R-01-01-11-13B1 - 1/11/2001 RESOLUTION NO. R-01-01-11-13B1
WHEREAS, the Capital Area Planning Council has grant funds
available to cities for various law enforcement projects, and
WHEREAS, grant funds are available for the Victims Assistance
Program to partially fund two part-time Victims Assistance personnel,
and
WHEREAS, the City Council wishes to make application for a three-
year grant to provide financial assistance for the above-described
positions, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above-described grant .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended, and the Act .
RESOLVED this lith day of January;- '2,001 .
R `STLUKA, gR. , Mayor
AT ST: City of Round Rock, Texas
JO E LAND, City Secretary
K:\WPDOCS\RESOLUTI\R10111B1.WPD/sc
Victim Services
GRANT APPLICATION COVER SHEET
1. Legal name of organization applying. 9. Title of Project
City of Round Rock Round Rock Crime Victims Assistance
2. Division or unit within the applicant organization to administer the project. 10.Application for(check only one):
Round Rock Police Department Victims of Crime Act Fund(federal)CFDA-16.575
3. Official applicant organization mailing address. ❑ Violence Against Women Act Fund(federal)CFDA-16.588
D Prosecution
221 E. Main St. , Round Rock TX 78664 ❑ Law Enforcement
4. Choose up to five of the following that best describe the project: ❑ Victims Services
O Child abuse ❑ Law enforcement training 11.County where headquarters are based:
❑ Community policing ❑ Parole
❑ Community-based prevention O Probation
❑ Courts ❑ Prosecution Williamson County
❑ Crime prevention ❑ Sexual assault
O Diversion ❑ Stalking 12.Population of the county where the headquarters are based.
❑ Driving While Intoxicated ❑ Technology Improvement
❑ Family and domestic violence ❑ Training conferences
O Intervention (w/offenders) St Victims assistance
❑ Investigative 235,000
❑ Law enforcement
13.All cities and counties in the service area of the project and the
population of each.
5. Person CJD should contact to answer specific questions about the City of Round Rock, 57,690
application.
Name: Rick White
Title: Management Analyst
Address: 615 E. Palm Valley Blvd.
Round Rock, TX 78664-3227
14.Grant Start Date:
Telephone number: —(51.2) 1�4 07/01/01
(512) 218-3267 15.Is this an application for first-year funding?
Fax number: W Yes ❑No
e-mail address: rwhite@round—rock.tx.us
6. Agency's State Payee Identification Number: If"No",complete the following
Year of Funding for this application(check one):
746017485 (FEIN) ❑Year 2 ❑Year ❑Year ❑Year ❑Year
7. Is the applicant organization delinquent on any state or federal debt?
❑ Yes(It"Yes",attach an explanation.) id No
8. Requested Funds Amount Requested Current Grant#:
FY 2002 request 16.Date and city of application workshop attended:
$31,973 10/12/00, Austin
FY 2003 request 17.If a local application,COG to which application is submitted.
(if applicable) $31,973 Capital Area Planning Council
FY 2004 request 18.If project is statewide,on what date was a copy of the application
(if applicable) $31,973 submitted for TRACS Review? N/A
To the best of my knowledge,all information in this application is true and correct. FOR COG USE ONLY
The application has been duly authorized by the governing body of the applicant
and agrees to comply with all CJD rules,including the attached assurances,if Is this application shared with another COG?
awarded. Yes ❑ No ❑
oer Stluk
yped Name of 4thori a CPTN#; Regiori#:
(Signa u f orized Oficial: Priority#:
Date Signed: COG Application Identifier.
Issue Date: 8/2000 17
Round Rock Crime Victims Assistance
PROJECT SUMMARY
The Round Rock Police Department Victims Assistance Program is committed to protecting the
rights of and providing services to victims of violent crime as well as the immediate family in the
case of death investigations. The program's primary goal is to alleviate the psychological and
emotional trauma resulting from crime. The program provides support to crime victims and
victims of other serious incidents, ensuring that victims' and survivors' needs are balanced
against the needs and objectives of the criminal investigation.
The City of Round Rock has grown rapidly and is expected to continue to do so into the
foreseeable future. The concurrent, increasing demand for victim services is outstripping the
city's capacity to provide services to the victims of violent crime. Based on available population
forecasts, the Round Rock Police Department's Victims Assistance Program caseload will rise
from a forecasted 609 cases in fiscal 2000-01 to 755 cases by fiscal 2004-05.
The project would hire two part-time, Victims Assistance Providers to: improve the services
received by crime victims in Round Rock by increasing the quality and quantity of personal
contacts with victims, providing additional victims assistance training to police officers, and
increasing public awareness of the Victims Assistance Program.
The target population for this project is all such victims and survivors within the city limits of
Round Rock, Texas.
The project will allow the Victims Assistance Program to keep pace with the city's growth, train
police officers in victims assistance issues, and improve the quality of service that crime victims
receive from the Program.
City of Round Rock VOCA Application
Round Rock Crime Victims Assistance
PROBLEM STATEMENT
The City of Round Rock has grown rapidly and is expected to continue this rapid growth into the
foreseeable future. The concurrent, increasing demand for victim services is outstripping the
city's capacity to serve the victims of violent crime.
Supporting Data
VAC Statistics' Crime Statistics
On-Scene
Year Case- Presence Death Homicide Rape Rob- Aggravated Family
load Required Casesb bery Assault Violence
1995 NA NA NA 0 19 19 44 198
1996 NA NA NA 1 14 26 75 217
1997 408` 83` 27` 2 26 17 50 265
1998 438 89 19 1 15 19 78 234
1999 417 91 33 0 20 20 51 285
2000 580` 1494 49` NA NA NA NA NA
Sources:RRPD Victims Assistance Program(in-house data),Uniform Crime Reports for the City of Round Rock
Notes:
a VAC stands for Victims Assistance Coordinator.This program began in 1995,and regular data collection began in 1997.
b Death cases—such as traffic deaths,suicides,crime-related or other deaths—are included because they are among the most
time-intensive cases for Victims Assistance Coordinator to work.
Full-year value estimated using the average of a partial year(eight months for 1997,nine months for 2000)
d Full-year value estimated using the partial-year average less one standard deviation
City of Round Rock Growth in Multi-Year Increments'
Year Population Numerical Chane Percent Change
1997 45,773
1998 48,770
1999 52,040
2000 57,690 16,060 36.6%
2001 63,459
2002 67,267
2003 71,303
2004 74,868
2005 78,611 20,921 33.0%
Source:City of Round Rock Planning Department
Notes:
a These columns show the nominal and percent growth in City of Round Rock population,beginning with the 1995-2000
growth.Thus,Round Rock's population is expected to grow by 33 percent(20,921 residents)from 2000 to 2005.
City of Round Rock VOCA Application
GOAL STATEMENT
Improve the services received by crime victims in Round Rock by increasing the quality and
quantity of personal contacts with victims,providing additional victims assistance training to
police officers, and increasing public awareness of the Victims Assistance Program.
TARGET GROUP
The target population for this project is all victims of violent crime—as well as the immediate
family in the case of death investigations—within the city limits of Round Rock;Texas. The city
comprises an area of approximately 27 square miles. Based on the calendar 2000 estimate
presented above,the target population is expected to be approximately 609 persons in fiscal
2000-01 and will grow concurrent with City population projections to reach approximately 755
persons in fiscal 2004-05.
1999 Client Characteristics
Age Gender Ethnicity
Category No. Percent Category Percent Category No. Percent
Under 10 37 9.2% Male 35.3 % White 422 67.8 %
10 to 20 82 20.3 % Female 64.7% Black 40 9.5 %
20 to 30 109 27.0% Hispanic 90 21.3 %
30 to 40 57 25.1 % Asian 2 0.5 %
50 or Older 17 4.2% Other 4 1.0%
Source: in-house RRPD records.The numbers do not equal the 1999 statistics presented above due to under-reporting of some
characteristics.
PROJECT ACTIVITIES
Round Rock Police Victims Assistance Program proposes to hire two part-time Victims
Assistance Providers to enhance the Department's ability to provide the following services to the
victims of violent crime or people in crisis situation:
Service Explanation(If Necessary)
• Crisis Counseling
• Information/Referral in Person
• Follow-up Contact
• Justice Support/Advocacy Participate more actively on victim-oriented task forces and
committees.
• Emergency Financial Assistance
• Personal Advocacy
• Telephone Contact Information&Referral
• Assistance in Filing Compensation
Claims
• Explanation of Criminal Procedures Explain the criminal justice and court systems to victims.
• Hospital and Court Accompaniment Stay with victims at the hospital or court,providing support and
answering questions concerning hospital or court procedures.
• Childcare Provide childcare while a victim is interviewed by investigators or
is treated at the hospital.
City of Round Rock VOCA Application
Service Explanation(If Necessary)
• Officer training Training on death notifications and other victims issues such as
SIDS,strangulation,sexual assault,and family violence.
• Provide community training Train crisis center volunteers on domestic violence issues and what
is necessary from a police department's perspective.
• School counselor notification Establish a system wherein school counselors are notified when a
teen death occurs after school hours.
The Round Rock Police Department Victims Assistance Program is committed to protecting the
rights of and providing services to the victims and survivors of violent crime. Our primary goal
is to alleviate the psychological and emotional trauma resulting from crime. The program
provides support to crime victims and victims of other serious incidents, ensuring that victims'
and survivors' needs are balanced against the needs and objectives of the criminal investigation.
The program acts as a support system to victims by providing immediate crisis intervention;
serving as an information-and-referral source for the victims, survivors, and their families; and
assisting in filing Crime Victims Compensation Claims. Addressing these needs not only assists
victims but also facilitates the victims' and witnesses' willingness and ability to cooperate with
the Criminal Justice System in the investigation and prosecution of these crimes. The intent of
our intervention is to provide crisis intervention to people in need and reduce officer time on
scene.
PROJECT OBJECTIVES
Output Measures FY 99-00 Data Target Level
FY 00-01: 609
FY 01-02: 646
Number of Victims Served 554 Victims FY 02-03: 685
FY 03-04: 719
FY 04-05: 755*
Personal Contact with Crime or Crises Victim 32.3 Percent 40.0 Percent**
Follow-up Contacts with Crisis and Crime Victims 11.4 Percent 20.0 Percent**
Number of Officers Trained 0.0% 100%
* The annual increase in the number of crime/crisis victims is keyed to City of Round Rock population growth assumptions.
"This level of output is not expected until the project's second year,once personnel have been trained and have necessary
experience.
City of Round Rock VOCA Application
BUDGET
BUDGET SUMMARY
Category CJD Grantee In-Kind Total
Personnel $29,454 $0 $0 $29,454
Professional and Contractual $0 $0 $0 $0
Travel and Training $750 $0 $1,000 $1,750
Equipment $1,065 $0 $1,435 $2,500
Supplies $704 $0 $5,558 $6,262
Total Direct Charges $31,973 $0 $7,993 $39,966
Indirect Charges $0 $0 $0 $0
TOTAL $31,973 $0 $7,993 $39,966
PERSONNEL
Total—$29,454
Salaries, $27,000
Part-time victims assistance provider $27,000 per year X 50%= $13,500
Part-time victims assistance provider $27,000 per year X 50% = $13,500
This one full-time equivalent will provide the following services: crisis counseling,
information/referral in person, follow-up contact,justice support/advocacy, personal advocacy,
telephone contact information & referral, assistance in filing compensation claims, explanation
of criminal procedures, hospital and court accompaniment. In addition, this one FTE will free the
Victims Assistance Coordinator to pursue other activities outlined in the Project Activities
section.
Fringe Benefits, $2,454
Fringe benefits for part-time workers based on $27,000 in salaries.
PROFESSIONAL AND CONTRACTUAL SERVICES
Total—$0
Research Contract, $0
Computer System Contract, $0
City of Round Rock VOCA Application
TRAVEL AND TRAINING
Total—$1,750
Local mileage, $1,000
Costs will provide up to 3,448 miles of local travel at a rate of 29 cents per mile, for the purpose
of visits with crime victims, transport and travel for court appearances, hospital visitations, and
the like.
In-State Travel and Training Costs, $750
Costs will be used to send project staff to training conferences within Texas that will teach skills
related to victims services. Costs will be expended using the City of Round Rock's travel policy,
which allows for reimbursement of meals via per diem or for actual reasonable costs, 29 cents
per mile for personal car, and the lowest rate possible for lodging (typically, the "government"
rate). Additional costs may include conference fees and tuition, hotel and parking fees, meals,
and other transportation.
Out-of-State Travel and Training Costs, $0
EQUIPMENT
Total—$2,500
Computer Equipment, $2,500
This amount will be used to purchase a desktop computer and the necessary Microsoft Windows
and Office software licenses for the part-time employees' use in the project.
Video Equipment, $0
SUPPLIES
Total—$6,262
Office Supplies, $396
Costs will include copy paper, envelopes, postage, writing pads, folders, binders, and other basic
consumable supplies used in the administrative functions of the project.
Furniture, $850
This amount will be used to purchase a desk and chair for the part-time employees to share.
Project Supplies, $0
Vehicle Operating Costs, $0
Costs for Space, $0
Communications Costs, $5,016
This amount will be used to purchase two handheld radios and two pagers (along with the pager
service) for the part-time employees.
City of Round Rock VOCA Application
Services and Other Costs, $0
INDIRECT COSTS
Total—$0
City of Round Rock VOCA Application
Victim Services
DESIGNATION OF GRANT OFFICIALS
LEGAL NAME OF AGENCY:
City of Round Rock
PROJECT TITLE: Round Rock Crime Victims Assistance
❑ Mr.
UK Ms.
Rita Turner
Project Director Name (Type or Print)
Victims Assistance Coordinator, City of Round Rock (Police Dept.)
Title and Agency
615 Palm Valley Blvd. Round Rock 78664
Official Agency Mailing Address City Zip
(512) 218-6663 (512) 218-3267
Daytime Telephone Number Fax Number
rturner@round—rock.tx.us
E-Mail Address
ax Mr.
❑ Ms.
David Kautz
Financial Officer Name (Type or Print)
Director of Finance City of Round Rock
Title and Agency
971 F Main St Rrntnrl Rock 7AF,E,l4
Official Agency Mailing Address City Zi
(512) 218-5430 (512) 218-5442
Daytime Telephone Number Fax Number
davidk@round—rock.tx.us
E-Mail Address
a Mr.
❑ Ms.
Robert Stluka
Authorized Official Name (Type or Print)
Mayor, City of Round Rock
Title and Agency
221 E. Main St. Round Rock 78664
Official Agency Mailing Address City Zip
(512) 218-5407 (512) 218-7097
Daytime Telephone Number Fax Number
mayor@round-rock.tx.us
E-Mail Address
21
Victim Services
COMPREHENSIVE CERTIFICATION
This certification is a material representation of fact upon which reliance was placed with the agency determined to award the
grant. If it is later determined that the grantee knowingly rendered an erroneous certification,the agency,in addition to any other
remedies available to the federal government,may take available action.
If this application is for federal funds in excess of$100,000,1 certify to the best of my knowledge and belief:
1. no federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer
or employee of any agency,a member ofCongress,an officer or employee of Congress,or an employee ofa member of Congress
in connection with the awarding ofany federal contract,the making ofany federal grant,the making ofany federal loan,the entering
into ofany cooperative agreement,and the extension,continuation,renewal,amendment,or modification ofany federal contract,
grant,loan,or cooperative agreement;
2. ifanynon-federalfunds have been paid orwill be paid to any person for influencing or attempting to influence an officer or employee
ofany agency,a member of Congress,an officer or employee of Congress,or an employee ofa member of Congress in connection
with this federal contract,grant,loan,or cooperative agreement,the undersigned shall check here and contact CJD oryour
local council ofgovernments for the"Disclosure Form to Report Lobbying,";and
3. the undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all
tiers and that all sub-recipients shall certify accordingly.
If this application is for federal funds,I certify that to the best of my knowledge and belief.
1. The applicant certifies that it will provide a drug-free workplace by:
A Publishing a statement notifying employees that the unlawful manufacture,distribution,dispensing,possession,or use of
a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition.
B. Establishing a drug-free awareness program to inform employees about:
1. the dangers of drug abuse in the workplace;
2. the applicant's policy of maintaining a drug-free workplace;
3. any available drug counseling,rehabilitation,and employee assistance programs;and
4. the penalties that may be imposed upon employees for drug abuse violations.
C. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the
statement required by paragraph(A).
D. Notifying the employee in the statement required by paragraph(A)that,as a condition of employment under the grant,
the employee will:
1. abide by the terms of the statement,and
2. notify the employer of any criminal drug statute conviction for a violation occurring in the workplace not later than
five days after such conviction.
E. Notifying the agency within ten days after receiving notice under subparagraph(D)(2)from an employee or otherwise
receiving actual notice of such conviction.
F. Taking one of the following actions with respect to any employee who is so convicted:
1. taking appropriate personnel action against such an employee,up to and including termination;or
2. requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for
such purposes by a federal,state,or local health,law enforcement,or other appropriate agency.
G. Making a good faith effort to continue to maintain a drug-free workplace through the implementation of paragraphs(A),
(B),(C),(D),(E),and(F).
Continued...
25
Victim Service
Please read carefully; initial in appropriate spaces.
AUDIT CERTIFICATION
Federal
th application is for federal funds,I certify(initial the appropriate choice):
I he applicant agency currently expends combined federal funding of$300,000 or more and,therefore,is
required to submit an annual single audit by an independent auditor made in accordance with the Single Audit Act
Amendments of 1996 and OMB Circular A-133.
The applicant agency currently expends combined federal funding of less than$300,000 and therefore is exempt
from the Single Audit Act and cannot charge audit costs to a CJD grant.I understand,however,that CJD may require a
limited scope audit as defined in OMB Circular A-133.
State(State Planning Fund(42 1)and Crime Stoppers ONLY)
If this application is for state funds;I certify(initial the ap ropriate choice):
I he applicant agency currently expends combined state funding of$300,000 or more and,therefore is required
to submit an annual single audit by an independent auditor made in accordance with the Uniform Grant Management
Standards(UGMS).
The applicant agency currently expends combined state funding of less than$300,000 and therefore is exempt
from the Singe Audit Act and cannot charge audit costs to a CJD grant.I understand,however,that CJD may require a
limited scope audit as defined in OMB Circular A-133,adopted by reference in Texas Administrative Code section 3.19
(see also UGMS State Single Audit).
EQUAL OPPORTUNITY PLAN (EEOP) CERTIFICATION
Definitions:
■ Type I Entity
Educational/medical/non-profit institution/Native American Tribe—certification required (initial below); EEOP NOT
required;
■ TvDe II Enti
All-other recipients receiving more than $25,000, but not more than $500,000 -certification required (initial below);
organizations must maintain EEOP on file for possible audit if the organization has more than 50 employees;and
■ Type III Entity
For-profit entities and state and local governments receiving$500,000 or more—certification required(initial below);the
organization must submit an EEOP to Office for Civil Rights(OCR)for approval.
ff your organization is a Type I.Il.or III entity.Ilease initial one of the following
I certify this organization is a Type I Entity. This entity will comply with the prohibitions against discrimination in any
program or activity(28 CFR§42.203),is not required to maintain an Equal Employment Opportunity Plan,but will comply with
equal employment opportunity program guidelines of the Department of Health and Human Services(28 CFR 42.302).
I certify this organization is a Type II Entity that employs less than 50 people.This entity will comply with the prohibitions
against discrimination in any program or activity(28 CFR§ 42.203), but is not required to maintain an Equal Employment
Opportfrnity Plan(28 CFR 42.301 et sey).
I certify this organization is a Type II Entity that employs 50 or more people. This entity will comply with the prohibitions
against discrimination in any program or activity(28 CFR§42.203),and has formulated an equal employment opportunity program
(28 CFR 42.301 et seq),that is on file in the office of
I certify this organization is a Type III Entity.This entity will comply with the prohibitions against discrimination in any
program or activity(28 CFR§42.203),and has formulated an equal employment opportunity program(28 CFR 42.301 etseq),that
will be submitted to the Office for Civil Rights,Office of Justice Programs,Department of Justice,for approval upon award of a grant.
DEBARMENT CERTIFICATION
Wthis 7lication is for federal funds in excess of$25,000,I certify that(initial the appropriate choice).
Y,submission of this proposal,that neither the applicant agency nor its principars are presently debarred,suspended,
proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any federal
department or agency.If I am unable to certify:
I certify the ab a statement and have attached an explanation to this application.
Q�/
Signature of Au zed Official Date
City of Round Rock
Applicant Organization
/ / /
Document effective date: 07 /01 01 06 30 04
(can be up to three years) FROM TO
2;
Vclim Services
Please read carefully; initial iii: appropriate spaces.
AUDIT CERTIFICATION
Federal
If this application is for federal funds,I certify(initial the appropriate choice):
The applicant agency currently expends combined federal funding of$300,000 or more and,therefore,is
required to submit an annual single audit by an independent auditor made in accordance with the Single Audit Act
Amendments of 1996 and OMB Circular A-133.
The applicant agency currently expends combined federal funding of less than$300,000 and therefore is exempt
frm thoe Single Audit Act and cannot charge audit costs to a CJD grant.I understand,however,that CJD may require a
limited scope audit as defined in OMB Circular A-133.
State(State Planning Fund(421)and Crime Stoppers ONLY
If this application is for statefunds,I certify(initial the appropriate choice):
I
applicant agency currently expends combinedd state funding of$300,000 or more and,therefore is required
to submit an annual single audit by an independent auditor made in accordance with the Uniform Grant Management
Standards(UGMS).
The applicant agency currently expends combined state funding of less than$300,000 and therefore is exempt
From the Single Audit Act and cannot charge audit costs to a CJD grant.I understand,however,that CJD may require a
limited scope audit as defined in OMB Circular A-133,adopted by reference in Texas Administrative Code section 3.19
(see also UGMS State Single Audit).
EQUAL OPPORTUNITY PLAN (EEOP) CERTIFICATION
Definitions:
■ Type I Entity
Fducational/medical/non-profit institution/Native American Tribe—certification required (initial below); EEOP NOT
required;
■ T e II Entity
other recipients receiving more than $25,000, but not more than $500,000—certification required (initial below);
organizations must maintain EEOP on file for possible audit if the organization has more than 50 employees;and
■ Tyne III Entity
For-profit entities and state and local governments receiving$500,000 or more—certification required(initial below);the
organization must submit an EEOP to Office for Civil Rights(OCR)for approval.
Iftiur organization is a Tjpe III or III emit please initial one ofthe fozlowing:
I certify this organization is a Type I Entity. This entity will comply with the prohibitions against discrimination in any
program or activity(28 CFR§42.203),is not required to maintain an Equal Employment Opportunity Plan,but will comply with
equal employment opportunity program guidelines of the Department of Health and Human Services(28 CFR 42.302).
,.AwI certify this organization is a Type II Entity that employs less than 50 people.This entity will comply with the prohibitions
against discrimination in any program or activity (28 CFR§ 42.203), but is not required to maintain an Equal Employment
Opportunity Plan(28 CFR 42.301 et seq).
I certify this organization is a Type II Entity that employs 50 or more people. This entity will comply with the prohibitions
against discrimination in any program or activity(28 CFR§42.203),and has formulated an equal employment opportunity program
(28 CFR 42.301 et seq),that is on file in the office of
I certify this organization is a Type III Entity.This entity will comply with the prohibitions against discrimination in any
program or activity(28 CFR§42.203),and has formulated an equal employment opportunity program(28 CFR 42.301 et seq),that
will be submitted to the Office for Civil Rights,Office of Justice Programs,Department of Justice,for approval upon award of a grant.
DEBARMENT CERTIFICATION
If this a lication is for federal funds in excess of$25,000,I certify that(initial the appropriate choice):
y submission of this proposal,that neither the applicant agency nor its principals are presently debarred,suspended,
proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any federal
department or agency.If I am unable to certify:
I am un ertify t e above statement and have attached an explanation to this application.
ignat re of Authors d Official Date
City of Round Rock
Applicant Organization
Document effective date: 0_/Q],_/ 01 06 30 3
(can be up to three ears) FROM TO
27
Victim Services
CERTIFIED ASSURANCES
Applicants must complete this form before they will receive state and/or federal funds.Recipients of state and/or federal funds must fully understand and
comply with these requirements.Failure to comply may result in the withholding of funds,termination of the award,or other sanctions.
FEDERAL ASSURANCES
The applicant bereby assures and certifies compliance with all federal statutes,regulations,policies,guidelines and requirements,including OMB Circulars No.
A-21, A-110,A-122,A-128,A-87,' Office of Justice Programs(OJP)Financial Regulations;Education Department General Administrative Regulations
(EDGAR);E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements—28 CFR,Part 66, Common Rule,thatgovern
the application,acceptance and use of Federal funds for this project.Also,the Applicant assures and certifies that:
1. LEGAL AUTHORITY—It possesses legal authority to apply for the grant;that a resolution,motion or similar action has been duly adopted or
passed as an official act of the applicant's governing body,authorizing the filing of the application,including all under-standings and assurances
contained therein,and directing and authorizing the person identified as the official representative of the applicant to act in connection with the
application and to provide such additional information as may be required.
2. DISPLACED PERSONS—It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions
(42 USC§§4601-4655)which provides for fair and equitable treatment of persons displaced as a result of Federal and Federally-assisted programs.
3. POLITICAL ACTIVITY—It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit
of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants.(5 USC§1501,et seq.)
4. FAIR LABOR STANDARDS ACT— It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards
Act(29 USC§§201 -219)if applicable.
5. CONFLICT OF INTEREST—It will establish safeguards to prohibit employees from using their positions for a purpose that is,or gives the
appearance of being motivated by a desire for private gain for themselves or others,particularly those with whom they have family,business,or other
ties.
6. EXAMINATION OF RECORDS—It will give the sponsoring agency or the Comptroller General,through any authorized representative,access
to and the right to examine all records,books,papers,or documents related to the grant.
7. COMPLIANCE WITH REQUIREMENTS—It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law,program requirements,and other administrative requirements.
8. EPA VIOLATING FACILITIES — It will ensure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed in the Environmental Protection Agency's(EPAs)list of Violating Facilities,and that it will notify the
Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used
in the project is under consideration for listing by the EPA.
9. FLOOD INSURANCE—It will comply with the flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act
(Ch.50 USC§4001). This section requires,on and after March 2, 1975,the purchase of flood insurance in communities where such insurance
is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that had been
identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards.The phrase"Federal
financial assistance"includes any form of loan,grant,guaranty,insurance payment,rebate,subsidy,disaster assistance loan or grant,or any other form
of direct or indirect Federal assistance.
10. HISTORIC PRESERVATION—It will assist the federal grantor agency in its compliance with Section 106 of the National Historic Preservation
Act of 1966,as amended 06 USC§470),Executive Order 11593,and the Archeological and Historical Preservation Act of 1966,(16 USC§
569a-1,et seq.)by(a)consulting with the State Historic Preservation Officer(SHPO)on the conduct of investigations,as necessary,to identify
properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects(see 36 CFR Part 800.8)by
the activity,and notifying the Federal grantor agency of the existence of any such properties,and by(b)complying with all requirements established
by the Federal grantor agency to avoid or mitigate adverse effects upon such properties.
11. COMPLIANCE WITH LAWS AND GUIDES—It will comply,and assure the compliance of all its subgrantees and contractors,with the
applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended,the Juvenile Justice and Delinquency
Prevention Act,or the Victims of Crime Act,as appropriate;the provisions of the current edition of the Office of Justice Programs Financial and
Administrative Guide for Grants,M7100.1;and all other applicable Federal laws,orders,circulars,or regulations.
12. COMPLIANCE WITH CODE OF FEDERAL REGULATIONS—It will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including Part 18,Administrative Review Procedure;Part 20,Criminal Justice Information Systems;Part 22,Confidenti-
ality of Identifiable Research and Statistical Information; Part 23,Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental
Review of Department of Justice Programs and Activities;Part 42,Nondiscrimination/Equal Employment Opportunity Policies and Procedures;
Part 61,Procedures for Implementing the National Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;
and Federal laws or regulations applicable to Federal Assistance Programs.
13. NONDISCRIMINATION —
A. It will comply,and all its contractors will comply,with the nondiscrimination requirements of the Omnibus Crime Control and Safe
Streets Act of 1968,as amended,(42 USC§3789(d)),or Victims of Crime Act(as appropriate);Title VI of the Civil Rights Act of 1964,
as amended;Section 504 of the Rehabilitation Act of 1973,as amended;Subtitle A,Title II of the Americans With Disabilities Act(ADA)
(1990);Title IX of the Education Amendments of 1972;the Age Discrimination Act of 1975;Department of Justice Non-Discrimina-
tion Regulations,28 CFR Part 42,Subparts C,D,E,and G;and Department of justice regulations on disability discrimination,28 CFR
Part 35 and Part 39.
Continuld... 29
Victim Services
B. In the event a federal or state court or federal or state administrative agency makes a finding of discrimination after a due process hearing
on the grounds of race,color,religion,national origin,sex,or disability against a recipient of funds,the recipient will forward a copy of
the finding to the Office for Civil Rights,Office of Justice Programs.
C. It will provide an Equal Employment Opportunity Program(ESOP)if required to maintain one,where the application is for$500,000
or more.
14. COASTAL BARRIERS—It will comply with the provisions of the Coastal Barrier Resources Act(16 USC 4 3501,et seq.)which prohibits the
expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.
15. SUPPLANTING PROHIBITION—It will use funds to supplement existing funds for program activities and may not replace(supplant)non-
Federal funds that have been appropriated for the same purpose. The Applicant understands that potential supplanting will be the subject of
monitoring and audit.Violations can result in a range of penalties, including suspension of future funds under this Program, suspension or
debarment from Federal grants,recoupment of monies provided under this grant,and civil and/or criminal penalties.
STATE ASSURANCES
The applicant hereby assures and certifies com pliance with all state statutes,regulations,policies,guidelines,and requirements including the Title 1,Chapter
3,of the Texas Administrative Code,and the Uniform Grant Management Standards(UGMS),as they relate to the application,acceptance and use of funds
for this project. Also,the applicant assures and certifies that:
1. LEGAL AUTHORITY—It possesses legal authority in the State ofTexas to apply for the grant;that a resolution,motion or similar action has been
duly adopted or passed as an official act of the applicant's governing body,authorizing the filing of the application,including all understandings and
assurances contained therein,and directing and authorizing the person identified as the official representative of the applicant to act in connection with
the application and to provide such additional information as may be required.
2. CONFLICT OF INTEREST—It will establish safeguards to prohibit employees from using their positions for a purpose that is or give the
appearance of being motivated by a desire for private gain for themselves or others,particularly those with whom they have family,business,or other
ties.
3. NONDISCRIMINATION—It will comply with all State and Federal statutes relating to nondiscrimination.
4. TAXES—It will comply with all State and Federal tax laws and are solely responsible for filing all required State and Federal tax forms.
5. GRANT ADMINISTRATION—It will maintain an appropriate grant administration system to ensure that all terms,conditions and specifica-
tions of the grant,including these standard assurances,are met.
6. EXAMINATION OF RECORDS—It will give the sponsoring agency or the Office of the Governor,through any authorized representative,access
to and the right to examine all records,books,papers,or documents related to the grant.
7. PUBLIC INFORMATION—It will ensure that all information collected,assembled or maintained by the applicant relative to a project will be
available to the public during normal business hours in compliance with Texas Government Code, Chapter 552, unless otherwise expressly
prohibited by law.
8. CHILD SUPPORT PAYMENTS'—It will comply with Section 231.006,Texas Family Code,which prohibits payments to a person who is in
arrears on child support payments.
9. SUSPECTED CHILD ABUSE—it will comply with the Texas Family Code,Section 261.101 which requires reporting of all suspected cases of
child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services.Grantees shall also ensure
that all program personnel are properly trained and aware of this requirement.
10. RELATIVES—It will comply with Texas Government Code,Chapter 573,by ensuring that no officer,employee,or member of the applicant's
governing body or of the applicant's contractor shall vote or confirm the employment of any person related within the second degree of affinity or the
third degree of consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person.
This prohibition shall not prohibit the employment of a person who shall have been continuously employed for a period of two years,or such other
period stipulated by local law,prior to the election or appointment of the officer,employee,or governing body member related to such person to the
prohibited degree.
11. OPEN MEETINGS—If the applicant is a governmental entity,It will comply with Texas Government Code,Chapter 551,which requires all
regular,special or called meeting of governmental bodies to be open to the public,except as otherwise provided by law or specifically permitted in the
Texas Constitution.
12. HEALTH HUMAN SERVICES PUBLIC SAFETY OR LAW ENFORCEMENT AGENCY—If the applicant is health and human services
agency or public safety or law enforcement agency,it will not contract with or issue a license,certificate or permit to the owner,operator or administrator
of a facility if the license,permit or certificate has been revoked by another health and human services agency or public safety or law enforcement agency.
13. LAW ENFORCEMENT AGENCY—If the applicant is a law enforcement agency regulated by Texas Government Code,Chapter 415,it will
comply with all rules adopted by the Texas Commission on Law Enforcement Officer Standards and Education pursuant ro Texas Government Code,
Chapter 415, or it must provide the Criminal Justice Division with a certification from the Texas Commission on Law Enforcement Officer
Standards and Education that the agency is in the process of achieving compliance with such rules.
X _�it1�sL�34�k---------------------------- --- a Fle liss�rs t as ee
Applicant's Organization Project Titl
Robert Stluka, Mayor
----- — -- -----------
--------------------------------------
Printed Name and Title of Authorized Official Signamr Authorized O ,tial Date
Document effective date: _07/-01/01— 06 /30 03__
(can be up to three years) FROM TO 31
Victim Services
CIVIL RIGHTS LIAISON CERTIFICATION
Instructions•
All applicants for Victims of Crime Act (VOCA) grants must name a civil rights contact person.
As required by federal guidelines governing the Crime Victims Assistance Program under the Victims of Crime
Act of 1984, the following person is named as the civil rights contact person who has lead responsibility for
insuring that all applicable civil rights requirements are met and who shall act as liaison in civil rights matters
with the Criminal Justice Division and with the Office of Justice Programs (U.S. Department of Justice).
Teresa Bledsoe
Name, typed or printed
Human Resources Director
Position or Title
221 E. Main Street, Round Rock, TX 78664
Mailing Address
(512) 218-5490
Telephone Number
33
Estimates of Three-Year Cost to the City of the Proposed
VOCA Grant
Year One
Category CJD I Direct I In-Kind I Total
Personnel $29,454 $0 $0 $29,454
Volunteer $0 $0 $0 $0
Professional and Contractual $0 $0 $0 $0
Travel and Training $750 $0 $0 $750
Equipment $1,065 $0 $2,000 $3,065
Supplies $704 $0 $5,993 $6,697
TOTAL $31,973 $0 $7,993 $39,966
Explanation: First Year's match will be covered by equipment and supplies.
No direct City contribution will be required.
Required City Match (20%)is TOTAL x .20 = $7,993
Year Two
Category CJD I Direct I In-Kind Total
Personnel $30,927 $0 $0 $30,927
Volunteer $0 $0 $7,993 $7,993
Professional and Contractual $0 $0 $0 $0
Travel and Training $0 $0 $0 $0
Equipment $546 $0 $0 $546
Supplies $500 $0 $0 $500
TOTAL $31,973 $0 $7,993 $39,966
Explanation: Second Year's match will be covered by Volunteer Hours.
No direct City contribution will be required.
Required City Match (20%) is TOTAL x .20 = $7,993
Year Three
Category CJD Direct I In-Kind Total
Personnel $31,973 $500 $0 $32,473
Volunteer $0 $0 $7,493 $7,493
Professional and Contractual $0 $0 $0 $0
Travel and Training $0 $0 $0 $0
Equipment $0 $0 $0 $0
Supplies $0 $0 $0 $0
TOTAL $31,973 $500 $7,493 $39,966
Required City Match (20%) is TOTAL x .20 = $7,993
Explanation: Third Year's match will be covered by Volunteer Hours.
$500 in Direct City contribution will be required.
DATE: January 3, 2001
SUBJECT: City Council Meeting—January 11, 2001
ITEM: 13.B.1. Consider a resolution authorizing the Mayor to execute a grant
application with the Capital Area Planning Council for financial
assistance to hire and equip two parttime Victim's Assistance
personnel. This three-year grant would seek$31,973.00 in first-year
funding from the state for two positions beginning in July. The grant
requires a$7,993.00 match by the City.
Resource: Paul Conner, Chief of Police/Rick White
History: The Police Department's Victims Assistance Program acts as support system to
crime and family crisis victims by providing immediate crisis intervention;
serving as an information and referral source for the victims, survivors, and their
families; and assisting in filing Crime Victims Compensation Claims. Addressing
these needs not only assist victims but also facilitates the victims' and witnesses'
willingness and ability to cooperate with the criminal justice system in the
investigation and prosecution of these crimes. The program's caseload has risen
42 percent since calendar 1997, and its caseload is expected to continue to grow
rapidly as the City population grows. This three-year grant would seek $31,973 in
first-year funding for two part-time Victims Assistance personnel beginning in
July. The grant requires a 20 percent ($7,993)match by the City. In the first year
of the grant, the match will be covered by in-kind equipment and supplies. In the
second and third year, the match is covered by in-kind volunteer hours. In
addition, the third year will require $500 in direct spending by the City on
salaries. If grant funding is not renewed after three years, the grant-funded
positions will be eliminated.
Funding:
Cost: The cost to City is $500 in direct, general fund match in Year 3 of the grant.
Source of funds: General Fund
Outside Resources: N/A
Impact/Benefit: The project seeks to improve the services received by crime victims in Round
Rock by increasing the quality and quantity of personal contracts with victims,
providing additional victims assistance training to Police Officers, and
increasing public awareness of the Victims Assistance Program.
Public Comment: None
Sponsor: None