R-07-09-27-15E6 - 9/27/2007 RESOLUTION NO. R-07-09-27-15E6
WHEREAS, the City of Round Rock ( "City" ) desires to purchase a
mobile marker board and plastic laminate tables for the new Police
Department headquarters building, and
WHEREAS, The Spencer Company has submitted the lowest responsible
bid, and
WHEREAS, the City Council wishes to accept the bid of The Spencer
Company, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the bid of The Spencer Company is hereby accepted as the
lowest responsible bid and the City Manager is hereby authorized and
directed to issue a purchase order to The Spencer Company for Bid
Package 8 - Mobile Marker Board and Bid Package 10 - Plastic Laminate
Tables - for the new Police Department headquarters building.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 27th day of Septe er
A�
WELL, Mayor
City of Round Rock, Texas
A ST:
CHRISTINE R. MARTINEZ, City Secreta
0:\wdox\RESOLUTI\R70927E6.WPD/imc
September 4,2007
Mr.Randy Barker
Purchasing
City of Round Rock
221 E.Main Street off
Round Rock,TX 78664
Dear Mr.Barker: L
Re:Round Rock Police Department Furniture/Audiovisual Systems Bid Package-Revised
Following up our meeting on the 22°d we have prepared recommendations for acceptance of the
Bid Packages. We are summarizing below the recommended awards by vendor with the
modifications agreed to in the meeting.
Electralink:
Bid Package 1 AudioVisual
Original Bid $334,615.25 e
Room 218 Delete equipment and labor ($5,288.50) °
Room 324 Delete equipment and labor ($7,672.33) Q
Revised Total for 0
Award $327,258.42
a
Rockford Business Interiors: u
Bid Package 2 Systems Furniture,Storage,accessories,etc. $374,532.61 o r
Bid Package 6 Detainee Seating $5,03130 R E
Bid Package 9 Mobile Computer Station $2,415.90 u
M
Furniture for Business: 9
Bid Package 3 Wood Office,Executive Seating $201,679.00 s 7
u2
- The Spencer Company: 1 -
Bid Package 8 Mobile Marker Board $4,035.87 T 9
Bid Package 10 Plastic Laminate Tables $41,688.51 E 6
[note: The bid values for C-TBL-80 and C-TBL-81 were apparently transposed on the 0 w
bid form. C-TBL-80 had NO power/data; C-TBL-81 has power/data and would thus be G ' w
more expensive) 0 9 w
Southwest Business Solutions: 0 9
7 B A
Bid Package 13 Steel Storage Shelving D 0 R
A 1 T CA
Original Bid $85,499.00 E F N E
Room 133 Delete SSM36.2 6 @$1,518 ($9,108.00) E A s x
Revised Total for A X E A
Award $76,391.00 s Es
9 Y
7 7 S C T
E 2 A O
X - R R
A 9 6 P
5 0 ti R E R
Q
7 - T A
5 9 T
2 7 C 1
5 S 00
4 1 MN S
Austin Business Furniture:
Bid Parka e 4 Nesting Tables and Chairs
Original Bid $109,380.75
Room 216 Add T-TBL-02: 2 @ $468.00 $936.00
(inadvertently deleted on Bid
Form)
Room 319 Add T-TBL-02: 8 @$468.00 $3,744.00 L
(inadvertently deleted on Bid
Form)
Room 329 Delete T-TBL-01: 14 @$458.15 ($6,414.00)
Room 329 Delete CH-60 28 @$239.60 ($6,708.80)
Room 349 Delete T-TBL-03 1 @$502.80 ($502.80)
Room 349 Delete T-TBL-04 3 @$517.40 ($1,522.20)
Room 443 Delete T-TBL-01 15 @$458.15 ($6,872.25)
Room 443 Delete CH-61 30@$239.60 ($7,188.00)
Revised Total for s
Award $84,822.60 0
Bid Package 5 Officer Seating $63,494.02 0
Bid Package 7 Junior Seating $773.56
Bid Package 11 Task Seating $19,411.56 �a
Bid Package 14 Sled Based Guest Seating u
Original Bid $27,266.02 OT U
Room 329 Add CH-10 28 @ $150.96 $4,226.88 RE
Room 443 Add CH-12 30 @ 150.96 $4,528.80 u L
Revised Total for FA
Award $36,021.70
5 7
No Bid: u 2
Bid Package 12 Technology Stations I
T 9
Total Award Furniture/Audiovisual Systems $1,237,556.05 E Gova
02
6 - 451
When you are ready to issue a Notice to Proceed please contact us for purposes of coordinating o 9 w
the various installation dates. 0 9
7 a A
We will forward final finishes as soon as Police have authorized. Please contact me if you have o o R u
any questions. A 1 T
L F ME
Sincerely, L A K X
A X L A
5 E s 0
4
9 Y
Melinda A.McNutt,AIA T 7 s C
E2 A O
Attachments: Spreadsheet detail backup X - R R
A 9 G P
cc: Chris Bratton s 6E R
7 • T A _
5 9 T
2 7C r°
s S O O
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Bid Tab 07-059 Office Furniture and Audio Visual Systems BID GROUP:S Mobile Marker Board Page 1 of 1
Line The Spencer Co. ABF BAURAUS Corporate Source Data Projections Electra Link Ford AV FFB Rockford Southwest Solutions Visual Innovations The
Whitlock Group Workplace Resource
Item Code
Item Unit ExL Unit Ext. Unit Exl. Unit ExL Unit Ext Unit Ext UnM Ext. Unit Ext. Unit Ext. Unit Ext. Unit Ext.
Unit Ext. Unit EnL
t MMB 1.345.29 4.035.87 no bid no bid no bid no bid no bid no bid no bid no bid ro bid no bid no bid no bid
2 Delivery&InsUllatiom no bid no bid no bid no bid no bid rw bid no bid no bid no bid no bid no bid no bid no Did
hassass TOTAL 4.035.8 Na Na Na Na Na Na Ne Na We Na Na Na
r
Bid Tab 07-059 Office Furniture and Audio Visual Systems BID GROUP:10 Plastic Laminate Tables Page 1 of 1
Lhe The Spencer Co. ABF FFB BAUHAUS Corporate Source Date Projections Electra Link Ford AV Rockford Southwest Solutions Visual Innova0ons The
Whitlock Group Workplace Resource
Item Code
It.. Unil Ext. Unit Ext. Unit E.I. Unit Ext Unit Ext. Unit EsL Un8 Ext Unit Ext. Unit Ext. Unit Ext. Unit
Ext Unit Eat Unit Ext.
1 C-TBL-80 5,912.79 5,912.79 5,670.00 5,870.00 2,832.00 2,832.00 no bid no bid no bid no bid no bid no bid no bid rw bid no bid no bid
2 C-TBL-81 3,524.25 3,524.25 2,910.00 2.910.00 5,510.00 5,510.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
3 TOL-12 145.97 145.97 266.31 266.31 313.00 313.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
4 TBLA6 237.70 950.80 237.70 950.80 280.00 1,120.00 no bid no bid no bid no bld no bid no bid no bid no bid no bid no bid
5 TBL-17 237.70 475.40 237.70 475.40 280.00 560.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
6 TBL-18 276.95 553.90 276.95 553.90 325.00 650.00 no bid no bid -bid no bid no bid no bid no bid no bid no bid no bid
7 TBL-23 171.11 342.22 317.08 634.16 373.00 746.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
8 TOL-24 200.88 802.64 346.83 1,386.52 408.00 1,632.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
9 TBL-26 284.89 1,139.56 284.89 1,139.56 335.00 1,340.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
10 TOL-32 252.69 2,526.90 252.89 2.526.90 297.00 2,970.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
11 TBL43 252.69 1,768.83 252.69 1,768.83 297.00 2,079.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
12 TBL-36 304.73 1,218.92 304.73 1,218.92 354.00 1,416.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
13 TBL-37 421.16 842.32 839.21 1,678.42 850.00 1,700.00 no,bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
14 TOL-38 456.44 1,825.76 456.44 2,738.64 530.00 2,120.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
15 TBL-41 687.08 687.08 687.08 687.08 799.00 799.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
16 TBL-50 219.18 1,095.90 219.18 1,095.90 255.00 1,275.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
17 TBL-51 273.86 273.86 273.86 273.86 318.00 318.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
18 TBL-60 354.56 354.56 354.56 354.56 412.00 412.00 1 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
19 T-TBL-07 45820 6,414.80 458.20 6,414.80 540.00 7,560.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
20 T-TBL-08 519.50 3,117.00 519.50 2,597.50 611.00 3,666.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
21 T-TBL-09 485.10 1,940.40 485.10 1,940.40 570.00 2,280.00 no bid no bid no bid no bid no bid no bid no bid nc bid no bid no bid
22 T-TBL-10 549.93 A41,6.88.51
93 2,749.85 646.00 3,230.00 rw bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
23 Delivery 8lnstalla6o 2,150.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
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TOT 212,182.11 44,528. Ne Na Na Na Na Na Na Na Ne Na
DATE: September 20, 2007
SUB3ECT: City Council Meeting - September 27, 2007
ITEM: *15E6. Consider a resolution authorizing the City Manager to issue a
purchase order to The Spencer Company for Bid Package 8 -
Mobile Marker Board - and Bid Package 10 - Plastic Laminate
Tables for the new Police Department headquarters building.
Department: Police Department
Staff Person: Chris Bratton, Police Captain
justification:
As construction of the new police headquarters building nears completion it is time to award
bids for furniture and audiovisual equipment so that it may be received by the city in time to
be assembled and installed in advance of the projected construction completion date.
Funding•
Cost: $45,724.38
Source of funds: Capital Project Fund
Background Information:
The Police Department earlier this year began renovating the former Tellabs building in North
Round Rock for use as a new police headquarters building. That $21.5 million project by F.T.
Woods, Inc., is anticipated to be completed at the year's end. As part of that project, a total of
$1.2 million in furniture and audiovisual equipment is slated to be purchased for that new
facility. The Spencer Company is one of six vendors for who staff is recommending bid awards
after a competitive bidding process.
Public Comment: None