R-01-09-13-15B1 - 9/13/2001 RESOLUTION NO. R-01-09-13-15B 1
WHEREAS, Chapter 791 of the Texas Government Code, V.T.C.A. ,
authorizes local governments and agencies of the state to enter into
agreements with one another to perform governmental functions and
services, and
WHEREAS, the City of Round Rock wishes to enter into a Memorandum
of Understanding Relating to the ITS Integration Program ("Memorandum")
with the State of Texas, acting through the Texas Department of
Transportation (TxDOT) , to integrate the City's Computer-Aided Dispatch
System with TxDOT's Intelligent Transportation System Program, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City said Memorandum, a copy of same being attached
hereto and incorporated herein for all purposes .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
::ODMA\WORLDOX\O:\WDOX\RESOLUTI\R10913B1.WPD/sc
RESOLVED this 13th day of September, 2001 .
ROB A. STLU , JR. , ayor
City of Round Rock, Texas
ATTEST:
JO NE LAND, City Secretary
::ODMA\WORLDOX\O:\WDOX\RESOLUTI\R10913B1.WPD/sc
ITS Deployment Program 0914-00-167
FY01 Integration Component
MEMORANDOM OF UNDERSTANDING
Relating to the ITS Integration Program
By and Among
Texas Department of Transportation
Williamson County
City of Round Rock
WITNESSETH
WHEREAS, individual government entities in the Williamson County/Round Rock area
operate various public safety and service systems, and;
WHEREAS, these systems would benefit from regional integration and shared
information flows, and;
WHEREAS, the Transportation Equity Act for the 21 S` Century (TEA-21), P.L. 105-178,
Sections 5201 —5213 (23 USC 307 note), authorizes Federal funding to accelerate the
integration and interoperability of intelligent transportation systems in metropolitan and
rural areas, and;
WHEREAS, the signatories believe that the public good is best served by using FY01
Congressionally designated funds for the integration and electronic information sharing
of systems in the Williamson County/Round Rock Area, and;
WHEREAS, a cooperative effort between regional governmental entities is necessary to
facilitate planning, financing, and construction of such regional integration;
NOW, THEREFORE, Texas Department of Transportation (TxDOT), Williamson
County, and the City of Round Rock agree as follows:
1. Each agency will cooperate, assign appropriate staff, and seek and apply for funding
to plan and implement regionally integrated systems sharing information between
public safety and public service radio communication, computer-aided dispatch
(CAD), mobile data terminal (MDT), and intelligent transportation system (ITS)
described in the project proposal dated 02/23/2001.
2. TxDOT, with the assistance of Williamson County and the City of Round Rock, will
be the lead agency responsible for coordinating all activities with other agencies to
EXHIBIT
Williamson County/Round Rock 08/27/2001
Regional Integration 1 ��"All
ITS Deployment Program 0914-00-167
FY01 Integration Component
ensure that integration is completed according to the National ITS Architecture and
other regional plans.
3. TxDOT shall perform or cause to be performed integration tasks related to TxDOT's
advanced traffic management system (ATMS).
4. The City of Round Rock shall perform or cause to be performed integration tasks
related to the City's computer aided dispatch (CAD) system. No cost to the City is
anticipated other than City staff commitments.
5. Williamson County shall perform or cause to be performed integration tasks related to
the County's computer aided dispatch (CAD) system. No cost to the County is
anticipated other than County staff commitments.
6. The signatories are committed to ongoing maintenance and operation of each system
involved in the integration in which they have vested an interest.
7. The signatories shall provide matching funds proportionate to the vested interest in
each system integrated when possible and authorized by each respective governing
body to do so. Except for TxDOT, it is anticipated that the signatories will not be
required to provide any type of funds associated with this project other than staff
committments.
8. Each signatory shall be responsible for providing assistance in defining requirements
for a regional ITS Architecture consistent with the National ITS Architecture.
9. The signatories are committed to an evaluation of benefits as described in the
Proposal.
10. The parties agree that no party is an agent, servant, or employee of any other party
and agree that each party is responsible for any liability for its individual acts and
deeds as well as the acts and deeds of its contractors, employees, representatives, and
agents.
11. Nothing in the agreement shall be construed or interpreted to obligate any funds other
than staff commitments.
12. Additional agreement(s) will be executed for funding obligations or other obligations
from those outlined in this agreement, if necessary.
13. This MOU may be terminated by anyone of the undersigned parties upon a 30 days
written notice to the other signatories. Any one party may withdraw from this MOU
anytime for this purpose.
14. Any alteration, addition, or deletion to the terms of this understanding shall be by
amendment hereto in writing and executed by all parties.
Williamson County/Round Rock 08/27/2001
Regional Integration 2
ITS Deployment Program 0914-00-167
FY01 Integration Component
15. The MOU will become effective when fully executed by all parties to this
understanding.
Williamson County/Round Rock 08/27/2001
Regional Integration 3
ITS Deployment Program 0914-00-167
FY01 Integration Component
STATE OF TEXAS
Executed for the Executive Director and
approved for the Texas Transportation
Recommended for Approval Commission for the purpose and effect of
activating and/or carrying out the orders,
established policies or work programs
heretofore approved and authorized by the
Texas Transportation Commission.
By: By:
William C. Garbade, P.E. Carlos A. Lopez, P.E.
Typed or Printed Name Typed or Printed Name
District Engineer, Austin District Director,Traffic Operations Division
Title Title
Date Date
WILLIAMSON COUNTY
By kj, es R)ti
Title lced;l VJ 4-- 1
Date
CITY OF ROUND ROCK
By
Title
Date
Williamson County/Round Rock 08/27/2001
Regional Integration 4
�ppND qOC
Y K
r y
v
GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor(499-2869)for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three(3)working days prior to
the grant application due date or any City Councii-related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
"Request for Finance Approval"form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the"Request
for Finance Approval'form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Gran#or. U.S. Department of Transportation
brant Memorandum of Understanding Relating to the ITS Integration Program
Title.
Grant Amount: Grant FTEs: Grant lVlatch�
$198,404 0.0 $80,000
PROGRAM BUDGET
Flscal Year FY:0 -02, FY: . �Y; FY: FY:! TOTAL .
$198,404 $0
rant,Fundin $198,404
Rewir $0 $0 $0
TOTAL $198,404 $0 $198,404
Please complete the sentences listed below by filling out the boxes:
This is the list. 'ear : first of a list' ear one-year Grant.
This Grant will be appropriated in Y: FY 01-02
Other In-Kind Match Provided: $ 80,000
Total Program Budget: $278,404
Page 1
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient.]
:TITLE STATUS Re lTem Es#imat+ed Cast
1 n/a n/a n/a
3
TOTi4L n/a
Should we subcontract? If so,why?
This grant proposal/application is a: XXX New Grant Renewal Grant Revision
Type of Funds: XX Federal _Federal Pass-Through _State _Private/Other
Funding Source: U.S. Department of Transportation
GRANT TERM DATES
TERM YEAR hlIC3NTH/DA:-NEAR„ THROUGH NCONTH/DAY/YEA
Year One:-; Oct. 1, 2001 —Sept. 30, 2002 Trough
Yet'Twc� . Oct. 1,2002—Sept. 30, 2003 Trggh
Tiroig"h
Year Four: 41 rough
Year Frye: Tbrougr
Collaborations with other Agencies/Departments:
The MOU itself is between the Texas Department of Transportation (TXDOT),Williamson
County, and the City of Round Rock. Through the MOU, the county and the city would agree
to integrate its Computer Aided Dispatch systems with TXDOT's Intelligent Transportation
System program. TxDOT will provide the required match through reimbursing the City's
expenditures
List the Departmental Goal or Strategy that will be supported by this grant(as included in the
Approved Budget Document):
1. Maintain a safe environment for all citizens and aggressively address criminal activity
throughout the city by developing partnerships throughout the community(Strategic Plan
Goal 11.2).
2. Address traffic issues as they occur using existing resources (Departmental Strategy)
3. Ensure city facilities and equipment meets the needs of city employees and city residents
with attention to maintenance, modernization, and expansion (Strategic Plan Goal 12.1)
Associated Program/Program Objective:
PLANNED PERFORMANCE MEASURES (List Major Three)):
1.Integration of CAD and TXDOTs Intelligent Transportation System(ITS)program
2.Dispatchers gain ability to use cameras on 1-35
3.Extension of ITS program to Highway 79
Page 2
Brief description of proposed grant program:
The Texas Department of Transportation (TxDOT)Austin District has deployed freeway corridor
traffic management(CTM)systems as part of a strategic Intelligent Transportation System
(ITS)early deployment plan along the IH 35 and US 183 corridors. A CTM system exists at the
jurisdictional boundary along US 183 and is scheduled to approach jurisdictional boundaries
along IH 35 within the next 2 years. ITS employs computer-controlled video cameras,
illuminated signs, and lane closure signals to respond rapidly to changing highway conditions
such as major accidents or hazardous materials spills. Dispatchers would be able view scenes
within the cameras'view, which would increase dispatch efficiency, and TXDOT would receive
quicker notification of incidents to which it would need to respond.
The County and the City each use modern computer-aided dispatch (CAD)systems to respond
to reported incidents.Although undeniably linked by common transportation corridors,
integration between these systems is limited to telephone technology. However, each
jurisdiction has a need to be aware of roadway incidents inside the boundary of the other in a
more efficient manner to plan a timely and appropriate response.
This project proposes to integrate existing Williamson County's CAD and a new Round Rock
CADsystems with an existing TxDOT advanced traffic management system (ATMS). Integration
with ATMS will provide each area with the information needed to provide a timely and
appropriate roadway incident response, especially at jurisdictional boundaries.
TxDOT will act as lead agency coordinating the integration of Williamson County and Round
Rock emergency management systems.TxDOT will provide the required local match with funds
and services from Williamson County and the City of Round Rock as they become available.
Tasks to integrate Round Rock CAD can begin once a contract is awarded to a CAD vendor
expected in November 2001. Integration tasks may last 18 months.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in
"Other."):
A If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
B This grant-funded project is considered a baseline program that must be continued
with or without grant funding.
This grant-funded project is not considered a baseline program that must be
C. continued with or without grant funding.
This one-time grant-funded project intended to cease at the grant-term end. No
D. other fundin_g will be requested from alternative grant sources or General Fund
dollars
If this grant-funded project's performance (for in the example of a pilot or
E demonstration grant) indicates the need for the Department to apply for follow-up
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow-up project.
Other: This project only requires up-front expenditures on the part of the City, and
F. X these expenditures will be reimbursed by TxDOT up to $80,000. It is not
anticipated that additional funds will be required.
Page 3
PAR TAL REVIEW/APPROVAL
( be completed b t subm ting Department)
Dept. Director Review/Approval: Date: Y— �0
Date Application Due(if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved/Disapproved:
5"City Budget Supervisor Review/Approval: ate:
Finance Director Review/Approval: Date:
Page 4
DATE: September 7, 2001
SUBJECT: City Council Meeting— September 13, 2001
ITEM: 15.B.1. Consider a resolution authorizing the Mayor to execute a
Memorandum of Understanding Relating to the ITS Integration
Program with the Texas Department of Transportation and Williamson
County.
Resource: Paul Conner, Chief of Police
History: The TxDOT Austin District has deployed freeway-corridor,traffic-management systems as
part of a strategic Intelligent Transportation System(ITS) early deployment plan along the IH
35 and US 183 corridors. ITS employs computer-controlled video cameras, illuminated signs,
and lane closure signals to respond rapidly to changing highway conditions such as major
accidents or hazardous materials spills.Dispatchers would be able view scenes within the
cameras' view,which would increase dispatch efficiency, and TXDOT would receive quicker
notification of incidents to which it would need to respond.
The County and the City each use modern computer-aided dispatch(CAD) systems to respond
to reported incidents.Although undeniably linked by common transportation corridors,
integration between these systems is limited to telephone technology. However, each
jurisdiction has a need to be aware of roadway incidents inside the boundary of the other in a
more efficient manner to plan a timely and appropriate response.
This project proposes to integrate existing Williamson County's CAD and a new Round Rock
CAD systems with an existing TxDOT advanced traffic management system(ATMS).
Integration with ATMS will provide each area with the information needed to provide a
timely and appropriate roadway incident response, especially at jurisdictional boundaries.
TxDOT will act as lead agency coordinating the integration of Williamson County and Round
Rock emergency management systems. TxDOT will provide the required local match with
funds and services from Williamson County and the City of Round Rock as they become
available. Tasks to integrate Round Rock CAD can begin once a contract is awarded to a CAD
vendor expected in November 2001. Integration tasks may last 18 months.
The bottom-line cost to the City is $0,though there will be some up-front costs for which the
City will be reimbursed by TxDOT
Funding:
Cost: $80,000,to be reimbursed by TxDOT
Source: General Fund
Outside Resources: (TXDOT)
Impact/Benefit: Approving this resolution allows the proposed integration to take place at no final cost
to the City as the new Computer-Aided Dispatch/Records Management System program
is implemented.
Public Comment: None
Sponsor: None
EXECUTED
DOCUMENT
FOLLOWS
ITS Deployment Program 0914-00-167
FY01 Integration Component
MEMORANDOM OF UNDERSTANDING
Relating to the ITS Integration Program
By and Among
Texas Department of Transportation
Williamson County
City of Round Rock
WITNESSETH
WHEREAS, individual government entities in the Williamson County/Round Rock area
operate various public safety and service systems, and;
WHEREAS, these systems would benefit from regional integration and shared
information flows, and;
WHEREAS, the Transportation Equity Act for the 21" Century (TEA-21), P.L. 105-178,
Sections 5201 —5213 (23 USC 307 note), authorizes Federal funding to accelerate the
integration and interoperability of intelligent transportation systems in metropolitan and
rural areas, and;
WHEREAS, the signatories believe that the public good is best served by using FY01
Congressionally designated funds for the integration and electronic information sharing
of systems in the Williamson County/Round Rock Area, and;
WHEREAS, a cooperative effort between regional governmental entities is necessary to
facilitate planning, financing, and construction of such regional integration;
NOW, THEREFORE, Texas Department of Transportation (TxDOT), Williamson
County, and the City of Round Rock agree as follows:
1. Each agency will cooperate, assign appropriate staff, and seek and apply for funding
to plan and implement regionally integrated systems sharing information between
public safety and public service radio communication, computer-aided dispatch
(CAD), mobile data terminal (MDT), and intelligent transportation system (ITS)
described in the project proposal dated 02/23/2001.
2. TxDOT, with the assistance of Williamson County and the City of Round Rock, will
be the lead agency responsible for coordinating all activities with other agencies to
Williamson County/Round Rock 08/27/2001
Regional Integration 1
0/-09 -13 -/6/
1
ITS Deployment Program 0914-00-167
FY01 Integration Component ; C.:,Cs ;,)
ensure that integration is completed according to the National ITS Architecture and
other regional plans.
3. TxDOT shall perform or cause to be performed integration tasks related to TxDOT's
advanced traffic management system (ATMS).
4. The City of Round Rock shall perform or cause to be performed integration tasks
related to the City's computer aided dispatch (CAD) system. No cost to the City is
anticipated other than City staff commitments.
5. Williamson County shall perform or cause to be performed integration tasks related to
the County's computer aided dispatch (CAD) system. No cost to the County is
anticipated other than County staff commitments.
6. The signatories are committed to ongoing maintenance and operation of each system
involved in the integration in which they have vested an interest.
7. The signatories shall provide matching funds proportionate to the vested interest in
each system integrated when possible and authorized by each respective governing
body to do so. Except for TxDOT, it is anticipated that the signatories will not be
required to provide any type of funds associated with this project other than staff
committments.
8. Each signatory shall be responsible for providing assistance in defining requirements
for a regional ITS Architecture consistent with the National ITS Architecture.
9. The signatories are committed to an evaluation of benefits as described in the
Proposal.
10. The parties agree that no party is an agent, servant, or employee of any other party
and agree that each party is responsible for any liability for its individual acts and
deeds as well as the acts and deeds of its contractors, employees, representatives, and
agents.
11. Nothing in the agreement shall be construed or interpreted to obligate any funds other
than staff commitments.
12. Additional agreement(s) will be executed for funding obligations or other obligations
from those outlined in this agreement, if necessary.
13. This MOU may be terminated by anyone of the undersigned parties upon a 30 days
written notice to the other signatories. Any one party may withdraw from this MOU
anytime for this purpose.
14. Any alteration, addition, or deletion to the terms of this understanding shall be by
amendment hereto in writing and executed by all parties.
Williamson County/Round Rock 08/27/2001
Regional Integration 2
ITS Deployment Program 0914-00-167
FY01 Integration Component T
15. The MOU will become effective when fully executed by all parties to this
understanding.
Williamson County/Round Rock 08/27/2001
Regional Integration 3
ITS Deployment Program 0914-00-167
FY01 Integration Component ' S
STATE OF TEXAS
Executed for the Executive Director and
approved for the Texas Transportation
Recommended for Approval Commission for the purpose and effect of
activating and/or carrying out the orders,
established policies or work programs
heretofore approved and authorized by the
Texas Transportation Commission.
By:
William C. Garbade, P.E. Carlos A. Lopez,P.E.
Typed or Printed Name Typed or Printed Name
District Engineer,Austin District Director,Traffic Operations Division
Title
Title
��- �/o1
Date Date
WILLIAMSON COUNTY
By
1 �T
Title
Date
CIT F R UND OCK
By
Title MAvi)iqj
Date Q— /'3 —O
Williamson County/Round Rock 08/27/2001
Regional Integration 4