Detention Ponds, and Site Grading Plan to
Accommodate Off-Site Runoff and the Additional 2 Acre Rudd Tract.
■ Modify Existing Detention Pond and Storm Drainage System Serving the Hur
Industrial Park.
1) Engineer shall provide topographic survey of the required area of the regional water
treatment plant site,upper clearwell site and interconnecting pipeline route. The topographic
survey will locate all physical features on the site including trees larger than 6-inches in
diameter. The survey will be performed to allow development of one foot contours to be
used during the design of the facilities and appurtenances. Survey will be on State Plane
Surface Coordinates with City of Cedar Park scale factor and elevation system
(subcontracted service).
Engineer shall coordinate with surveyor so that design requirements are communicated and
that issues encountered during the field surveys are addressed.
2) Engineer shall provide soil borings at the water treatment plant site and the upper clear-well
site and foundation recommendations for the facilities and appurtenances (subcontracted
service).
Engineer shall coordinate with geotechnical engineer so that design requirements are
communicated and that issues encountered during the geotechnical field work are addressed.
The Engineer shall work with the geotechnical engineer and investigate foundation
alternatives that provide the most economical system for the Owners.
3) Engineer shall provide a geophysical assessment of the water treatment plant site to
determine if sensitive geologic features (e.g. karst features and old quarries) exist in the
project area. Results from the geophysical assessment will be used in conjunction with the
environmental assessments to identify potential endangered species habitat (subcontracted
service).
Engineer shall coordinate with geophysical scientists so that design requirements are
communicated and that issues encountered during the geophysical assessment are addressed.
4) Prepare for incorporation in the Contract Documents final Drawings showing the scope,
extent and character of the work to be performed and famished by Contractor and
Specifications (which will be prepared, where appropriate, in conformance with the sixteen
division format of the Construction Specifications Institute).
5) Provide technical criteria, written descriptions and design data for use in filing applications
for permits with or obtaining approvals of such governmental authorities as have jurisdiction
to review or approve the final design of the Project, and assist Owners in consultations with
appropriate authorities.
6) Advise Owners of any adjustments to the opinion of probable Construction Cost and any
adjustments to Total Project Costs known to Engineer as a result of change in scope, extent
or character or design requirements of the Proj ect
7) After consulting with the Owners concerning Owners' desired format,prepare for review and
approval by Owners, its legal counsel and other advisors, contract agreement forms, general
conditions and supplementary conditions, and (where appropriate) bid forms, invitations to
bid and instruction to bidders, and assist in the preparation of other related documents.
Engineer shall modify documents in accordance with the recommendations of Owners.
S) Furnish eight full-size copies of the above documents, Drawings and Specifications to the
Owners for each review. Engineer shall conduct a Drawing and Specification review
meeting with the Owners at 60% complete, 90% complete and 100% complete. Furnish an
updated proj ect cost estimate at each review meeting.
9) Engineer's services under the Design Phase will be considered complete at the date when the
submittals have been accepted by Owners plus such additional time as may be considered
reasonable for obtaining approval of governmental authorities having jurisdiction to approve
the portions of the Project designed or specified by Engineer, if such approval is to be
obtained during the Design Phase.
BIDDING PHASE SERVICES
After acceptance by Owners of the Engineer's Drawings, Specifications and other Design Phase
documentation (including the most recent opinion of probable Construction Cost) and upon
written authorization from Owners to proceed, Engineer shall:
1) Assist Owners in advertising for and obtaining bids for the contract for construction,
materials, equipment and services; and, where applicable, maintain a record of prospective
bidders to whom Bidding Documents have been issued,attend pre-bid conference,if any,and
receive and process deposits for Bidding Documents. Engineer shall distribute Drawings and
Specifications from their office and keep a plan holders list.
2) Provide the Owners eight full-size copies of the bidding Drawings and Specifications.
Engineer will collect non-refundable deposits for Drawings and Specifications provided to
Bidders and will use the deposits to defray the reproduction cost to the Owners. Engineer will
provide copies of the Drawings and Specifications at no cost to plan rooms and other entities
that increase the interest in the Project.
3) Issue addenda as appropriate to clarify, correct or change the Bidding Documents.
4) Consult with Owners as to acceptability of subcontractors, suppliers and other persons and
entities proposed by Contractor for those portions of the work as to which such acceptability
is required by the Bidding Documents.
5) Attend and preside over a prebid meeting to present project to prospective bidders and
respond to questions raised by prospective bidders.
6) Attend the bid opening, prepare bid tabulation sheets and assist Owners in evaluating bids or
proposals and in assembling and awarding contracts for construction, materials, equipment
and services.
7) The Bidding Phase will terminate and the services to be performed or furnished thereunder
will be considered complete upon commencement of the Construction Phase or upon
cessation of negotiations with prospective Contractors.
Special Services
1) Coordinate with Owners and its subcontractors to assist with acquisition of the water
treatment plant site. Coordination shall be with the environmental, archaeological and
land acquisition subcontractors.
2) Coordinate with the Engineer for the Raw Water Pipeline and Raw Water Pump
Station for sizing of pumps, type of controls and location of raw water pipeline.
3) Develop electrical power monitoring standards for the water treatment plant and raw
water pump station projects.
4) Develop equipment monitoring and security standards for the water treatment plant
and raw water pump station projects.
5) Perform water sampling and analysis on Lake Travis waters and prepare benchscale
treatability analysis and kinetic testing for THM formation.
6) Perform a plant operations assessment and make recommendations to Owners
regarding operation of the new regional water treatment system.
7) Coordinate with the Owners' public communication sub on developing materials for
public meetings and participate in public meetings and workshops.
8) Develop Request for Qualifications to Pre-Qualify Construction Contractors for the
Regional Water Treatment Plant. Engineer will receive submittals, review, evaluate and
recommend to the Owners the Contractors that meet the Qualification Requirements.
Engineer will provide Owners with two copies of the submittals for their review and
attend three meetings with Owners to determine the final list of Qualified Bidders.
9) Prepare Alternative Phasing and Plant Layouts to Develop a Cost Analysis of the
Recommended Regional Water Treatment Plant versus the Water Treatment Plant
Described in the PER
10)Perform Value Engineering of Recommended Regional Water Treatment Plant to
Identify Potential Cost Savings for Owners.
11)Accelerate the Design Schedule from an April to January schedule to a June to January
Schedule as a Result of Delays in Authorizing the Design Contract and Providing a
Notice to Proceed with the Water Treatment Plant as Detailed and Recommended in
the Facility Plan.
12)Additional Services of Senior Level Staff to Complete the Design of the Regional Water
Treatment Plant within the Required Schedule.
ADDENDUM TO EXHIBIT D
Work Schedule
The changes to the Work Schedule for this project are as follows:
Notice to Proceed January 2, 2007
Phase 1 Preliminary Engineering Services
Preliminary Engineering Services March 28, 2007
Phase 2 Final Design Engineering Services
Design Phase Services January 10, 2008
Bidding Phase Services Aril 24,2008
ADDENDUM TO EXHIBIT E
Fee Schedule
The changes to the Fee Schedule for this project are as follows:
Basic Services Special Services
Phase 1 Preliminary Engineering Services
Task 1—Kick-off Meeting/ProjectManagement $139,183
Task 2—Water Treatment Process Economic and $327,665
Operational Analysis
Task 3—Finalize Plant Site $61,722
Task 4—Facility Plan $144,272
Task 5—SCADA Standards $30,270
Development/Integration
Phase 1 Total $703,112
Supplemental Agreement No. 1
Phase 2 Final Design EMineering Services
Design Phase Services(Water Treatment Plant) $2,285,500
Design Phase Services Raw Water Segment 4 $35,000
Bidding Phase Services $121,800
Surveying $50,000
Geotechnical $56,500
Geophysical Investigation $58,000
Environmental/Archaeological By Owner By Owner
Subtotal $2,442,300 $164,500
Phase 2 Total(Supplemental Agreement $2,606,800
No. 1)
Supplemental Agreement No.2
Coordinate with Owner and its Subs for $19,600
Site Acquisition
Coordinate with Raw Water Sub $14,280
Develop Electrical Power Monitoring $19,390
Standards
Develop Equipment Monitoring $19,190
Standards
Perform Water Sampling and Analysis, $63,370
Benchscale Studies and Kinetic Testing
Perform Plant Operations Evaluation $29,330
Re-work Site Plan and Plant Design to $8,770
Accommodate Cave
Re-work Site Plan and Plant Design to $5,420
Accommodate Canyon
Plan and Prepare Separate Bid Package $38,3 00
to Remove and Dispose of Existing Debris
on Plant Site
Develop Pre-Bid RFQ to Pre Qualify $12,538
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DATE: September 6, 2007
SUBJECT: City Council Meeting - September 13, 2007
ITEM: 11D8. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 2 to the contract for Engineering
Services with Camp Dresser & McKee, Inc. regarding the Water
Treatment Plant for the Cedar Park/Round Rock/Leander Regional
Water Supply System Improvements.
Department: Water and Wastewater Utilities
Staff Person: Michael D. Thane, Utility Director
Justification:
This supplemental agreement is for additional Final Design Services. The Parties of the
Regional Water Supply System have agreed to jointly pursue these additional Final Design
Services. These services include, but are not limited to the coordination with owner and its
sub-consultants for site acquisition, performing raw water sampling and analysis, plant
operations evaluation, prepare pre-bid RFQ to pre-qualify bidders, perform value
engineering for cost saving opportunities, additional design services, re-design of yard
piping, re-design of site drainage and detention system, and additional cost associated with
utilizing senior staff due to the accelerated design schedule. The delays in property
acquisition have caused the design to be accelerated by about three months. The total cost
of this Supplemental Agreement is $850,693 with Round Rock's share being $328,027.
Funding•
Cost: $328,027.00
Source of funds: Capital Project Funds (Self-Financed Utility)
Outside Resources: CDM
Background Information•
This Supplemental Agreement No. 1 for Final Design Services for the Water Treatment
Plant, include high service pump station, upper and lower clear wells, facility plan, regional
SCADA system, phasing of the ultimate plant layout, and bidding. The engineering fees will
be paid on a percentage of the ultimate capacity needed by each Party. The total cost of this
contract, including this Supplemental Agreement No. 2 will be $3,457,493.00, about 6.07%
of the estimate construction cost of $57,000,000.00 for Design and Bidding Phase Services
with Round Rock's share being $1,333,209.30. The City of Round Rock's percentage is
38.56%, based on an ultimate capacity in the system of 40.8 mgd.
Public Comment: N/A
EXECUTED
DOCUMENT
FOLLOWS
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: CAMP DRESSER&McKEE, INC. ("Engineer')
ADDRESS: 12357-A Riata Trace Parkway, Suite 210
Austin, Texas 78727
PROJECT: Water Treatment Plant for the Cedar Park/Round Rock/Leander
Water System Improvement
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the CITY OF ROUND ROCK, (hereinafter referred to as "Round Rock'),the CITY OF CEDAR
PARK, (hereinafter referred to as "Cedar Park"),the CITY OF LEANDER, (hereinafter referred
to as "Leander"), (all collectively referred to hereinafter as "Owners') and Camp Dresser &
McKee, Inc., (hereinafter called the"Engineer').
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the `SContract", on the 21 st day of December, 2006 for the Water Treatment Plant for the
Cedar Park / Round Rock / Leander Water System Improvement Project in the amount of
$703,112.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on April 12, 2007 to
modify the provisions for the scope of services, to increase the compensation by $2,606,800.00
to a total of$3,309,912.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services,to increase the compensation by$850,693.00 to a total of$4,160,605.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit D,Work Schedule shall be amended as set
forth in the attached Addendum To Exhibit D
Supplemental Contract#2 Rev.07r06/06
CORR Proj ect#WA05TRVRAW 84275
00119523/0140A622
P-0"I-L>9.13 !DSS
II.
Article 4, Compensation and Exhibit E, Fee Schedule shall be amended by increasing by
$850,693.00 the lump sum amount payable under the Contract for a total of$4,160,605.00, as
shown by the attached Addendum to Exhibit E.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract 42 Rev.07r06/06
CORR Proj ect#WA05TRVRAW 84275
001 19523/0140.4622
CITY OF ROUND ROCK, TEXAS APPROVED AS TO FORM:
By: '11
Nyl , Mayor Steph L. Sheets, City Attorney
ATTEST:
Christine Martinez,City Secretary
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CAMP DRESSER& McKEE INC. �^
By:
Allen D. Woelke,P.E.,Vice President
6.
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
PHASE 2 FINAL DESIGN ENGINEERING SERVICES
The Final Design Phase shall consist of the design of the following facilities at the Regional
Water Treatment Plant.
■ Raw Water Meter Vault
■ Process Structure Consisting of
o Rapid Mix Basins
o Flocculation Basins
o Sedimentation Basins
o Filters
o Chemical Storage and Feed Facilities
■ Alum Feed and Storage
■ Coagulant Aid Polymer Feed and Storage
■ Hydrolluosilic Acid
■ Backwash Polymer Feed and Storage
■ Filter Aid Polymer Feed and Storage
■ Potassium Permanganate
o Operations/Administrative Space
■ Waster Backwash Water Recycle System Consisting of
o Waste Backwash Clarifiers
o Waste Backwash Recycle Pump Station
■ Sludge Handling and Dewatering System Consisting of
o Sludge Lift Station
o Sludge Thickeners
o Sludge Dewatering Facility(Belt Press Dewatering)
■ Disinfection System Consisting of:
o Chlorine and Ammonia Building
o Chlorine Storage and Feed Facilities
o LAS Storage and Feed Facilities
o Disinfection Basin
■ Precast Concrete Lower Clearwell
• High Booster, Plant Water and Backwash Pump Station
■ Pipeline to Upper Clearwell
■ Upper Clearwell
■ Maintenance Building Area (Located in Process Structure)
■ Finished Water Meter Vaults
■ Raw Water Pipeline From Plant Site to 1`;e=, uP`�� Site Property Boundary
■ Site Paving and Drainage 4V
■ Site Landscape and Irrigation System
■ Site Security System
■ Plant SCADA System
■ Card Access System
■ Closed Circuit TV System
■ Wastewater Lift Station and Force Main
■ Water Quality Pond
■ Treated Water Line from Upper Clearwell to Site Property Boundary
■ Site Cleanup of Debris and Tires (This task will be in a separate Bid Package)
■ Prepare Revised Site Plan,Yard Piping Plan and Plant Configuration to
Accommodate Existing Cave
■ Prepare Revised Site Plan,Water Detention Pond, Site Grading and Drainage Plan
to Accommodate Environmentally Sensitive Canyon
■ Prepare Revised Site Plan,Water Detention Ponds, and Site Grading Plan to
Accommodate Off-Site Runoff and the Additional 2 Acre Rudd Tract.
■ Modify Existing Detention Pond and Storm Drainage System Serving the Hur
Industrial Park.
1) Engineer shall provide topographic survey of the required area of the regional water
treatment plant site,upper clearwell site and interconnecting pipeline route. The topographic
survey will locate all physical features on the site including trees larger than 6-inches in
diameter. The survey will be performed to allow development of one foot contours to be
used during the design of the facilities and appurtenances. Survey will be on State Plane
Surface Coordinates with City of Cedar Park scale factor and elevation system
(subcontracted service).
Engineer shall coordinate with surveyor so that design requirements are communicated and
that issues encountered during the field surveys are addressed.
2) Engineer shall provide soil borings at the water treatment plant site and the upper clearwell
site and foundation recommendations for the facilities and appurtenances (subcontracted
service).
Engineer shall coordinate with geotechnical engineer so that design requirements are
communicated and that issues encountered during the geotechnical field work are addressed.
The Engineer shall work with the geotechnical engineer and investigate foundation
alternatives that provide the most economical system for the Owners.
3) Engineer shall provide a geophysical assessment of the water treatment plant site to
determine if sensitive geologic features (e.g. karst features and old quarries) exist in the
project area. Results from the geophysical assessment will be used in conjunction with the
environmental assessments to identify potential endangered species habitat (subcontracted
service).
Engineer shall coordinate with geophysical scientists so that design requirements are
communicated and that issues encountered during the geophysical assessment are addressed.
4) Prepare for incorporation in the Contract Documents final Drawings showing the scope,
extent and character of the work to be performed and fiunished by Contractor and
Specifications (which will be prepared, where appropriate, in conformance with the sixteen
division format of the Construction Specifications Institute).
5) Provide technical criteria, written descriptions and design data for use in filing applications
for permits with or obtaining approvals of such governmental authorities as have jurisdiction
to review or approve the final design of the Project, and assist Owners in consultations with
appropriate authorities.
6) Advise Owners of any adjustments to the opinion of probable Construction Cost and any
adjustments to Total Project Costs known to Engineer as a result of change in scope, extent
or character or design requirements of the Project.
7) After consulting with the Owners concerning Owners' desired format,prepare for review and
approval by Owners, its legal counsel and other advisors, contract agreement forms, general
conditions and supplementary conditions, and (where appropriate) bid forms, invitations to
bid and instruction to bidders, and assist in the preparation of other related documents.
Engineer shall modify documents in accordance with the recommendations of Owners.
S) Furnish eight full-size copies of the above documents, Drawings and Specifications to the
Owners for each review. Engineer shall conduct a Drawing and Specification review
meeting with the Owners at 60% complete, 90% complete and 100% complete. Furnish an
updated proj ect cost estimate at each review meeting.
9) Engineer's services under the Design Phase will be considered complete at the date when the
submittals have been accepted by Owners plus such additional time as may be considered
reasonable for obtaining approval of governmental authorities having jurisdiction to approve
the portions of the Project designed or specified by Engineer, if such approval is to be
obtained during the Design Phase.
BIDDING PHASE SERVICES
After acceptance by Owners of the Engineer's Drawings, Specifications and other Design Phase
documentation (including the most recent opinion of probable Construction Cost) and upon
written authorization from Owners to proceed, Engineer shall:
1) Assist Owners in advertising for and obtaining bids for the contract for construction,
materials, equipment and services; and, where applicable, maintain a record of prospective
bidders to whom Bidding Documents have been issued,attend pre-bid conference,if any,and
receive and process deposits for Bidding Documents. Engineer shall distribute Drawings and
Specifications from their office and keep a plan holders list.
2) Provide the Owners eight full-size copies of the bidding Drawings and Specifications.
Engineer will collect non-refundable deposits for Drawings and Specifications provided to
Bidders and will use the deposits to defray the reproduction cost to the Owners. Engineer will
provide copies of the Drawings and Specifications at no cost to plan rooms and other entities
that increase the interest in the Project.
3) Issue addenda as appropriate to clarify, correct or change the Bidding Documents.
4) Consult with Owners as to acceptability of subcontractors, suppliers and other persons and
entities proposed by Contractor for those portions of the work as to which such acceptability
is required by the Bidding Documents.
5) Attend and preside over a prebid meeting to present project to prospective bidders and
respond to questions raised by prospective bidders.
6) Attend the bid opening, prepare bid tabulation sheets and assist Owners in evaluating bids or
proposals and in assembling and awarding contracts for construction, materials, equipment
and services.
7) The Bidding Phase will terminate and the services to be performed or furnished thereunder
will be considered complete upon commencement of the Construction Phase or upon
cessation of negotiations with prospective Contractors.
Special Services
1) Coordinate with Owners and its subcontractors to assist with acquisition of the water
treatment plant site. Coordination shall be with the environmental, archaeological and
land acquisition subcontractors.
2) Coordinate with the Engineer for the Raw Water Pipeline and Raw Water Pump
Station for sizing of pumps, type of controls and location of raw water pipeline.
3) Develop electrical power monitoring standards for the water treatment plant and raw
water pump station projects.
4) Develop equipment monitoring and security standards for the water treatment plant
and raw water pump station projects.
5) Perform water sampling and analysis on Lake Travis waters and prepare benchscale
treatability analysis and kinetic testing for THM formation.
6) Perform a plant operations assessment and make recommendations to Owners
regarding operation of the new regional water treatment system.
7) Coordinate with the Owners' public communication sub on developing materials for
public meetings and participate in public meetings and workshops.
8) Develop Request for Qualifications to Pre-Qualify Construction Contractors for the
Regional Water Treatment Plant. Engineer will receive submittals, review, evaluate and
recommend to the Owners the Contractors that meet the Qualification Requirements.
Engineer will provide Owners with two copies of the submittals for their review and
attend three meetings with Owners to determine the final list of Qualified Bidders.
9) Prepare Alternative Phasing and Plant Layouts to Develop a Cost Analysis of the
Recommended Regional Water Treatment Plant versus the Water Treatment Plant
Described in the PER
10)Perform Value Engineering of Recommended Regional Water Treatment Plant to
Identify Potential Cost Savings for Owners.
11)Accelerate the Design Schedule from an April to January schedule to a June to January
Schedule as a Result of Delays in Authorizing the Design Contract and Providing a
Notice to Proceed with the Water Treatment Plant as Detailed and Recommended in
the Facility Plan.
12)Additional Services of Senior Level Staff to Complete the Design of the Regional Water
Treatment Plant within the Required Schedule.
ADDENDUM TO EXHIBIT D
Work Schedule
The changes to the Work Schedule for this project are as follows:
Notice to Proceed January 2, 2007
Phase 1 Preliminary Engineering Services
Preliminary Engineering Services March 28, 2007
Phase 2 Final Design Engineering Services
Design Phase Services —January 10, 2008
Bidding Phase Services Aril 24,2008
ADDENDUM TO EXHIBIT E
Fee Schedule
The changes to the Fee Schedule for this project are as follows:
Basic Services Special Services
Phase 1 Preliminary Engineering Services
Task 1—Kick-off Meeting/Project Management $139,183
Task 2—Water Treatment Process Economic and $327,665
Operational Analysis
Task 3—Finalize Plant Site $61,722
Task 4—Facility Plan $144,272
Task 5—SCADA Standards $30,270
Development/Integration
Phase 1 Total $703,112
Supplemental Agreement No. 1
Phase 2 Final Design Engineering Services
Design Phase Services(Water Treatment Plant) $2,285,500
Design Phase Services Raw Water Segment 4 $35,000
Bidding Phase Services $121,800
Surveying $50,000
Geotechnical $56,500
Geophysical Investigation $58,000
Environmental/Archaeological By Owner By Owner
Subtotal $2,442,300 $164,500
Phase 2 Total(Supplemental Agreement $2,606,800
No. 1)
Supplemental Agreement No.2
Coordinate with Owner and its Subs for $19,600
Site Acquisition
Coordinate with Raw Water Sub $14,280
Develop Electrical Power Monitoring $19,390
Standards
Develop Equipment Monitoring $19,190
Standards
Perform Water Sampling and Analysis, $63,370
Benchscale Studies and Kinetic Testing
Perform Plant Operations Evaluation $29,330
Re-work Site Plan and Plant Design to $8,770
Accommodate Cave
Re-work Site Plan and Plant Design to $5,420
Accommodate Can on
Plan and Prepare Separate Bid Package $38,310
to Remove and Dispose of Existing Debris
on Plant Site
Develop Pre-Bid RFQ to Pre Qualify $12,538