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CM-2015-713 - 3/13/2015City of Round Rock Re qse ROIX Agenda Item Summary Agenda Number: Title: Consider executing Supplemental Contract No. 1 with Baker-Aicklen & Associates, Inc. for the Heritage Trail - West Project. Type: City Manager Item Governing Body: City Manager Approval Agenda Date: 3/13/2015 Dept Director: Rick Atkins, Director Cost: $31,725.00 Indexes: Attachments: LAF - SC#1 w-Baker-Aicklen Associates - Heritage Trail.pdf, Back-up-Baker-Aicklen Associates - Hentage Trail.pdf Department: Parks and Recreation Department Text of Legislative File CM -2015-713 This Contract for Additional Engineering Services is for design and engineering services related to the Heritage Trail - West Project. In addition to the original scope of the project, the consultant shall provide plans, specs, OPCC to be included with the original project for the following additional program elements: replacement of existing trail, lighting, and site furnishings on north side of Brushy Creek between IH35 and Summit St., design of a shared use parking lot to connect Chisholm Trail Rd to Emmanuel Rd, conduct a metes and bounds survey and write property descriptions for 4 parcels, and provide a Historic Preservation Committee submission. The Heritage Trail - West Project limits are from just west of the Bathing Beach Park to the Mays Street Bridge. Additionally, the project includes Repair and Replacement Program items and ADA upgrades for Memorial Park. Staff believes the proposed fee is in-line with the project total and scope of services from the consultant. This project is in line with numerous objectives within Strategic Plan Goals 1 -High Value Services, Goal 4 -Sports Capital for Tourism and Residents and Goal 5 -Authentic Downtown. Staff recommends approval of this item. Ciyo{RewW Ro[k Page 1 VrinleE on YfL3015 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: PMD _ Project Name: Heruge Tray - Weal Project Mgr/Resource: Arleen Dryden Contmclorivendor: Baker-Aicklen d Assodates. Inc. F-1Councll Action: ORDINANCE Q RESOLUTION QCity Manager Approval Attorney Approval Attorney 3S - 0:\wdox\SCClnts\0199N410\MISC\00330636.XLS Updated 6/3108 STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL CONTRACT NO. 1 TO CONTRACT FOR ENGINEERING SERVICES FIRM: BAKER-AICKLEN & ASSOCIATES, INC. ("Engineer") ADDRESS: 507 W. Liberty Avenue, Round Rock, TX 78664 PROJECT: Heritage Trail - West This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Baker-Aicklen & Associates, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract', on the 13th day of February, 2014 for the Heritage Trail - West project in the amount of $644,920.00; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by $31,725.00 to a total of $676,645.00; NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: Article 2. Engineering Services and Exhibit B. Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. II. Article 4. Compensation and Exhibit D. Fee Schedule shall be amended by increasing by $31,725.00 the lump sum amount payable under the Contract for a total of $676,645.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. Supplcmcnlal Contract Rev. @/01/08 0199.1410;0030569 84275 Cm-aa5-713 BAKE, R-AICKLEN & ASSOCIATES, INC. A- / VZ 441(I -V► '* q. Date CITY ROUND ROCK By �tiamMe6m5r—, M�rym• wee t6a 4APPED ORM: /S L. Sheets, City Attorney 1 ea' Date Supplemental Comma Rev.12/01/08 0199.1410;0030569 84275 ADDENDUM TO EXHIBIT B Engineering Services General Scope The purpose of the services proposed herein is to provide professional consulting serviees necessary for the development ofthe Heritagc Trail West project. It is the Consultants intent to work in effective cooperation with the City to achieve an efficient and acceptable implementation of the project. Program In addition to the original scope Consultant shall provide services, as later described for, but not limited to, the following general program elements. • Replacement ofexisling Imil, lighting and site furnishings on north side of Brushy Creek between IH-35 and Summit Sheet. • Design of a shared-use parking lot to connect Chisholm Trail Road to Emmanuel Road. • Conduct a metes and bounds survey and write properly descriptions for four (4) parcels. • Historic Preservation Committee (HPC) submission Development Budget Goal The proposed hard construction cost previously described is estimated at $85,000. The Consultant will generate and revise an opinion of probable construction costs (OPCC) throughout the project's design development but does not guarantee that proposals, bids, or actual Project cost will not vary from its opinion of probable construction costs (OPCC). Basic Services In addition to the original scope of basic services and above stated general scope and program previously defined, The Consultant will provide: Plans, specs and OPCC to be included with the Heritage Trail West project. Task 1: Project Management I Coordination This Luk will include the follouiug .ditties: • Provide overall project management services including budget control, schedule control, pmjcet coordination, resource allocation, snirconsuhmrl m:tilarnienl and coordination mal preparation R processing of invoices. • Domre timely delivery of all &1wcnbles including electronic files, mrd hard copies of all pertinent infornhalion, a0 in Ameri,an Stmulmd System of Mcasme four,!. • Perform Quality Control ( Quality Assurance reviews. • Alleml 6096 Development Servims; ORme (D.S.O.) submittal review meetings and coordinate cormnern responses and approvals With design team (I meeting). • Arend 90% D.S.O. submittal review meetings and coordinate comment responses and approvals with design team (I meeting). • Attend 10096 D.S.O. submittal rovicw meetings and coordivate comment responses and approvals pith design team. (1 meeting). • Assist City in filing the aplar priate plans, documents and reports with jurisdictional and regulatory agencies. SubnritW may include bol not be limited to: the City Planning DrMopment Services Office, THC, TCEQ, T'DLR, Gcorgelorr Railroad and TxDOT. • Review all nualillealions and comments requested by jurisdictional and regulatory a,,emics with de City. • Crrordinae and mersee revisions to drawings and assist City in submitting final docunwnts to the appropriate ageney(s) for final processing, aiprosals and permits. 'All filing, permit resicv, appliealion and i... peedon fees to he Paid Its die. City of Round Rock or billed as wimbuisrbles. ' Deliacrable quantities for permitting to be deternr{ned by City; plans, slie6fncation,.11.os, Cie, to be billed as reimbursable eslxnses. Tusk4: Design Development Consuhant.ball prepare design development dnovings and a prelimirnuy opinion of probable ttwstrudion eosts (OAXI. The design devclopmcnl Plans sill firnhcr define the elnunewr and essentials of the project concept, including description of ruawri:ds. This process shill inelude: • Conduct preliminary mecting(s) and/or resrnrch rsith regulatory entities to determine pw mit requirements including Predevolopmmrl meeting" All City Phinnirrg Dc,M.I n ew Scnires Oflkc and Floodplain Administiod r. • 11repa c preliminary design development drawings and updated OPCC including appropriate escalation finclons :md Conlirgwwics. Design will utilize existing conditions surrey for defined Inojccl limil.. • Review preliminary design developmemdnnvings nidi Client. • Proride (1) revision to design dcvclopntem drawings and updated OPCC including appropriate escalation Factors and contingencies. • Review final design h,vel.pn.ntdvoin, inti OPCC rridh Client. • Peeliminay floodplain I drainage investigation uecessnyla assess required design respo vic.The inwirtig:diou will include a basic study and assessment of existing Rnodplain:md drainage information to maduate the potential imparts of the project. • Present design development drawings and OPCC to City Cowed (one meeting) and IIeritage Preservation, Commission (one meeting) for apl oral to proceed svidi Construction llocwnentation. Presentation rr'ill mnnist of (1) relined ill nstralive site plan and ((i4lf) illustrafiw graphics for !lark improvements. The presentation will by in power point Ibrnwl. • Mood jaublie meeting to present illustrative site plan and graphics. Cnaphics will be printed and nnounted urn boards for public viewing. • Informal digital submitods throughout the design process to be submitted to the PARD Department for inview and comment. Tusk 8: Construction Documents Ulwn City's approval of dtc Design Devdopn.cntdraoings and OPCC, it. Consuhantwill develop rvolking/conslruclion d anvings and technicd specifications necessary to construct the wink. Conslroction damrings may include, but not be limited to the fullowvginfmmation: utilities, grading, drrinage, dimension coutrol/la out, erosioq/acdimcntatiou/tree prolectiun, site enoslmction detains and electrical details. Consulimm shall Conrplinrenl dr:nvirgs with Contract Documents and Technical Specifications including quantity take-oRs, which describe materials, systems and equipment, unrknnnship, quality and ptn Frrnamc oiled. required for the construction ni the ,rock. Consultluu shall eoordinalc any utility needs and adjustment with We City and utility scmice provider(s). • Iniliate and attend Predevdopmem meeting widn City Planning Ievclopment Setvices ORtec and Floodplain Adeninistruor if time has lapsed fmn initial mccling .ndueted with Design Development. • Prepare sixty percent (6096) consu'notiou dravingst and OPCC incudingapproprialc escalation factory and mntingeucies. • Review 0% construction dmsvintss, specificationsflraiectnrsnual and OPCC unlit City. • Prepare ninety percent (9096) construction drauvlgs, spevific lions/pmjec(ntatmal and OPCC including appropti:ue esealuimr fadms and eonlingareies. • Resirn' 90% cons(ruclion drawings, specificatimss/projecl manual and OPCC with City. • Prepare one hundred pereent 0OD%) eousirnction drnvings, specifications, reports, 1ximil applkaliotts and Nina documents required for permitting and mnsum'tion; update OPCC including .1,1.1 bate csnUlinn factors and mntingeucies. • lnforma[ digital submittals throughout the design process to be submitted to lite PARD Dclvtment for review and continent. 'Deliverable quantities u IK determined by City, billed as reimbursable espenses. Ophntmns of Probable Construction Costs (OPCQ Opinions ofprabable construction costs provided h), tine Consultant are based on the Consultants fa..diorily with tine cmash-ncrion hndushy mud are provided only to assist the City's budge) plaw ing; such constants shall not be consuved ro prmdde a guarantee ar warranty of the actual construction costs at the time coushmcrion bids are solicited m- construction co pacts negotiated Unless expressly agreed in writing and signed by theliarlies, no fixed limit ofconstrimtion costs is established as a condition ojtMs Agreement bi, the furnishing of opinions ofprobable construction costs. Task 7: Bidding Assistance Consuhant shall assist City daring the bidding process. The Consuhunt shall provide sc -awe. -.is defined in Prince Agreement Inhibit B. Task 8: Construction Phase Services The Consultant shall provide construction observation services as defined in Prime Agreement Exhibit B Task 9: Project Design Survey The Consultant shall include the following services: • Conduct prclindnaq convey meeting Hill design team Hud City eL'R to cmilivn limits of survey work. Conduct horizontal and vel neat control survey on Stine Plane Grid and North Arncsiran Vertical Damm of 1988, NAVD88 • A topographic sntvey with onrfoul contours, localion of above-ground and risible improvements, and location if hardwood rues T' amt np for the dc6ned survey arca. • The graphical loration of the property fines within die limils of die survey. • One (l) benrhnnrkalnng the survey limits. Task A.I:Shared-Use Parking Lot The design of a shared-use pm'king Int at the sumbncsl corner of Emmanuel Road and Chisoln Trail Rd. The parking lot mill be designed for one-way circulation and wni,e both Ile Bathing Brash Park and Daycare facility. Plans, specifications and dtaivage Hill he incogsoraled into the plan set ddiucd anidei hash svnims. Bidding assistance and cahslmclion phase selviees also ncluded. Task A.2: Emmanuel Road Design Not Approved Task A.3: Historic Stagecoach Inn Recreation Net Approved Task AA: Property Acquisition Survey Prepere four (A) metes mid boards descriptions with a sketeh for fmrr (A) pamcls and set nionu nems where appropriate. '11lis scups does not indndc any Irmpal anon of legal dorunrentsfor recording. Task A.5: Historic Preservation Committee (HPC) submission The Architect's lime to leseareh, pmpvro and submit will present required materials for HPC approval of the Sanson house plans. ADDENDUM TO EXHIBIT D Fee Schedule The Consultant's "Scope of Services" and associated Base Fees for providing professional services for this project shall be according to the terns in this Agreement and outlined as follmvs: Basic Services Initial Supplemental Total Fee Agreement Agreement Task 1: Project Management 1 $ 16,400 0 $ 16,400 Coordination Task 2: Date Collection I Site $ 10,860 0 S 10,860 Assessment Task 3: Programming 1 $ 106,750 0 $ 106,750 Schematic Design Task 4: Design Development $ 136,100 0 $ 136,100 Task 5: Construction Documents $ 163,360 $ 8,200 $ 171,560 Task 6.1: WPAP(TCEQ) $ 7,500 0 $ 7,500 Task 6.2: TxDot $ 89160 0 $ 8,160 Task 63: TAS (TDLR - $ 6,000 0 $ 6,100 Accessibility Compliance) Task 6.4: Bldg. & Site Permits $ 14,920 0 $ 14,920 (DSO Services) Task 7: Bidding Assistance $ 26,930 0 S 26,930 Task 8; Construction Phase $ 81,000 0 $ 81,000 Services Task 9: Project Design Survey $ 39,950 $ 2,000 S 41,950 Task 10.1: Geologic Assessment $ 4,400 0 S 4,400 Task 10.2: Karst & Salamander $ 2,750 0 $ 2,750 Assessment Task ILL: Geotechnical $ 13,440 0 $ 13,440 Investigation Task 11.2: Existing Abutment $ 3,100 0 $ 3,100 Evaluation Task 12: Reimbursable $ 3,300 0 $ 3,300 Expenses Task A.1: Shared -Use Parking 0 S 10,800 S 10,800 Lm Task AA: Property Acquisition 0 $ 7,475 $ 7,475 Survey Task A.5: HPC Submission 0 S 3.250 $ 3,250 Total Foe $644,920 $31,725 $676,645 Note: If additional services are required beyond the scope enumerated, then additional compensation will be requested. City shall be notified and authorize additional services and compensation beyond the total fee prior to Consultant performing requested services.