R-01-07-26-14D2 - 7/26/2001 RESOLUTION NO. R-01-07-26-14D2
WHEREAS, the U. S . Department of Justice, has grant funds
available to cities for various law enforcement projects, and
WHEREAS, grant funds are available through the C.O.P. S .
(Community Oriented Policing Services) in Schools 2001 Program, and
WHEREAS, the City Council wishes to make application for the
grant to provide financial assistance for the above-described program,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above-described grant .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended, and the Act .
RESOLVED this 26th day of July4ROBT
. STLUKA, A. , Mayor
City of Round Rock, Texas
ATTEST:
4"Mti4.A�
JE LAND, City Secretary
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GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget Supervisor(499-
2869)for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three(3)working days prior to the grant
application due date or any City Council-related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed by the
department and submitted with the Council Action requesting approval to apply and the"Request for Finance
Approval"form. If a grant is awarded, a copy of this GAPR should be submitted with the Council Action
requesting authorization to accept the grant and the"Request for Finance Approval"form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL BE
CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor U.S. Department of Justice
Grant Title: COPS in Schools 2001
Grant Amount: Grant FTEs: Grant Match:
$250,000 2.0 $4,836
Program Budget
Fiscal Year FY: 02 FY: 03 FY: 04 FY: 05 FY: TOTAL
Grant Funding $81,130 $84,034. $84,836 $0 $250,000
Required City Match $0 $849 $3,987 $92,962 $97,798
TOTAL $81,130 $84,883 $88,824 $92,962 $254,836
Please complete the sentences listed below by filling out the boxes:
This-is the list year : 1S of a list` ear 3-Year Grant.
This Grant will be appropriated in fY: 2001-02
Other In-Kind Match Provided: $ $95,694(see note in "Collaborations )
Total Program Budget: $ $439.918
Page 1
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s)and Status (regular/temporary). Please add rows if number is insufficient.]
TITLE STATUS (Reg./Temp.) Estimated Cost*
1. School Resource Officer Regular $219,959
2. `' School Resource Officer Regular $219,959
3.
TOTAL:[' $439,918
"Cost is the estimated cost for an officer for four years.At the end of the grant period,Round Rock Independent School District would fund
approximately 42 percent of the cost of these positions into the future.
Should we subcontract? If so, why? No.
This grant proposal/application is a: New Grant Renewal Grant Revision
Type of Funds: Federal Federal Pass-Through _State _Private/Other
Funding Source:
The primary funding source for this grant is the U.S.Department of Justice COPS in Schools program,which funds up to$125,000 for officer
salary and benefits over a three-year period.Round Rock Independent School District agrees to pay half of the initial equipment costs and a
42 percent share of the salary/benefits in each year of the grant and thereafter.On balance,the project looks like this:
Item Year 1 Year 2 Year 3 Year 4 4-Year Total
Revenue
USDOJ COPS $81,130 $84,034 $84,836 $0 $250,000
RRISD $23,030 $23,207 $1,666 $47,791 $95,694
Total Outside Revenue $104,160 $107,241 $86,502 $47,791 $345,694
Costs
Salary and Benefits $81,130 $84,883 $88,824 $92,962 $347,798
Equipment $92,120 $0 $0 $0 $92,120
Total Costs $173,250 $84,883 $88,824 $92,962 $439,918
Balance Cost to the City) ($69,090) $22,358 $2,322 $45,171 $94,224
GRANT TERM DATES
TERM YEAR MONTH/DAY/YEAR THROUGH MONTH/DAY/YEAR
Year One: Grant term dates depend on the Through Grant term dates depend on the date
Year Two: date of award-theoretically, Through of award-theoretically, they could
Year Three: they could start January 1, 2002. Through start January 1, 2002.
Year Four: Through
Year Five: Through
Collaborations with other Agencies/Departments: This project is in collaboration with Round Rock
Independent School District. The school district is working on the grant with the Police Department, providing
supporting data and contributing $95,694 over the four-year grant tenure to the project, as well as continuing to
pay$47,691 (roughly the ten-month cost of one officer)annually after the federal funding expires. In addition, the
responsibilities and roles of RRPD and RRISD will be spelled out in a Memorandum of Understanding that will be
included with the grant application.
Page 2
List the Departmental Goal or Strategy that will be supported by this grant (as included in the Approved
Budget Document):
1. Maintain a safe environment for all citizens and aggressively address criminal activity throughout the city
by developing partnerships throughout the community(General Plan Goal 11.2).
2. Continue the Community Policing Program. (General Plan Goal 11.2)
Associated Program/Program Objective:
The proposed grant program addresses three objectives under the above-listed Departmental Goals. Under the
first goal listed above("Maintain a safe..."), this proposed program would address the objectives to Address
specific areas of the City and specific crimes proactively, and Develop a mechanism for regular intelligence.
Assigning school resource officers (SROs)to schools addresses both a geographic need as well as particular
attention that would be paid to kinds of law enforcement and safety concerns that schools, students, and parents
have for secondary schools in Round Rock. In addition, SROs are an important conduit for intelligence related to
gang-related activity in and around the schools.
Under the "Continue the Community Policing Program" goal, this program would contribute to the objective,
Continue to emphasize problem-solving approach to law enforcement. School resource officers are in a unique
position to address school and juvenile problems through their daily interaction with students. The safety audit
and plan which are responsibilities of these officers, in particular, is a formalized problem-solving approach that
will be implemented and maintained in the schools to which these officers are assigned.
PLANNED PERFORMANCE MEASURES (List Major Three):
1. Completion and implementation of campus safety audit and safety plan.
2. Number of law enforcement incident responses.
3. Documentation of gang and gang-related activity at campus.
Brief description of proposed grant program: This proposal would fund over three years the salary, benefits,
and equipment of two School Resource Officers to serve secondary schools within the city limits of Round Rock.
These officers serve a variety of functions ranging from developing a campus safety plan and documenting and
responding to gang-related activity, as well as teaching students about peer pressure, handling crisis, conflict
mediation, and other topics. The program requires $69,090 be budgeted in the 2001-02 fiscal year, and if the
grant is not awarded, this budget would be withdrawn.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box or Detail in "Other."):
A If this grant project's goals and objectives are reached, the Department will request funding from the
General Fund to continue the program if grant funding ends.
B This grant-funded project is considered a baseline program to be continued with or without grant funding.
C This grant-funded project is not considered a baseline program that must be continued with or without
grant funding.
D This one-time grant-funded project intended to cease at the grant-term end. No other funding will be
requested from alternative grant sources or General Fund dollars
If this grant-funded project's performance (for in the example of a pilot or demonstration grant) indicates
E the need for the Department to apply for follow-up grant funding, the project may require supplemental
funding from the General Fund to cover the cost of the follow-up project.
F Other:
Page 3
DEPART TA W/APPROVAL
(To be complete the itting Department)
Dept. Director Review/Approval: ate: r1" o
Date Application Due (if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved/Disapproved:
4 City Budget Supervisor Review/Approva Date: /
Finance Director Review/Approval: Date:
Page 4
DATE: July 20, 2001, 2001
SUBJECT: City Council Meeting—July 26, 2001
ITEM: 14.D.2. Consider a resolution authorizing the Mayor to make the necessary
grant application to the U.S. Department of Justice for the COPS in
Schools 2001 Program to hire two School Resource Officers. If
funded, this grant would provide $250,000 in salary and benefits for two
School Resource Officers over a four-year period. The cost to the City
for FY2001-2002 would be $69,090.
Resource: Paul Conner, Chief of Police
Rick White, Management Analyst
History: This grant proposal would fund over a four-year period $250,000 of the salary and
benefits of two School Resource Officers to serve secondary schools within the city
limits of Round Rock. These officers serve a variety of functions ranging from
developing a campus safety plan and documenting and responding to gang-related
activity, as well as teaching students about peer pressure, handling crisis, conflict
mediation, and other topics.
Because the grant funds only salary and benefits, the program requires $69,090 in
city funds be budgeted in the 2001-02 fiscal year. The total City cost would be
$94,224 over the four-year term of the grant. If the grant is not awarded, this budget
would be withdrawn. The necessary FY 2001-02 funds have been requested as part of
the budget process.
This project is in collaboration with Round Rock Independent School District. The
school district would provide supporting data and contribute an estimated $95,694
over the four-year grant tenure to the project. Development of an addendum to the
interlocal agreement with the School District that would capture these costs is under
way with school officials.
Funding:
Cost: $69,090
Source: General Fund
Outside Resources: $23,000 (est. for FY 2001-02)
Impact/Benefit: School Resource Officers (SROs) address both a geographic need as well as
the kinds of law enforcement and safety concerns that school officials, students,
and parents have for secondary schools in Round Rock. In addition, SROs are
an important conduit for intelligence related to gang-related activity in and
around the schools, and they are in a unique position to address school and
juvenile problems through their daily interaction with students.
Public Comment: None
Sponsor: None
U. S.Department of Justice
Office of Community Oriented Policing Services fA
COPS in Schools Award
Application Organization's Name: Round Rock Police Department
Grant#: 2002SHWX0092
ORI#: TX24605
Vendor#: 746017485
Law Enforcement Executive Name: Chief Paul N. Conner
Address: 615 Pahn Valley Boulevard
City,State,Zip Code: Round Rock,TX 78664
Telephone: (512)218-5505
Fax: (512)218-3267
Government Executive Name: City Manager Robert Bennett
Address: 221 East Main Street
City,State,Zip Code: Round Rock,TX 78664
Telephone: (512)218-5401
Fax: (512)218-7097
Award Start Date: March 1,2002 Award End Date: February 28,2005
Award Amount: $ 250,000 Number of Officers: Full Time: 2
Part Time: 0
APR 7 1002
C 1 Date
By signing this ward,t ignato fficials are agreeing to abide by the Conditions of Grant Award found on the reverse side of this document:
Paul N. Conner, Chief of Police
Signature of Law Enforcement Executive with the Typed Name and Title of Law Enforcement Date
authority to accept this grant award. Executive.
N)t1P Maxwells Mayor Q -
Signature ovemment Executive with Typed Name and Title of Government Date
the authority to accept this grant award. Executive.
Award ID: 66906
CONDITIONS OF GRANT AWARD
1. The funding under this project is for the payment of entry-level SALARIES AND APPROVED FRINGE
BENEFITS for three years for newly hired,additional sworn career law enforcement officers or rehired officers.
Any portion of salaries above entry level must be provided for by the grant recipient. Overtime, training,
weapons,communication equipment,vehicles or other items cannot be paid for with COPS funding.
2. COPS in Schools grant funds must be used to hire one or more new, additional career law enforcement
officers, beyond the number of officers that would be hired or employed by the grantee in the absence of the
grant. Unless authorized in writing by the COPS Office,grant funds may not be applied to the salary or benefits
of an officer hired by a grantee prior to the Award Start Date listed on the front of this document.
3. Your agency is expected to implement the retention plan submitted with your application to retain each of the
additional sworn officer positions funded by the COPS in Schools program. The COPS Office will monitor
retention for one full locally funded budget cycle after the expiration of the grant award.
3. Your agency is required to initiate or enhance community policing through the activities identified in your
COPS in Schools grant application, including school resource officer duties. Significant changes to the
community policing activities identified in the application must be approved by the COPS Office.
5. Officers funded under this grant may only be involved in activities or perform services that exclusively benefit
your agency and the population that it serves. If your agency receives police services through a contractual
arrangement, your agency is responsible for ensuring that the hiring of the officer results in officer deployment
into a partner school within your jurisdiction.
6. The grantee acknowledges its agreement to comply with the assurances and certifications submitted with the
COPS in Schools application.
7. Your agency will be responsible for submitting Programmatic Progress Reports and quarterly Financial Status
Reports. As those reports become due,your Grant Program Specialist and Staff Accountant can assist you with
these forms and information necessary for compliance.
8. Requests for extensions of the grant award period that merely involve additional time, not additional funding,
should be submitted to your Grant Program Specialist no earlier than 90 days before the grant end date.
9. The grantee agrees to allow the Department of Justice or the Comptroller General access to and the right to
examine records and documents related to the grant.
10. The grantee agrees to comply with all requirements imposed by the Department of Justice as a condition or
administrative requirement of the grant; with the program guidelines; with the requirements of OMB Circulars
A-87 (governing cost calculations) and A-133 (governing audits); with the applicable-provisions of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended; -with 28 CFR Part 66 (Uniform
Administrative Requirements);with the provisions of the current edition of the appropriate COPS grant owner's
manual;and with all other applicable laws,orders,regulations or circulars.
11. Grantees that have 50 or more employees and grants over $500,000 (or over $1,000,000 in grants over an
eighteen-month period), must submit an acceptable Equal Employment Opportunity Plan ("EEOP") or EEOP
short form (if grantee is required to submit an EEOP under 28 CFR 42.302), that is approved by the Office of
Justice Programs,Office for Civil Rights within 60 days of the award start date. For grants under$500,000,but
over $25,000, or for grantees with fewer than 50 employees, the grantee must submit an EEOP Certification.
Grantees of less than$25,000 are not subject to any EEOP requirement.
12. The grantee agrees to complete and keep on file, as appropriate, and Immigration and Naturalization Service
Employment Eligibility Verification Form(1-9). The form is to be used by recipients of Federal funds to verify
the persons are eligible to work in the United States.
13. COPS in Schools grantees are required to send each school resource officer(s) (SRO) deployed into a partner
school as a result of receiving a COPS in Schools grant, and one school administrator to one COPS in Schools
Training.
ROUND ROCK POLICE DEPARTMENT R°
Planning and Research Unit
615 E. Palm Valley Blvd Phone: (512) 218-5524 TE R00ao°�
Texn
Round Rock,Texas 78664 Fax: (512) 218-3267
r`
DATE: June 24, 2002
TO: Christine Martinez
FROM: Rick White/
Management Analyst
SUBJECT: COPS in Schools Grant Award Acceptance
As you may remember, the City Council on July 26, 2001, authorized an application to the
federal COPS in Schools for the partial funding of two School Resource Officer positions.
We've received the award, and enclosed is the grant acceptance, for which I need the Mayor's
signature.
For his background, I've included the blue sheet from the original Council agenda submission.
If you or he has any questions,please don't hesitate to call/email.
/enc