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R-01-08-23-14B1 - 8/23/2001 RESOLUTION NO. R-01-08-23-14B1 WHEREAS, section 13 . 02 of the Home Rule Charter for the City of Round Rock, Texas, provides that the Council shall designate a public newspaper of general circulation in the City as official publication for legal notices, and WHEREAS, the Round Rock Leader is a public newspaper of general circulation in the City, and WHEREAS, the Council is desirous of designating the Round Rock Leader as the official publication of the City, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Round Rock Leader is designated as the official publication of the City and all ordinances, notices and any other matter required to be published shall be published therein, and BE IT FURTHER RESOLVED that the Council hereby authorizes the Mayor to execute a one year agreement with the Round Rock Leader to provide the required services at its normal and usual rates, a copy of said agreement being attached hereto and incorporated herein for all purposes . The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted O:\WPDOCS\RESOLOTI\R10823Bl.WPD/sc upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act . RESOLVED this 23rd day of August, 2001 . ROB A. STLUKA, JR. , ayor City of Round Rock, Texas ATTEST : (19, r%�- Z"-to� JfNE LAND, City Secretary 2 Com'' P.O. Box 459 ROUND ROCK Round Rock,Tx 78680-0459 5 - ( 12)255 5827 FAX (512)255-3733 www.rrleader.com STATE OF TEXAS CITY OI}ROUND ROCK This agreement is made this 25`x'day of July,2001,between the City of Round Rock,Texas,a municipal corporation operating under a home rule charter,hereinafter called"CTTY",and TODD PUBLICATIONS,INC.,DBA ROUND ROCK LEADER,a general partnership doing business at 105 S.Blair Street,Round Rock,Williamson County,Texas,hereinafter called "TODD": Whereas,TODD is the publisher of the Round Rock Leader,a public newspaper of general circulation in the city of Round Rock,and Whereas,the Home Rule Charter for the City provides that the Council shall annually designate a public newspaper as the official organ of the CITY,and Whereas,the Home Rule Charter instructs the Council to contract annually with a public newspaper,and Whereas,the Council has by resolution designated the Round Rock Leader as the official organ of the CITY; NOW,THEREFORE,IT IS AGREED AS FOLLOWS: I. TODD agrees to publish in the Round Rock Leader all ordinances,notices,and any other advertising matter required to be published by the Home Rule Charter,the ordinance of the CITY,or the Constitution and/or laws of the State of Texas. TODD further agrees that all such matter in the form of legal liner advertising delivered to it's office by 3:30 PM on Monday will be published in the paper dated and delivered the Thursday immediately following,and that all such liner advertising matter delivered to it's office by 3:30 PM on Thursday will published in the paper dated and delivered the Monday immediately following. TODD further agrees that all such matter in the form of Display advertising delivered to it's office by 12:00 PM on Monday will be published in the paper dated and delivered the Thursday immediately following,and that all such Display advertising matter delivered to it's office by 5:00 PM on Wednesday will published in the paper dated and delivered the Monday immediately following. TODD further agrees that all such matter in the form of Maps and Illustrations delivered to it's office by 12:00 PM on Monday will be published in the paper dated and delivered the Thursday immediately following,and that all such Display advertising matter delivered to it's office by 5:00 PM on Wednesday will published in the paper dated and delivered the Monday immediately following. TODD further agrees to provide CITY with all appropriate affidavits of publication and tearsheets of actual publications as may be requested by the CITY. Published each Monday and Thursday H. In consideration of the foregoing,CITY agrees to pay TODD the following advertising rates: Display Advertising(border advertisements) $7.00 per column inch* Maps&Illustrations inserted into Legal Liner $7.00 per column inch* Legal Liner Advertising 0.25 cents per word *This is a flat rate.No discounts available. In addition to publishing Legal Liner advertising in the printed publication(newspaper), TODD agrees to publish legal liner advertising on our electronic publication(web site)at www.rrleader.com at no additional charge. All accounts are due on the 25'of the month following publication.Past due balances will be accessed a service charge of 1.5 percent of total balance due,up to and including past service charges. The aforementioned rates to be held for one calendar year from the date this contract becomes effective. III. The obligations and undertakings of each of the parties to their agreement shall be performable in Round Rock,Williamson County,Texas. IV. This agreement shall be governed by and construed in accordance with the laws of the State of Texas. V. The contract shall become effective on July 25,2001 and shall continue to effect for one year from such date. xecuted ' upli e cop' on the 25 day of July 2001. Robe a,Mayor, City c f RobKd Rock,Texas M D: AA114,i J 5k"12'6L�' Joaone Land,Assistant City Manager TODD PUBLICATION INC.,DBA ROUND ROCK LEADER — 7c Mary Jane Tod General Mana er,Ro d Rock Leader;Vice President,Todd Publications,Inc. DATE: August 17, 2001, 2001 SUBJECT: City Council Meeting—August 23, 2001 ITEM: 14.B.1. Consider a resolution authorizing the Mayor to execute an agreement with the Round Rock Leader for publication of official City notices. By Charter, the City is required to enter into a yearly agreement with a publication of general circulation to publish all officially required notices. Resource: Will Hampton, Communication Director History: In recent years, the City has solicited quotes from the Round Rock Leader and Austin American-Statesman for this Charter-required contract. Historically, the Council has selected the Leader•, on two occasions, the Austin American- Statesman was awarded the contract. Funding: Cost: Both the Leader and the American-Statesman are offering a rate of$7 per column inch for required notices. The City has spent $71,669 on all newspaper advertising, which includes legal notices, City Beat and job listing classifieds, through June of the current fiscal year. Of that total, we have spent $27,271 with the Leader and $44,398 with the American-Statesman. Source of funds: General Fund Outside Resources: None Impact/Benefit: Required legal notices help inform citizens of City activities such as public hearings and are an important component of the City's overall communication effort. Public Comment: N/A Sponsor: N/A EXECUTED DOCUMENT FOLLOWS ROUND ROCK rORIGINAL P.O. Box 459 p Round Rock,Tx 78680-0459 `�" � �� (512)255-5827 FAX (512)255-3733 www.rrleader.com STATE OF TEXAS CITY OIV ROUND ROCK This agreement is made this 25h day of July,2001,between the City of Round Rock,Texas,a municipal corporation operating under a home rule charter,hereinafter called"CITY",and TODD PUBLICATIONS,INC.,DBA ROUND ROCK LEADER,a general partnership doing business at 105 S.Blair Street,Round Rock,Williamson County,Texas,hereinafter called "TODD": Whereas,TODD is the publisher of the Round Rock Leader,a public newspaper of general circulation in the city of Round Rock,and Whereas,the Home Rule Charter for the City provides that the Council shall annually designate a public newspaper as the official organ of the CITY,and Whereas,the Home Rule Charter instructs the Council to contract annually with a public newspaper,and Whereas,the Council has by resolution designated the Round Rock Leader as the official organ of the CITY; NOW,THEREFORE,IT IS AGREED AS FOLLOWS: I. TODD agrees to publish in the Round Rock Leader all ordinances,notices,and any other advertising matter required to be published by the Home Rule Charter,the ordinance of the CITY,or the Constitution and/or laws of the State of Texas. TODD further agrees that all such matter in the form of legal liner advertising delivered to it's office by 3:30 PM on Monday will be published in the paper dated and delivered the Thursday immediately following,and that all such liner advertising matter delivered to it's office by 3:30 PM on Thursday will published in the paper dated and delivered the Monday immediately following. TODD further agrees that all such matter in the form of Display advertising delivered to it's office by 12:00 PM on Monday will be published in the paper dated and delivered the Thursday immediately following,and that all such Display advertising matter delivered to it's office by 5:00 PM on Wednesday will published in the paper dated and delivered the Monday immediately following. TODD further agrees that all such matter in the form of Maps and Illustrations delivered to it's office by 12:00 PM on Monday will be published in the paper dated and delivered the Thursday immediately following,and that all such Display advertising matter delivered to it's office by 5:00 PM on Wednesday will published in the paper dated and delivered the Monday immediately following. TODD further agrees to provide CITY with all appropriate affidavits of publication and tearsheets of actual publications as may be requested by the CITY. Published each Monday and Thursday II. In consideration of the foregoing,CITY agrees to pay TODD the following advertising rates: 1 Display Advertising(border advertisements) $7.00 per column inch* Maps&Illustrations inserted into Legal Liner $7.00 per column inch* Legal Liner Advertising 0.25 cents per word *This is a flat rate.No discounts available. In addition to publishing Legal Liner advertising in the printed publication(newspaper), TODD agrees to publish legal liner advertising on our electronic publication(web site)at www.rrleader.com at no additional charge. All accounts are due on the 25th of the month following publication.Past due balances will be accessed a service charge of 1.5 percent of total balance due,up to and including past service charges. The aforementioned rates to be held for one calendar year from the date this contract becomes effective. III. The obligations and undertakings of each of the parties to their agreement shall be performable in Round Rock,Williamson County,Texas. IV. This agreement shall be governed by and construed in accordance with the laws of the State of Texas. V. The contract shall become effective on July 25,2001 and shall continue to effect for one year from such date. q duplica opies ' the 25f''day of July 2001. �a,Mayor, i of Round ,Texas A STED: jo#ne Land,Assistant City Manager TODD PUBLICATIONS,IN�.,DBA ROUND ROCK LEADER Mary ane Todd General Manager,R and ock Leader,Vice President,Todd Publications,Inc.