R-07-09-27-15E8 - 9/27/2007 RESOLUTION NO. R-07-09-27-15E8
WHEREAS, the City of Round Rock ( "City" ) desires to purchase
nesting tables and chairs; officer seating; junior seating; task
seating; and sled based guest seating for the new Police Department
headquarters building, and
WHEREAS, Austin Business Furniture has submitted the lowest
responsible bid, and
WHEREAS, the City Council wishes to accept the bid of Austin
Business Furniture, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the bid of Austin Business Furniture is hereby accepted as
the lowest responsible bid and the City Manager is hereby authorized
and directed to issue a purchase order to Austin Business Furniture for
Bid Package 4 - Nesting Tables and Chairs; Bid Package 5 - Officer
Seating; Bid Package 7 - Junior Seating; Bid Package 11 - Task Seating;
and Bid Package 14 - Sled Based Guest Seating for the new Police
Department headquarters building.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 27th day of September, 2007 .
0:\wdox\RESOLUTI\R70927E8.WPD/rmc
N LL, Mayor
City o Round Rock, Texas
ATTEST � t,W
•
CHRISTINE R. MARTINEZ, City Secretary
2
September 4,2007
Mr.Randy Barker
Purchasing
City of Round Rock
221 E.Main Street
Round Rock,TX 78664
Dear Mr.Barker:
Re:Round Rock Police Department Furniture/Audiovisual Systems Bid Package-Revised
Following up our meeting on the 22 d we have prepared recommendations for acceptance of the
Bid Packages. We are summarizing below the recommended awards by vendor with the
modifications agreed to in the meeting.
Electralink:
Bid Package 1 Audiovisual
Original Bid $334,615.25 5
Room 218 Delete equipment and labor ($5,288.50) °
Room 324 Delete equipment and labor ($7,672.33)
Revised Total for 0
Award $327,258.42
4 Ii
Rockford Business Interiors: u
Bid Package 2 Systems Furniture,Storage,accessories,etc. $374,532.61 OT
Bid Package 6 Detainee Seating $5,03130 RE
Bid Package 9 Mobile Computer Station $2,415.90 u L
Furniture for Business. 9
Bid Package 3 Wood Office,Executive Seating $201,679.00 s 7
U2
The Spencer Company: ' -
Bid Package 8 Mobile Marker Board $4,035.87 T 9
Bid Package 10 Plastic Laminate Tables $41,688.51 E 5
[note: The bid values for C-TBL-80 and C-TBL-81 were apparently transposed on the 0 w
bid form. C-TBL-80 had NO power/data; C-TBL-81 has power/data and would thus be 5 ' W
more expensive] 0 9 w
Southwest Business Solutions: 0 9
7 B A
Bid Package 13 Steel Storage Shelving
00 R
A 1 T
Original Bid $85,499.00 L F N E
Room 133 Delete SSM36.2 6 @$1,518 ($9,108.00) L A a X
Revised Total for A X L A
Award $76,391.00 s E s
4 Y
T 7 S G
E2 A D
X - R R
A 9 G P
5 E
0 R
O N R
7 . TA
5 9 . T
2 7 , 1
5 5 0 4 I
4 1 F�7 N
Austin Business Furniture:
Bid Package 4 Nesting Tables and Chairs
Original Bid $109,380.75
Room 216 Add T-TBL-02: 2 @ $468.00 $936.00
(inadvertently deleted on Bid
Form)
Room 319 Add T-TBL-02: 8 @$468.00 $3,744.00
(inadvertently deleted on Bid
Form)
Room 329 Delete T-TBL-01: 14 @$458.15 ($6,414.00)
Room 329 Delete CH-60 28 @$239.60 ($6,708.80)
Room 349 Delete T-TBL-03 1 @$502.80 ($502.80)
Room 349 Delete T-TBL-04 3 @$517.40 ($1,522.20)
Room 443 Delete T-TBL-01 1.5 @$458.15 ($6,872.25)
Room 443 Delete CH-61 30@$239.60 ($7,188.00)
Revised Total for 5
Award $84,822.60 0
Bid Package 5 Officer Seating $63,494.02 0
Bid Package 7 Junior Seating $773.56
Bid Package 11 Task Seating $19,411.56 O
Bid Package 14 Sled Based Guest Seating u
Original Bid $27,266.02 OT
Room 329 Add CH-10 28 @ $150.96 $4,226.88 R E
Room 443 Add CH-12 30 @ 150.96 $4,528.80 UL
Revised Total for M
Award $36,021.70 9
S 7
No Bid: U2
Bid Package 12 Technology Stations I
T 9
Total Award Fundture/Audiovisual Systems $1,237,556.05 E 6
0
6 tv
When you are ready to issue a Notice to Proceed please contact us for purposes of coordinating a 9 w
the various installation dates. 0 9 .
7 B A
We will forward final finishes as soon as Police have authorized. Please contact me if you have DO R
any questions. A ! T
L F U E
Sincerely, L A K X
A X L A
S E S
9 Y
Melinda A.McNutt,AIA T 7 S c 1
E 2 A O
Attachments: Spreadsheet detail backup X - R R
A 9 G P
cc: Chris Bratton 5 6 E O
o tt R
7 • T A
5 9 . T -
2 7 C i
5500
4 't fR Ri
bid Tab 07-059 Office Furniture and Audio Visual Systems BID GROUP:4 Nesting Tables&Chairs Page 1 of 1
Line ABF Workplace Resource The Spencer Co. BAUHAUS Corporate Source Data Projection. Electra Link Ford AV FFB Rockford Southwest Solution Visual
Innovation. The Whitlock Group
Item Code
It.. Unit Ext. Unit Ext. Unit Ext. Unit Exl. Unit Ext Unit Ext, Unit Ext. Unit Ext. Unit Exl. Unit Ext. Unit ExL
Ung ExL Un8 Ext
1 CH60 239.60 30,668.80 265.00 33.920.00 266.25 34,080.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
2 CH61 239.60 7,188.00 265.00 7,950.00 266.25 7,987,50 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
3 CH62 239.60 23,960.00 265.00 26,500.00 266.25 26,625.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
4 T-TBL-01 458.15 18,784.15 490.98 20,130.18 490.98 20,130.18 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
5 T-TBL-02 468.00 4,680.00 516.60 5,166.00 516.80 5,186.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
6 T-TBL-03 502.80 13,575.60 506.52 13,676.04 506.52 13,876.04 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bb
7 T-TBL-04 517.40 1,552.20 537.60 1,612.80 537.60 1,612.80 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
97 TY4p9 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
9 T-TBL-90(new ADD02) 468.00 13,104.00 516.60 14,464.80 516.60 14,484.80 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
10 T-TBL-91(new ADD02) 548.00 548.00 546.84 546.84 546.84 546.84 no bid no bid no bid no bid no bid no bid no bid no bid no bid no ba
11 13.11-y&Imstellation no bid 4,960.00 4,960.00 1 8,311.10 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
TOTAL 114,060.7 128,926.8 132,800.2 Ma We n/a n/a n/a n/a We Ma Me n/a
Bid Tab W-Ub9 Office Furniture and Audio Visual Systems BID GROUP:5 Officer Seating Nage1 of1
Line ABF Corporate Source BAUHAUS Data Projections ElectraLink Ford AV FFB Rockford The Spencer Co. Southwest Solutions Visual InnoveUms
The WhiUock Group Workplace Resource
Item Code
Item Unit Ext. Unit Ext. Unit Ext. Ural ExL UnU Ezt. Un 8 Ext Unit E.. Unit Ezl Unit Ext. Unit Ezt. Unit Ex,
Unit Ext UnU Ext
1 CH2O 348.65 19,175.75 410.34 22,568.70 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
2 CH21 348.65 697.30 410.34 820.68 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
3 CH22 348.65 2,091.90 410.34 2,462.04 no bld no bid no bid no bid no bid nc bid no bid no bid no bid no bid no bid
d CH24 280.32 1,962.24 351,56 2,463.72 -bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
5 C.23 280.32 2,242.56 351.96 2,815.68 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
6 CH54 288.78 10,973.64 410.34 15,592.92 no bid no bid no bid no bid no bid no bid no bid no bid rw bid no bid no bid
7 CH56 288.78 12,128.76 410.34 17,234.28 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
8 CHS8 288.78 8,952.18 410.34 12,720.54 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
9 CH59 220.41 1,983.fi9 351.96 3,167.64 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
10 LG-03 1,643.00 3,286.00 1,967.23 j 3,934.48 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
11 Delivery 6 1-t.li.tion no bid no bid no bid no bid no bid no bid no bid no bid no bid= no bid no bid no bid no bid
TOTA
63,494.02 83,780.6 n/a n/a n/a Na We n/a We We We Na n/a
bid Tab 01-059 Office Furniture and Audio Visual Systems BID GROUP:7 Junior Seating Page 1 of 1
Line Workplace Resource The Spencer Co. ABF FFS BAUHAUS Corporate Source Data Projections 9bid
inbid
Rockford Southwest Solutions Visual 1--tions The Whitlock Group
Item Code
Sem Unit Ext. Unit Ext Unit Ext. Unit Ext Unk ExL Unit Ext. Unil Ext. Ext. Unit Exl. Unit ExL Unit Ext Un6
Ext.
I CH75 107.48 107.48 153.91 153.91 153.91 153.91 180.00 180.00 no bid no bid no bid no bid no bid no bid no bid
2 CH76 80.50 161.00 74.09 148.18 74.09 148.18 95.00 190.00 no bid no bid no bid no bid no bid no bid no bid
3 CH77 85.64 171.28 81.59 163.18 81.59 163.18 95.00 190.00 no bid no bid no bid no bid no bid no bid no bid
1 1B1-79 215.38 21538 233.29 233.29 233.29 233.29 275.00 275.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid
5 Delivery 8 Inetalletlo 94.12 94.12 67.00 75.00 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
7O7A 749.2 785.51773. 835.0 n/e We n/a n/a n/a n/a n/a We n/a
Bid Tab 07-059 Office Furniture and Audio Visual Systems BID GROUP:11 Task Seating Page 1 of 1
Line ABF The Spencer Ca. BAUHAUS Corporate Source Data Projections Electra Link FOM AV FFB Rockford Scutt—t Solutions Visual Innovatlone The
WhiBock Group Workplace Resource
Item Code
Item Unit Ext. Unll Ext. Unit I EM. Unit EA UnH FsL UnH EzL Unit Exl. Unit FxL Unit Exl Unit Ext. Unit I E- UnH
EzL UnH Ezt.
1 CH02 333.62 8,006.88 420.12 10,002.88 no bid no bid no bid no bid no bid no lad no bid no bid no bid no bid no bid
2 CH04 333.62 1,334.48 420.12 1,680.48 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
3 CHOS 337.20 1,011.60 461.88 1,385.64 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
4 CH07 337.20 1,348.80 461.88 1,847.52 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
5 CHOS 337.20 1,348.80 461.88 1,847.52 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
6 CH51 318.47 3,821.64 461.88 5,542.56 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
7 CH52 317.42 2,539.36 420.12 3,360.96 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
8 Delivery&Installa8e no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
TOTA 1%411.5 25,747. n/e n/a n/a n/a n/a Na n/a n/a n/a We Na
laid Tab 07-059 Office Furniture and Audio Visual Systems BID GROUP:14 Sled Based Guest Seating Page 1 of 1
U. ABF BAUHAUS Corporate Source Data Projections Electra Link Ford AV FFB Rockford The Spencer Co. Southwest Solutiono Visual Innovations The Whitlock
Group Workplace Reeource
Item Code
Item Unit Ext. Unit Ext. U-7 E#. UnN EaL UnX Eat Unit E.L Unit Fwd. UT, Ext. Unit Fxl. Unit Eat. Unit Etd.
Unit I Fal. Unit I ExL
1 CH10 150.96 6,64224 no bid no bid no bid ro bid no bid no bid no bid no bid no bid no bid no bid no bid
2 CH11 150.96 603.84 no bid no bid no bid no bid no bid no bid no bid nc bid no bid no bid no bid nobid
3 CH12 150.96 7,246.08 no bid no bid no bid no bid no bid no bid -bid no bid -bid no bid no bid no bid
4 CH13 150.96 6,038.40 no bid no bid no bid no bid no bid no bid nc bid -bid -bid no bid no bid no bid
5 CH14 150.96 1,358.64 no bid no bid no bid no bid no bid no bid .bid nc bid ro bid no bid no bid no tiM
6 CHIS 116.92 1,052.28 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
7 CHI$ 116.92 233.84 no bid no bid no bid no bid no bid no bid no bid ro bid no bid ro bid no bid no bid
8 CH17 150.96 754.80 nc bid no bid no bid no bid no bid no bid no bid -bid no bid no bid no bid no bid
9 CH70 48.10 192.40 no bid no bid no bid no bid no bid no bid no bid ro bid no bid no bid no bid no bid
10 CH72 48.10 1,443.00 no bid no bid no bid no bid no bid no bid no bid -bid no bid no bid no bid no bid
11 CH73 48.10 240.50 no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
12 Daliwry&installation no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid no bid
TOTAL_ 25,806.0 We We Ne Na We n/a We Na Ne Ne Na Na
DATE: September 20, 2007
SUBJECT: City Council Meeting - September 27, 2007
ITEM: *15E8. Consider a resolution authorizing the City Manager to issue a
purchase order to Austin Business Furniture for Bid Package 4
- Nesting Tables and Chairs; Bid Package 5 - Officer Seating;
Bid Package 7 - Junior Seating; Bid Package 11 - Task
Seating; and Bid Package 14 - Sled Based Guest Seating for
the new Police Department headquarters building.
Department: Police Department
Staff Person: Chris Bratton, Police Captain
Justification:
As construction of the new police headquarters building nears completion it is time to award
bids for furniture and audiovisual equipment so that it may be received by the city in time to
be assembled and installed in advance of the projected construction completion date.
Funding:
Cost: $327,258.42
Source of funds: Capital Project Fund
Background Information:
The Police Department earlier this year began renovating the former Tellabs building in North
Round Rock for use as a new police headquarters building. That $21.5 million project by F.T.
Woods, Inc., is anticipated to be completed at the year's end. As part of that project, a total of
$1.2 million in furniture and audiovisual equipment is slated to be purchased for that new
facility. Electralink is one of six vendors for who staff is recommending bid awards after a
competitive bidding process.
Public Comment: None