R-07-09-27-15E5 - 9/27/2007 RESOLUTION NO. R-07-09-27-15E5
WHEREAS, the City of Round Rock ( "City" ) desires to purchase
wood office, executive seating for the new Police Department
headquarters building, and
WHEREAS, Furniture for Business has submitted the lowest
responsible bid, and
WHEREAS, the City Council wishes to accept the bid of Furniture
for Business, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the bid of Furniture for Business is hereby accepted as the
lowest responsible bid and the City Manager is hereby authorized and
directed to issue a purchase order to Furniture for Business for Bid
Package 3 - Wood Office, Executive Seating - for the new Police
Department headquarters building.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 27th day of Septemb ,
N E LL, Mayor
City of Round Rock, Texas
A ST:
-( %J) I ��R.
CHRISTINE R. MARTINEZ, City Secret Ty
0:\wdox\RESOLUTI\R70927E5.WPD/rmc
September 4,2007
Mr.Randy Barker
Purchasing
City of Round Rock
221 E.Main Street
Round Rock,TX 78664
Dear Mr.Barker: L
Re:Round Rock Police Department Furniture/Audiovisual Systems Bid Package-Revised
Following up our meeting on the 22°d we have prepared recommendations for acceptance of the
Bid Packages. We are summarizing below the recommended awards by vendor with the
modifications agreed to in the meeting.
Electralink:
Bid Package 1 AudioVisual
Original Bid $334,615.25 $
Room 218 Delete equipment and labor ($5,288.50) D
Room 324 Delete equipment and labor ($7,672.33) D
Revised Total for D
Award $327,258.42
a
Rockford Business Interiors: u
Bid Package 2 Systems Furniture,Storage,accessories,etc. $374,532.61 °T
Bid Package 6 Detainee Seating $5,031-30 R E
Bid Package 9 Mobile Computer Station $2415.90 u
67
- Furniture for Business: 9
Bid Package 3 Wood Office,Executive Seating $201,679.00 s 7
It 2
The Spencer Companv: 1 .
Bid Package 8 Mobile Marker Board $4,035.87 T 9
Bid Package 10 Plastic Laminate Tables $41,688.51 E s
[note: The bid values for C-TBL-80 and C-TBL-81 were apparently transposed on the D w
bid fonn. C-TBL-80 had NO power/data; C-TBL-81 has power/data and would thus be v`
more expensive] D 9 W
Southwest Business Solutions: D 9
7 B A
Bid Package 13 Steel Storage Shelving 00 R
Original BidA 1 T Cr
$85,499.00 E F N E
Room 133 Delete SSM36.2 6 @$1,518 ($9,108.00) L A s x
Revised Total for
Award $76,391.00 axcas E s
9 Y
T 7 5 C ENV
E 2 A O
x - R R
A 9 G P
5 6 E O
DNR �
7 . T A
5 9 T
2 7 C 1
5 5 00
4 1 Ft N
Austin Business Furniture:
Bid Package 4 Nesting Tables and Chairs
Original Bid $109,380.75
Room 216 Add T-TBL-02: 2 @ $468.00 $936.00
(inadvertently deleted on Bid
Form)
Room 319 Add T-TBL-02: 8 @$468.00 $3,744.00
(inadvertently deleted on Bid
Form)
Room 329 Delete T-TBL-01: 14 @$458.15 ($6,414.00)
Room 329 Delete CH-60 28 @$239.60 ($6,708.80) Uff
Room 349 Delete T-TBL-03 l @$502.80 ($502.80)
Room 349 Delete T-TBL-04 3 @$517.40 ($1,522.20)
Room 443 Delete T-TBL-01 15 @$458.15 ($6,872.25)
Room 443 Delete CH-61 30@$239.60 ($7,188.00)
Revised Total for
Award $84,822.60 S
a
Bid Package 5 Officer Seating $63,494.02 0
Bid Package 7 Junior Seating $773.56
Bid Package 11 Task Seating $19,411.56 0
Bid Package 14 Sled Based Guest Seating
Original Bid u
Room 329 Add CH-10 2 $$4,266.02 a T
8 @ $150.96 $4,226.88 R E
Room 443 Add CH-12 30 @ 150.96 $4,528.80 UL
Revised Total for M
Awardfin
$36 021.70 9
s7
No Bid: U2
Bid Package 12 Technology Stations I
Y 9
Total Award Furniture/Audiovisual Systems $1,237,556.05 E 0
0W
When you are ready to issue a Notice to Proceed please contact us for purposes of coordinating a . w
the various installation dates.
0 9 .
7 B A i
We will forward final finishes as soon as Police have authorized. Please contact me if you have DO R
any questions. A I T
Sincerely, L F "E
L A K X
A X E A
S E S 02
9 Y
Melinda A.McNutt,AIA T 7 S C
E2Ao �
Attachments: Spreadsheet detail backup X - R R
A 9 G P
cc: Chris Bratton S b E o
0 H R
7 • T A
S 9 ' T
27C ,
Ssoo
4 1 fh H S.
9 Bid Tab 07-059 Office Furniture and Audio Visual Systems BID GROUP:3 Wood Office,Executive Seating Page 1 of 1
B
Line Corporate Source FFB BAUMAUS Workplace Resource Rockford ABF Data P.Jeotiona Electra Link Ford AV The 5
Item Code pencer Co. SoWhvreet Sdu6ona Yauel Innovatbne The Whitlock Group
Item Unit I Ext. Unit Ext. Unit Ext. Unit Ext. Unit Ext. Unit ExL Unit Ext. Unit Exl. Unil Exl. Unit I Ext. UMt
EzL Un8 Ext. Un8 Ext.
1 SC-39 58221 582.27 822.00 922.00 903.43 903.43 976.74 976.74 1,048.69 1,048.69 no bid no bid no bid no bid no bid no bid no bid no bid
2 CH30 369.35 369.35 1,033.00 1,033.00 1,040.60 1,040.60 1,100.00 1,100.00 1,181.02 1,181.02 no bid no bid no bid no bid no bid no bid no bid no
bid
3 CH31 369.35 1,477.40 1,033.00 4,132.00 1,040.60 4,162.40 1,100.00 4,400.00 1,181,02 4,724.08 no bid
no bid no bid no bid no bid no bid no bid no bid
4 CH32 359.83 719.66 1,121.00 2,242.00 1,128.60 2,257.20 1,193.02 2,386.04 1,280.90 2,561.80 no bid no bid no bid no bid no bid no bid no hid no
bid
5 CH33 359.83 2.518.81 1,121.00 7,847.00 1,128.60 7,900.20 1,193.02 8,351.14 1,280.90 8,966.30 no bid no bid no bid no bid no bid no bid no bid
no bid
6 CH40 422.41 1,689.64 343.00 1,372.00 1 341.00 1,364.00 360.47 1,441.88 387.02 1,548.08 no bid no bid no bid no bid no bid no bid no bid no
bid
7 CH41 422.41 11,405.07 343.00 9,261.00 341.00 9,207.00 360.47 9,732.69 387.02 10,449.54 no bid no bid no Did no bid no bid no bid no bid no
bid
8 CH42 459.19 459.19 983.00 983.00 990.00 990.00 1,046.51 1,046.51 1,123.60 1,123.60 no bid no bid no bid no bid no bid no bid no hid no Did
9 CH43 459.19 459.19 1,322.00 1,322.00 1,331.00 1,331.00 1,406.98 1,406.98 1,510.61 1,510.61 no bid no bid no bid no bid no Did no bid no bid no
bid
10 CH" 422.41 T7.196.601.121.00
686.00 341.00 682.0 360.47 720.94 387.02 774.04 no bid no bid no bid no bid no bid no bid no bid no bid
11 CH45 359.83 22,420.00 1,128.60 22,572.00 1,193.02 23,860.40 1,280.90 25,678.00 ncbitl no bid no bidno bid no bid no bid no bitl no bid
12 CH/6 359.83 0 4,181.00 1,728.80 4,514.40 1,193.02 4,772.08 1,280.90 5,123.80 no bid no bid no bid no bid no bid no hid no hid no bb
13 OFF-31 4,411.14 8,822.26 8,850.00 17,700.00 7,998.05 15,998.10 8,433.72 16,867.44 9,054.96 18,109.92 no bid no bid no bid no bid no bid no bid no bid no
bid
14 OFF-32 4,098.57 8,197.14 6,868.00 13,736.00 6,053.97 12.107.94 6,547.67 13,095.34 7,029.97 14,059.94 no bid no bid no bid no bid no bid no bid no bid no
Did
15 OFF-33 4,098.57 8,197.14 6,890.00 13,780.00 6,073.32 12.146.64 6,568.60 13.137.20 7,052.44 14,104.88 no bid no bid no bid no bid no bid no bid no bid no
bid
16 OFF-34 1,588.99 1,588.99 2,007.00 2,007.00 1,769.88 1,769.88 1,913.95 1,913.95 2,054.93 2,054.93 no bid no bid no bid no bid no bid no bid no bid
no bid
17 !OFF-35 1,588.99 1,588.99 2,007.00 2,007.00 1,769.88 1,769.88 1,913.95 1,913.95 2,054.83 2,054.93 no bid no bid no bid no bid no bid no bid no bid
no bid
18 OFF-36 6,082.85 6,082.85 7,550.00 7,550.00 8,011.76 8,011.76 8,697.67 8,697.67 9,338.34 9,338.34 no bid no bid no bid no bid no bid no bitl no bid no
hid
18 OFF-37 7,111.41 7,711.41 8,630.00 6,630.00 4,905.87 4,905.87 6,318.60 6.318.60 6,784.03 6,784.03 no bid no bid no bid no bid no bid no bid no bid no
bid
20 OFF-38 2,025.74 4,051.48 2,116.00 4,232.00 1,839.54 3.679.08 2,017.44 4,034.88 2,168.05 4,332.10 no bid no bid no bid no bid no bid no bid no bid no
bid
21 OFF-41 11,372.79 11,372.79 13,000.00 13,000.00 11,998.80 1 11,998.80 13,825.58 13,825.58 14,843.95 14,843.95 no bid na bid no bid no bid no bid no bid no
bid no bid
22 OFF-42 11,122.09 11,122.09 11,200.00 11.200.001 10,302.60 10,302.60 11,869.77 11,869.77 12,744.07 12,746.07 no bid no bid nc bid no bid no bid no bid no
bid no bid
23 OFF-43 4,268.54 4,268.54 5,200.00 5,200.00 4,758.60 4,758.60 5,523.26 5,523.26 5,930.10 5,930.10 no bid no bid no bid no bid no bid no bid no bid no
bid
24 OFF-44 10,809.75 10,809.75 11,688.00 11,688.00 10,615.00 to,,15.00 12,231.40 12.231.40 13,132.33 13,132.33 no bid no bid no bid no bid no bid no bid no bid
no bid
25 OFF-45 6,423.06 6,423.06 11,820.00 11,820.00 10,672.20 10,672.20 12,295.35 12,295.35 13,451.02 13,451.02 no bid no bid no bid no bid na bid no bid no bid
no bid
26 OFF-46 11,372.79 11,372.78 10,920.00 10,920.00 9,783.40 9,783.40 11,434.88 11,434.88 12,277.16 12,277.16 no bid no bid no bid no bid no bid rw bid no bid
no bid
27 OFF-47 11,122.09 11,122.09 12,300.00 12,300.00 11,105.60 11,105.60 12,795.35 12,795.35 13,737.83 13,737.83 no bid no bid no bid no bid no bid no bid no bid
no bid
28 OT-01 306.11 612.22 296.00 592.00 266.20 532.40 306.98 613.96 329.59 659.18 no bid no bid no bid no bid no bid no bid no bid no bid
29 OT-02 no bid 345.00 345.00 309.76 309.76 356.98 356.98 383.27 383.27 rw bid ne bid no bid no bid no bid no bid no bid ro bid
30 OT-03 no bid 268.00 268.00 ]EEJ
279.07 279.07 299.63 299.83 no bid no bid no bid no bid no bid no bid no bid no bid
31 Oalivery 8lnafallatlo no bid no bid 5,855.00 5,855.00 no bid no bid no bid no bid no bb no bb rw bid no bid no ad
TOTAL] 141,904.8 201,679.0 203,171.7 213,055.0 222,926.9 We Na We n/a Na Ne Na Na
DATE: September 20, 2007
SUBJECT: City Council Meeting - September 27, 2007
ITEM: *15E5. Consider a resolution authorizing the City Manager to issue a
purchase order to Furniture for Business for Bid Package 3 -
Wood Office, Executive Seating for the new Police Department
headquarters building.
Department: Police Department
Staff Person: Chris Bratton, Police Captain
Justification:
As construction of the new police headquarters building nears completion it is time to award
bids for furniture and audiovisual equipment so that it may be received by the city in time to
be assembled and installed in advance of the projected construction completion date.
Funding:
Cost: $201,679.00
Source of funds: Capital Project Fund
Background Information•
The Police Department earlier this year began renovating the former Tellabs building in
North Round Rock for use as a new police headquarters building. That $21.5 million
project by F.T. Woods, Inc., is anticipated to be completed at the year's end. As part of
that project, a total of $1.2 million in furniture and audiovisual equipment is slated to
be purchased for that new facility. Furniture for Business is one of six vendors for who
staff is recommending bid awards after a competitive bidding process.
Public Comment: None