R-07-09-27-15E3 - 9/27/2007 RESOLUTION NO. R-07-09-27-15E3
WHEREAS, the City of Round Rock ( "City") desires to purchase
steel storage shelving for the new Police Department headquarters
building, and
WHEREAS, while only one bid was received from Southwest Business
Solutions, the City Council has determined that the bid is acceptable,
and
WHEREAS, the City Council wishes to accept the bid of Southwest
Business Solutions, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the bid of Southwest Business Solutions is hereby accepted
and the City Manager is hereby authorized and directed to issue a
purchase order to Southwest Business Solutions for Bid Package 13 -
steel storage shelving - for the new Police department headquarters
building.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 27th day of Septembe o
NYL L Mayo
ATTEST. -
Ci y of Round Rock, Texas
,
CHRISTINE R. MARTINEZ, ,City Secret
O:\wdox\RESOLUTI\R70927E3.WPD/zmc
September 4,2007
Mr.Randy Barker
Purchasing
City of Round Rock
221 E.Main Street
Round Rock,TX 78664
Dear Mr.Barker:
Re:Round Rock Police Department Furniture/Audiovisual Systems Bid Package-Revised
Following up our meeting on the 220d we have prepared recommendations for acceptance of the
Bid Packages. We are summarizing below the recommended awards by vendor with the
modifications agreed to in the meeting.
Electralink:
Bid Package 1 AudioVisual
Original Bid $334,515.25 5
Room 218 Delete equipment and labor ($5,288.50) °
Room 324 Delete equipment and labor ($7,672.33) °
Revised Total for °
Award $327,258.42
Rockford Business Interiors: au
Bid Package 2 Systems Furniture,Storage,accessories,etc. $374,532.61 0 T
Bid Package 6 Detainee Seating $5,03130 R E
Bid Package 9 Mobile Computer Station $2,415.90 UL
Furniture for Business: R99
Bid Package 3 Wood Office,Executive Seating $201,679.00 5 7
The Spencer Companv: `�2
Bid Package 8 Mobile Marker Board
$4,035.87 T 9
Bid Package 10 Plastic Laminate Tables $41,688.51 E 6
[note: The bid values for C-TBL-80 and C-TBL-81 were apparently transposed on the ° w
bid form. C-TBL-80 had NO power/data; C-TBL-81 has power/data and would thus be a ' Wmore expensive] 0 9 w
Southwest Business Solutions: °
7 B A
Bid Package 13 Steel Stora a Shelving D 0 R
Original Bid $85,499.00 A I T
Room 133 Delete SSM36.2 6@$1,518 L F u E
Revised Total for ($9,108'00) L A a x
Award $76,391.00 s x E s
9 Y
T 7 5 0
E 2 A 0
x - R R
A 0 G P
5 6 E O
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7 . T A
5 9 * T T
2 7 C 1
5 5 00
4 161H
Austin Business Furniture:
Bid Package 4 Nesting Tables and Chairs
Original Bid $104.380.75
Room 2l 6 Add T-TBL-02: 2 @ $468.00 $936.00
(inadvertently deleted on Bid
Form)
Room 319 Add T-TBL-02: 8 @$468.00 $3,744.00
(inadvertently deleted on Bid
Form)
Room 329 Delete T-TBL-0I: 14 @$458.15 ($6,414.00)
Room 329 Delete CH-60 28 @$239.60 ($6,708.80)
Room 349 Delete T-TBL-03 1 @$502.80 ($502.80)
Room 349 Delete T-TBL-04 3 @$517.40
Room 443 Delete T-TBL-01 ($1,522.20)
15 @$458.15 ($6,$72.25)
Room 443 Delete CH-61 30@$239.60 ($7,188.00)
Revised Total for
Award 8
$8482260
0
Bid Package 5 Officer Seating 0
Bid Package 7 Junior Seating $63,494.02 0
Bid Package 11 Task Seating $773.56
Bid Package 14 Sled Based Guest Seating $19,411.56 Q
Original Bid U
Room 329 $27,266.02 o T
Add CH-10 28 @ $150.96 $4,226.88 R E
Room 443 Add CH-12 30 @ 150.96 $4,52$.80 u L
Revised Total for
Award
$36021.70
No Bid: S 7
U2
Bid Package 12 Technology Stations I .
T 9
Total Award Furniture/Audiovisual Systems $1,237,556.05 e 6
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When you are ready to issue a Notice to Proceed please contact us for purposes of coordinating 0 9 w
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the various installation dates.
09 .
We will forward final finishes as soon as Police have authorized. Please contact me if you have 7 A
any questions. o R
A [ T
Sincerely, L F N E
L A K X
A X L A
S E S
Melinda A.McNutt,AIA 9 v
T7 SC
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DATE: September 20, 2007
SUBJECT: City Council Meeting - September 27, 2007
ITEM: *15E3. Consider a resolution authorizing the City Manager to issue a
purchase order to Southwest Business Solutions for Bid
Package 13 - steel storage shelving for the new Police
Department headquarters building.
Department• Police Department
Staff Person: Chris Bratton, Police Captain
Justification:
As construction of the new police headquarters building nears completion it is time to
award bids for furniture and audiovisual equipment so that it may be received by the
city in time to be assembled and installed in advance of the projected construction
completion date.
Funding:
Cost: $76,391.00
Source of funds: Capital Project Fund
Background Information•
The Police Department earlier this year began renovating the former Tellabs building in
North Round Rock for use as a new police headquarters building. That $21.5 million
project by F.T. Woods, Inc., is anticipated to be completed at the year's end. As part of
that project, a total of$1.2 million in furniture and audiovisual equipment is slated to
be purchased for that new facility. Southwest Business Solutions is one of six vendors
for who staff is recommending bid awards after a competitive bidding process.
Public Comment: None