Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
R-07-09-27-15E4 - 9/27/2007
RESOLUTION NO. R-07-09-27-15E4 WHEREAS, the City of Round Rock ( "City" ) desires to purchase audiovisual equipment for the new Police Department headquarters building, and WHEREAS, Electra Link, Inc . has submitted the lowest responsible bid, and WHEREAS, the City Council wishes to accept the bid of Electra Link, Inc. , Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Electra Link, Inc. is hereby accepted as the lowest responsible bid and the City Manager is hereby authorized and directed to issue a purchase order to Electra Link, Inc . for Bid Package 1 - audiovisual equipment - for the new Police Department headquarters building. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 27th day of September, N LL, Mayo City of Round Rock, Texas T ST: CHRISTINE R. MARTINEZ, City Secret#y 0:\wdox\RESOLUTI\R70927E4.WPD/MC September 4,2007 Mr.Randy Barker Purchasing City of Round Rock 221 E.Main Street so Round Rock,TX 78664 Dear Mr.Barker: L Re:Round Rock Police Department Furniture/Audiovisual Systems Bid Package-Revised Following up our meeting on the 22°d we have prepared recommendations for acceptance of the Bid Packages. We are summarizing below the recommended awards by vendor with the modifications agreed to in the meeting. Electralink: Bid Package 1 AudioVisual Original Bid $334,615.25 5 Room 218 Delete equipment and labor ($5,288.50) 0 IN Room 324 Delete equipment and labor ($7,672.33) O Revised Total for O Award $327,258.42 4 Rockford Business Interiors: u Bid Package 2 Systems Furniture,Storage,accessories,etc. $374,532.61 o T Bid Package 6 Detainee Seating $5,031.30 R E Bid Package 9 Mobile Computer Station $2415,90 u e9 Furniture for Business: 9 Bid Package 3 Wood Office,Executive Seating $201,679.00 S 7 U 2 The Spencer Company: I . Bid Package 8 Mobile Marker Board $4,035.87 T 9 Bid Package 10 Plastic Laminate Tables $41,688.51 Er [note: The bid values for C-TBL-80 and C-TBL-81 were apparently transposed on the Q W bid form. C-TBL-80 had NO power/data; C-TBL-81 has power/data and would thus be a . W more expensive] 0 9 w Southwest Business Solutions: 0 9 7 B A Bid Package 13 Steel Storage Shelving ©o R Original Bid $85,499.00 A 1 T INWAI r N E Room 133 Delete SSM36.2 6 @$1,518 ($9,108.00) L A a x Revised Total for A X L A Award $76,391.00 s e S 9r T 7 S C E 2 A O X - R R A9 GP els S 6 E C 4 N R 7 . T A 5 9 . T 27Ci 5 5 as 4 1 MN Austin Business Furniture: Bid Package 4 Nesting Tables and Chairs Original Bid $109,380.75 Room 216 Add T-TBL-02: 2 @ $468.00 $936.00 (inadvertently deleted on Bid Form) Room 319 Add T-TBL-02: 8 @$468.00 $3,744.00 (inadvertently deleted on Bid Form) Room 329 Delete T-TBL-01.: 14 @$458.15 ($6,414.00) Room 329 Delete CH-60 28 @$239.60 ($6,708.80) Room 349 Delete T TBL-03 1 @$502.80 ($502.80) Room 349 Delete T-TBL-04 3 @$517.40 ($1,522.20) Room 443 Delete T-TBL-01 15 @$458.15 ($6,872.25) Room 443 Delete CH-61 30@$239.60 ($7,188.00) Revised Total for Award $84,822.60 s 0 Bid Package 5 Officer Seating $63,494.02 0 Bid Package 7 Junior Seating $773.56 Bid Package 11 Task Seating $19,411.56 a Bid Package 14 Sled Based Guest Seating Original Bid $ Room 329 Add CH-10 2 $4 E ,266.02 a 8 @ $150.96 $4,226.88 R Room 443 Add CH-12 30 @ 150.96 $4,528.80 U L Revised Total for M Award $36,021.70 9 S 7 No Bid: u 2 Bid Package 12 Technology Stations I • 9 F 9 Total Award Furniture/Audiovisual Systems $1,237,556.05 E G ow When you are ready to issue a Notice to Proceed please contact us for purposes of coordinating 0 9 w the various installation dates. 0 j We will forward final finishes as soon as Police have authorized. Please contact me if you have o o a any questions. A i T Sincerely, L r "E L A K X A X L A S E 5 9 Y Melinda A.McNutt,AIA r 7 s c e2ao ' Attachments: Spreadsheet detail backup X - s a A 9 G P cc: Chris Bratton s s a a 0Ha 7 - T A 5 9 T 2 7 C i 5 S OO fb 4 1 14 H Bid Tab 07-059 Office Furniture and Audio Visual Systems BID GROUP:1 Audio Visual Page 1 of 1 Line Electra Link Visual Innovation. The Whitlock Group Data Prolectlons Ford AV ABF BAUHAUS Corporate Source Item Code FFB Rockford The Spencer Co. Southvreat Solutions Workplace Resource It.. EM. ExL ExL Exl Ext. Unit I xt. Unll Exl Unil Ext. Un6 Exl. Unit EzL Unil Exl. Unil Ext. Unit Ext. 4 1 Room 111-EQ 29,182.56 25,075.34 26,638.33 40,846.18 35,124.00 no bid no bid no bid no bid no bid no bid no bid no bid 2 Room 111-non-EQ 7,080.00 10,389.01 11,865.49 8,470.39 2,897.00 no bid no bid no bid no bid no bid no bid no bid no bid 3 Room 145-ED 5.305.83 7,743.14 3,660.01 7,412.65 7,591.00 no bid no bid no bid no bid no bid no bid no bid no bid 4 Room 145-non EO 1,480.00 3,292.33 3,715.43 2,288.26 1,249.00 no bid no bid rw bid no bid no bid no bid no bid no bid 5 Room 2171324-EQ 12,264.67 17,937.60 8,639.10 17,280.35 16,624.00 no bid no bid no bid no bid no bid no bid no bid no bid 6 Room 217324-non EQ 3,080.00 7,326.18 7,807.51 5,235.60 3.105.00 no bid no bid no bid no bid no bid no bid no bid no bid 7 Room 2191391-EQ 9,097.09 5,767.64 4,215.14 9,118.30 8,755.00 no bid no bid no bid no bid no bid no bid no bid no bid 8 Room 2181391-non EQ 1,480.00 8,384.68 6,025.20 3,582.36 2,025.00 no bid no bid no bid no bid no bid no bid no bid no bid 9 Room 250-EQ 4,274.55 6,076.15 2,107.27 3,743.53 8,129.00 no bid no bid no bid no bid no bid no bid no bid no bid 10 Room 250-non ED 1,480.00 Included 3,012.60 1,574.87 included no bid no bid no bid no bid no bid no bid no bid no bid 11 Room 258-ED 19,342.99 18,812.45 15,926.37 22,381.42 24,403.00 no bid no bid no bid no bid no bid no bid no bid no bid 12 Room 258-non EQ 3,950.00 8,015.36 10,110.06 4,267.22 2.503.00 no bid no bid no bid no bid no bid no bid no bid no bid 13 Room 308-EQ 5,167.16 8,038.33 3,936.37 7,631.42 9,234.00 no bid no bid no bid no bid no bid no bid no bid no bid 14 Room 306-non EQ 1,880.00 3,823.79 4,256,92 2,299.47 1,447,00 no bid no bid no bid no bid no bid no bid no bid no bid 15 Room 329-EQ 16,894.31 17,058.63 15,456.42 20,826.65 23,243.00 no bid no bid no bid no bid no bid no bid no bid no bid 16 Room 329-non EQ 3,950.00 10,366.85 12,442.49 3,836.53 2,204.00 no bid no bid no bid no bid no bid no bid no bid no bid 17 Room 346-EQ 22,371.37 20,219.04 20,406.70 36,347.56 24,992.00 no bid no bid no bid no bid no bid no bid no bid no bid 18 Room 348-non EQ 4,350.00 8,413.54 14,338.24 3,870.43 2,184.00 no bid no bid no bid no bid no bid no bid no bid -bid 19 Room 352-EQ 82,839.72 62,056.74 76,994.86 84,541.12 95,765.00 no bid no bid no bid no bid no bid no bid no bid no bid 20 Room 352-non EO 7,100.00 20,832.47 34,536.64 8,175.83 6,327.00 no bid no bid no bid no bid no bid no bid no bid no bid 21 Room 408-EQ 62,119.44 61,014.25 55,440.53 67,627.52 70,682.00 no bid no bid no bid no bid no bid no bid no bid no bid 22 Room 408-non EQ 8,240.00 21,128.75 27,756.08 10,017.55 4,011.00 no bid no bid no bid no bid no bid no bid no bid no bid 23 Room 443-EQ 8.194.91 19,317.97 12,029.41 11,101.40 17,334.00 no bid no bid no bid no bid no bid no bid no bid no bid 21 Room 443-non EQ 3,370.00 8,577.87 8,154.41 2,612.03 2,058.00 no bid no bid no bid no bid no bid no bid no bid no bid 25 Room 249.EQ 3,920.67 1,975.15 no bid 3,358.54 no bid no bid no bid no bid no bid no bid no bid ro bid no bid 26 Room 249.non EQ 540.00 no bid no bid 1,557.17 no bid no bid no bid no bid no bid no bid no bid no bid no bid 27 Adtlondum 13-EQ 5,480.00 included included Included included no bid no bid no bid no bid no bid no bid no bid no bid 28 Addendum 93-non EQ 200.00 Included Included Included Included no bid no bid no bid no bid no bid no bb no bid no bid 29 Television. 5.604.00 9,086.63 8,230.00 9,008,00 7,848.00 no bid no bid no bid no bid no bid no bid no bid no bid 30 DNiwry 31n.billado Included Included Included included 186,753.00 no bid no bid no bid no bid no bid no bid no bid no bid TOTAL340,219.2 386,529.8 397,703.5 398,992.3 546,487. Na Na Na nla Na Na We nla DATE: September 20, 2007 SUBJECT: City Council Meeting - September 27, 2007 ITEM: *15E4. Consider a resolution authorizing the City Manager to issue a purchase order to Electra Link, Inc. for Bid Package 1 - audiovisual equipment for the new Police Department headquarters building. Department: Police Department Staff Person: Chris Bratton, Police Captain Justification: As construction of the new police headquarters building nears completion it is time to award bids for furniture and audiovisual equipment so that it may be received by the city in time to be assembled and installed in advance of the projected construction completion date. Funding• Cost: $327,258.42 Source of funds: Capital Project Fund Background Information: The Police Department earlier this year began renovating the former Tellabs building in North Round Rock for use as a new police headquarters building. That $21.5 million project by F.T. Woods, Inc., is anticipated to be completed at the year's end. As part of that project, a total of $1.2 million in furniture and audiovisual equipment is slated to be purchased for that new facility. Electralink is one of six vendors for who staff is recommending bid awards after a competitive bidding process. Public Comment: None