G-07-09-27-14A4 - 9/27/2007 ORDINANCE NO. - q_-_k7- )ya q
AN ORDINANCE ADOPTING THE HOTEL OCCUPANCY TAX
BUDGET OF THE CITY OF ROUND ROCK, TEXAS FOR FISCAL
YEAR 2007-2008.
WHEREAS, the City of Round Rock collects a seven (7) percent
hotel occupancy tax on hotel rooms, and
WHEREAS, V.T.C.A. , Tax Code Section 351 . 101 (a)
states, "Revenue from the municipal hotel occupancy tax may be used
only to promote tourism and the convention and hotel industry, " and
Section 351. 101 (b) states, "Revenue derived from the tax authorized
by this chapter shall be expended in a manner directly enhancing
and promoting tourism and the convention and hotel industry, " and
WHEREAS, the Tourism Commission for the City of Round Rock
(the "Commission" ) has provided the City with a copy of its
recommendations for funding for certain events, arts, and historic
preservation, and
WHEREAS, in developing the 2007-2008 Hotel Occupancy Tax
Budget, the City Council has taken into consideration City-sponsored
items which promote tourism, as well the Commission' s
recommendations, and
WHEREAS, a proposed 2007-2008 budget for Hotel Occupancy Tax
funds is attached as Exhibit "A" which provides for expenditure of
the funds in a manner that complies with statutory requirements and
Section 1. 1809 of the City Code (1995 Edition) , Now Therefore
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROUND
ROCK, TEXAS:
0:\wdox\ORDINANC\070913A4.WPD/rmc
That the attached 2007-2008 Hotel Occupancy Tax Budget is
hereby approved and the disbursements shown thereon are hereby
authorized.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Ordinance was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Ordinance and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
READ and APPROVED on first reading this the
day of �fn ) _ ;f 2007 .
READ, APPROVED and ADOPTED on second reading this the
day of J , 2007 .
L, Mayor
City of Round Rock, Texas
TEST:
CHRISTINE R. MARTINEZ, City Secre&ry
2
EXHIBIT
a
s
"All
City of Round Rock
Hotel Occupancy Tax Fund #710
2007- 2008 Budget
2005=2006 20016-2007 2007-2008
Actual Adopted Proposed
DESCRIPTION OF ITEM Budget" Budget
Revenues
Hotel-Motel Occupancy Tax $ 2,268,620 $ 2,200,000 $ 2,600,000
Interest Income 113,081 50,000 80,000
Miscellaneous Revenue 16,617 - -
Transfer from Convention Ctr. Rev. Fund (Net) 20,998 - -
Total Revenues 2,419,316 2,250,000 2,680,000
Expenditures
Event&Tourism Funding
Festivals & Events Advertising 2,500 15,500 21,500
Arts Support 19,000 22,000 26,000
Tourism Support 64,000 20,000 21,500
Museum Support 8,000 8,000 -
Total Event& Tourism Funding 93,500 65,500 69,000
Convention & Visitors Bureau
Personnel 244,497 272,191 274,880
Contractual Services 175,228 222,719 249,212
Materials & Supplies 15,207 18,590 18,840
Other Services& Charges 70,033 151,500 186,500
Capital Outlay 4,912 4,000 8,500
Total Convention &Visitors Bureau 509,877 669,000 737,932
Total Operating Expenditures 603$ 77 734,500 806,932
Capital Projects
Transfer to Capital Projects Fund 200,000 490,500 500,000
Total Transfer to Capital Projects 200,000 490,500 500,000
Convention Center
Property Insurance 40,628 40,000 40,000
Contingency and Trustee Fees 15,595 45,000 45,000
Transfer to Reserve Fund at Trustee Bank - 5,000 -
Transfer to Debt Svc. Fund at Trustee Bank 541,490 760,000 715,000
Transfer Capital Repair at Trustee Bank - 75,000 75,000
Transfer to Capital Improvement Fund 100,000 100,000 100,000
Total Convention Center 697,713 1,025,000 975,000
Total Expenditures $ 1,501,090 $ 2,250,000 $ 2,281,932
Estimated Fund Balance 10/01/07 $3,566,831
Operating Reserves* (1,300,000)
Estimated Unreserved Fund Balance 9/30/08 $2,664,899
*Operating Reserves are established in accordance with operating reserve policies.
City of Round Rock
Hotel Occupancy Tax Fund # 710
Fund Balance Analysis
Estimated Fund Balance 10/01/07 $ 3,566,831
Less Operating Reserves (*1) (1,300,000)
Estimated Revenue (FY 2007-2008) 2,680,000
Total Funds Available 4,946,831
Requested Expenditures (2,281,932)
Estimated Unreserved Fund Balance 9/30/08 $ 2,664,899
* 1 - Operating Reserves are established in accordance with operating reserve policies.
DATE: September 20, 2007
SUBJECT: City Council Meeting - September 27, 2007
ITEM: *14A4. Consider an ordinance adopting the 2007-2008 Hotel/Motel
Occupancy Tax Budget. (Second Reading)
Department: Finance
Staff Person: Cheryl Delaney, Assistant Finance Director
Justification:
The Hotel/Motel Budget includes operating expenditures associated with the Convention &
Visitors Bureau, special event funding and debt service for Dell Diamond/United Heritage
Convention Center Complex.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information:
The Hotel/Motel Fund is used to collect for the levy and use of the hotel-motel bed tax.
Proceeds from this tax are to be used toward the promotion of tourism and the convention and
hotel industry in the City.
Public Comment: N/A