R-01-09-27-15E1 - 9/27/2001 RESOLUTION NO. R-01-09-27-15E1
WHEREAS, the U. S . Department of Justice, has grant funds
available to cities for various law enforcement projects, and
WHEREAS, grant funds are available through the Making Officer
Redeployment Effective (MORE) 2001 Program, and
WHEREAS, the City Council wishes to make application for the grant
to provide financial assistance for the purchase of components of the
City' s Computer-Aided Dispatch/Records Management System, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to make the
necessary application for the above-described grant .
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 27th day of Sept 2001 .
RO A.
ST,
JR Mayor
City of Round Rock, Texas
A EST :
J&NE LAND, City Secretary
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GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor(499-2869)for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three (3) working days prior to
the grant application due date or any City Council-related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
"Request for Finance Approval" form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the "Request
for Finance Approval'form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor U.S. Dept. of Justice, Community Oriented Policing Services
Grant
Title: Making Officer Redeployment Effective (MORE) 2001
Grant Amount: Grant FTEs: Grant Match:
$500,000 0 $166,667 (25 percent)
PROGRAM BUDGET
Fiscal Year FY: FY: FY: FY: FY: TOTAL
Grant $500,000 NA NA NA NA $500,000
Funding
Required $166,667 NA NA NA NA $166,667
City Match
TOTAL $666,667 NA NA NA NA $666,667
Please complete the sentences listed below by filling out the boxes:
This is the list year): First of a list ear One-Year Grant,
Page 1
This Grant will be appropriated in FY: 2000-01
Other In-Kind Match Provided: $ 0
Total Program Budget: $ 666.667
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) & Status (regular/temporary). Please add rows if number is insufficient. ]
TITLE STATUS Re ./Tem Estimated Cost
1. NA NA NA
2. NA NA NA
3. NA NA NA
TOTAL: NA
Should we subcontract? If so, why? NA. This grant is for hardware/software only.
This grant proposal/application is a: X New Grant Renewal Grant Revision
Type of Funds: X Federal _Federal Pass-Through _State _ Private/Other
Funding Source: U.S. Department of Justice, Community Oriented Policing Services
GRANT TERM DATES
TERM YEAR MONTH/DAY/YEAR THROUGH MONTH/DAY/YEAR
Year One: Begins upon acceptance of grant Through 12 months after acceptance
Year Two: 1-year extension if needed Through 24 months after acceptance
Year Three: 1-year extension if needed Through 36 months after acceptance
Collaborations with other Agencies/Departments: NA
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
City Goal: Ensure city facilities and equipment meets the needs of city employees and
city residents with attention to maintenance, modernization, and expansion.
Dept Goal/ Improve our work environment. [Strategy: Replace Computer-Aided Dispatch
Strategy: and Records Management systems]
PLANNED PERFORMANCE MEASURES (List Maior Three):
1. Increased number of hours officers spend in the field vs. in the office doing reports per
shift.
2. Decreased number of hours officers spend writing reports per shift.
Note: [Dept. is beginning a study to formally track time spent so we can do a pretest-
posttest study of effectiveness.]
Page 2
Brief description of proposed grant program:
This grant project would fund the purchase of desired components of the Police
Department's Computer-Aided Dispatch/Records Management System program:
1. A Report-Writing Module for the Department's new Computer-Aided
Dispatch/Records Management System. This software module would allow patrol
officers to write offense and other reports on laptop computers in their vehicles. Upon
their return to the Police Department, the reports would be uploaded directly into the
Records Management System.
2. COPLINK, a web-based tool that allows access and analysis of law enforcement
information across multiple databases and jurisdictions. This software/hardware
package consolidates data from numerous, stand-alone databases which significantly
reduces search time and allows officers to quickly find critical case-solving
information that previously required tremendous amounts of time-intensive activity to
uncover.
These purchases are considered optional components of the program and may not
otherwise be funded, given the initial program costs. Included in these purchases would
be the necessary training and installation of hardware and software.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box,
or Detail in "Other."):
A. If this grant project's goals and objectives are reached, the Department will
request funding from the General Fund to continue the program if grant
funding ends.
B. This grant-funded project is considered a baseline program that must be
continued with or without grant funding.
C. This grant-funded project is not considered a baseline program that must
be continued with or without grant funding.
D. This one-time grant-funded project intended to cease at the grant-term end.
No other funding will be requested from alternative grant sources or
General Fund dollars
E. If this grant-funded project's performance (for in the example of a pilot or
demonstration grant) indicates the need for the Department to apply for
follow-up grant funding, the project may require supplemental funding from
the General Fund to cover the cost of the follow-up project.
F. Other: It is not anticipated that additional funding will be requested outside
X (1) any maintenance agreements required, and (2) additional software
licenses or hardware updates which may be required as the number of
officers in the Department grows over time.
Page 3
Description of Matching Funds:
Total Amount of Matching Funds............................... $166,667
What Matching Funds Would be Used For................ Direct cash match must be used to support
the purchase of grant-funded items.
What Fiscal Year Would Match be Drawn From........ FY 01-02
Source of Matching Funds......................................... General Fund
DEPARTMENTAL REVIEW/APPROVAL
(To be completed by theM
epartment)
Dept. Director Review/Approval: P.N.Conner Date:
(Director Initials)
Date Application Due (if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
3/5101
Date Received: Date Approved/Disapproved:
City Budget Supervisor Review/Approv Date:
Finance Director Review/Approval:
Page 4
DATE: September 21, 2001
SUBJECT: City Council Meeting— September 27, 2001
ITEM: 15.E.1. Consider a resolution authorizing the Mayor to make the necessary
grant application to the U.S. Department of Justice for the Making
Officer Redeployment Effective(MORE) 2001 Program for the
purchase of components of the City's Computer Aided
Dispatch/Records Management System. If funded,this grant would
provide $500,000 for report-writing and database modules. The City
would be required to provide $166,667 in direct cash match, and this
match is included in the proposed FY 2001-02 budget.
Resource: Paul Conner, Chief of Police
History: This grant project would fund the purchase of desired components of the Police
Department's Computer-Aided Dispatch/Records Management System (CAD/RMS)
program:
1. A Report-Writing Module for the Department's new Computer-Aided Dispatch/Record
Management System.
2. COPLINK, a web-based tool that allows access and analysis of law enforcement
information across multiple databases and jurisdictions. This software/hardware package
consolidates data from numerous, stand-alone databases which significantly reduces
search time.
These purchases are considered optional components of the program and may not otherwise
be funded, given the initial program costs. Included in these purchases would be the
necessary training and installation of hardware and software.
If awarded, the grant would require $166,667 in City matching funds from the General
Fund. If the grant is not awarded, any FY 2001-02 funds set aside for the matching
requirement would be returned.
Funding:
Cost: $166,667
Source of funds: General Fund
Outside Resources: None
Impact/Benefit: The report-writing module would allow patrol officers to write offense and other
reports on laptop computers in their vehicles and upload them quickly to the Record
Management System upon their return to the station at the end of a shift. The
COPLINK software allows officers to quickly find critical case-solving information
that previously required tremendous amounts of time-intensive activity to uncover.
In both cases, the grant would allow officers to spend more time on the streets.
Public Comment: None
Sponsor:None