R-07-09-27-15E1 - 9/27/2007 RESOLUTION NO. R-07-09-27-15E1
WHEREAS, the City of Round Rock has previously entered into a
Communications Systems Agreement with Motorola for radio console,
related equipment, and services associated with the use of such
equipment, and
WHEREAS, Motorola, Inc . has submitted Supplemental Agreement No.
1 to the Agreement to provide for a mutually-acceptable reduction in
number of units purchased, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 1 with Motorola, Inc. , Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 1 to the Communications
System Agreement with Motorola, Inc . , a copy of same being attached
hereto as Exhibit "A" and incorporated herein for all purposes .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 27th day of Septembe 0 ;
NY May
Cit of Ro
ST:. und Rock, Texas
�• � .
CHRISTINE R. MARTINEZ, City Secre ary
0:\ d-1RESOLUTFR70927E1.WPD/=m
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 1 TO
"COMMUNICATIONS SYSTEM AGREEMENT"WITH
MOTOROLA,INC.
FIRM: Motorola,Inc.
ADDRESS: Law Department,6450 Sequence Drive,San Diego,CA 92121
PROJECT: Purchase of radio consoles and related equipment and services associated with use
of such equipment for the City of Round Rock's new police facility's
communications system upgrade to a digital radio system
This Supplemental Agreement No. 1 to "Communications System Agreement(No ESS)" is made
by and between the City of Round Rock, Texas(hereinafter called"City")and Motorola, Inc. (hereinafter
called"Motorola").
WHEREAS,City and Motorola executed the above-referenced agreement(hereinafter called the
"Agreement")on the 14th day of June,2007; and
WHEREAS, it has become necessary to amend the Agreement to provide for a mutually-
acceptable reduction in number of units purchased, thereby resulting in a downward revision of the total
cost reflected in the Agreement:
NOW THEREFORE, premises considered, City and Motorola agree that said Agreement is
amended as follows:
I.
Subsection 5.1 "Contract Price" shall be amended as follows:
5.1 Contract Price. The Contract Price in U.S. dollars is Two Hundred Ninety Thousand Seven
Hundred Ninety-seven and No/100 Dollars ($290,797.00). If applicable, a pricing summary is included
with the Payment Schedule. Motorola has priced the services, Software, and Equipment as an integrated
system. A reduction in the Software or Equipment quantities, or services, may affect the overall Contract
Price, including discounts if applicable.
II.
Exhibit C, "Technical and Implementation Documents,"."Round Rock Dispatch Above Grant
Equipment January 2007," Page 3 under"Equipment Provided," fourth bullet ppint shall be amended by
reducing the number of XTL 1500 Control Stations by eight (8) units, from an original total of twenty-
five(25)down to a new total of seventeen(17),as follows:
! (17)XTL 1500 Control Stations
Exhibit C. "Technical and Implementation Documents,". "Round Rock Dis atch Above Grant
Equipment January 2007"Page 6 under"Pricing, per Conditions Above," shall be amended by reducing
the pricing from an original total of$307,528.15 to a new total of$290,797.00,as follows:
! $290,797.00
EXHIBIT
119539/jkg
"An
This Supplemental Agreement No. 1 amends the original Agreement only as to the noted
reduction in products purchased and the commensurate reduction in total cost, and there shall be
no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, City and Consultant have executed this Supplemental Agreement
No. 1 in duplicate origin Is.
MOTOROLA
•, CITY OF ROUND ROCK,TEXAS
By: By:
Title: r'��S S ► U;c� 5'c�C_ � , i.. r'K Title:
Date Signed: L Date Signed:
ATTEST:
By:
CHRISTINE R. MARTINEZ,
City Secretary
FOR C40tyA
"ASM:
By: . ,
y
2
DATE: September 20, 2007
SUBJECT: City Council Meeting - September 27, 2007
ITEM: 15E1. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 1 to Communications System
Agreement with Motorola, Inc.
Department: Police Department
Staff Person: Chris Bratton, Police Captain
Justification:
Earlier this year, council approved funding for the replacement of city-specific radio equipment
in order to facilitate the transition of the Countywide Integrated Communications System's
migration to digital radio in the fourth quarter of 2007. This supplemental agreement reduces
the total number of XTL 1500 Control Stations being purchased by eight units. This reduction
will allow the City to purchase equipment that ensures redundancy in its radio recording
capability.
Funding:
Cost: -$16,731.15
Source of funds: Capital Project Fund
Background Information•
CWICS is composed of Williamson County and the cities of Round Rock, Georgetown,
and Cedar Park. The group has for years operated a public safety radio communications
system. Three years ago, CWICS members began studying the need to replace this
system, as it is rapidly becoming obsolete. Through the county, CWICS participated in a
grant application with the City of Austin in 2005 to fund a radio system that essentially
would make CWICS a node on the Austin-Travis County Regional Radio System.
Ultimately, an $8 million project was awarded through the federal COPS program to
replace the existing, analog radio system with a digital system. Implementation of that
project requires all CWICS members to replace their existing equipment with digital
equipment.
Public Comment: None
EXECUTED
DOCUMENT
FOLLOWS
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. 1 TO
"COMMUNICATIONS SYSTEM AGREEMENT"WITH
MOTOROLA,INC.
FIRM: Motorola,Inc.
ADDRESS: Law Department,6450 Sequence Drive,San Diego,CA 92121
PROJECT: Purchase of radio consoles and related equipment and services associated with use
of such equipment for the City of Round Rock's new police facility's
communications system upgrade to a digital radio system
This Supplemental Agreement No. 1 to"Communications System Agreement(No ESS)" is made
by and between the City of Round Rock, Texas (hereinafter called"City")and Motorola, Inc. (hereinafter
called"Motorola").
WHEREAS,City and Motorola executed the above-referenced agreement(hereinafter called the
"Agreement")on the 14th day of June,2007; and
WHEREAS, it has become necessary to amend the Agreement to provide for a mutually-
acceptable reduction in number of units purchased, thereby resulting in a downward revision of the total
cost reflected in the Agreement:
NOW THEREFORE, premises considered, City and Motorola agree that said Agreement is
amended as follows:
I.
Subsection 5.1 "Contract Price" shall be amended as follows:
5.1 Contract Price. The Contract Price in U.S. dollars is Two Hundred Ninety Thousand Seven
Hundred Ninety-seven and No/100 Dollars ($290,797.00). If applicable, a pricing summary is included
with the Payment Schedule. Motorola has priced the services, Software, and Equipment as an integrated
system. A reduction in the Software or Equipment quantities, or services, may affect the overall Contract
Price, including discounts if applicable.
II.
Exhibit C "Technical and Im lementation Documents," "Round Rock Dispatch Above-Grant
Equipment January 2007," Page 3 under"Equipment Provided," fourth bullet point shall be amended by
reducing the number of XTL 1500 Control Stations by eight (8) units, from an original total of twenty-
five(25)down to a new total of seventeen(17), as follows:
! (17)XTL 1500 Control Stations
Exhibit C "Technical and Implementation Documents," "Round Rock Dispatch Above-Grant
Equipment January 2007," Page 6 under"Pricing per Conditions Above," shall be amended by reducing
the pricing from an original total of$307,528.15 to a new total of$290,797.00,as follows:
! $290,797.00
119539/jkg
ISE I
This Supplemental Agreement No. 1 amends the original Agreement only as to the noted
reduction in products purchased and the commensurate reduction in total cost, and there shall be
no other changes in terms or conditions of the original Agreement.
IN WITNESS WHEREOF, City and Consultant have executed this Supplemental Agreement
No. I in duplicate origin ls.
MOTOROLA CITY OF D
By: lj' ';: �'
Title: Ph S i By.
S U;Ce ,c s 1, ,�"} �s'o c. i1c._ Tit]e•
Date Signed: (, Date Signe -Q7::0'7
ATTEST:
By:
CHRISTINE R. MARTINEZ,
City Secretary
FOR CITY,tPYOVED AS TO ORM:
By:
STEPH L. HEFTS,
City Atto ey
2