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R-01-09-27-15F2 - 9/27/2001 RESOLUTION NO. R-01-09-27-15F2 WHEREAS, the City of Round Rock desires to retain professional engineering services for the development of an Operational Water Distribution System Model , and WHEREAS, HDR Engineering, Inc . has submitted a Contract for Engineering Services to provide said services, and WHEREAS, the City Council desires to enter into said contract with HDR Engineering, Inc . , Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Contract for Engineering Services with HDR Engineering, Inc . , for professional engineering services for the development of an Operational Water Distribution System Model , a copy of said contract being attached hereto as Exhibit "A" and incorporated herein for all purposes . The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 27th day of September, 2001 . ::ODMA\WORLDOX\C:\WDOX\RESOLUTI\R10927F2.WPD/SC ORI: A. STLUKA, JR. Mayor City of Round Rock, Texas ATTEST: Q"X� J E LAND, City Secretary 2 Contract No. STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS CONTRACT FOR ENGINEERING SERVICES ("Contract") is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called "City" and HDR Engineering Inc. having its principal business address at 2211 South IH 35, Suite 300, Austin, TX 78741, hereinafter called 'Engineer" for the purpose of contracting for Engineering services. WITNESSETH WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act"provides for the procurement of professional services of Engineers; and WHEREAS, Resolution No. establishes the City's policies and procedures for contracting for Engineering services; and WHEREAS, the City desires to contract for Engineering services described as follows: Engineer shall provide services for the following: Develop an uncalibrated water distribution system model representing current conditions using WaterCAD Software. AGREEMENT NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY City The City will furnish items and perform those services for fulfillment of the Contract as identified in Attachment A - Services to be Provided by the City, attached hereto and made a part of this Contract. ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY Engineer The Engineer shall perform those Engineering services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Engineer, attached hereto and made a part of this Contract. 1 of 11 EXHIBIT The Engineer shall prepare a schedule of work identified as Attachment C - Work and Fee Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and definite review times by the City and the Engineer of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Engineer, the City through a supplemental agreement will authorize additional contract time if requested by a timely written request from the Engineer and approved by the City. ARTICLE 3 CONTRACT PERIOD After execution of this Contract, the Engineer shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on unless extended by written supplemental agreement duly executed by the Engineer and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Engineer shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11 - Supplemental Agreements. The Engineer shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. ARTICLE 4 COMPENSATION The City shall pay and the Engineer shall receive the compensation hereinafter set forth, for the tasks indicated in Attachment B of the work. A. LUMP SUM TASKS Payment for services identified in Attachment B as Tasks 1.0, 2.0, 3.0, and 4.0 shall be on the basis of Lump Sum in the amount of One Hundred Five Thousand Nine Hundred Dollars ($105,900.00). Final payment for services authorized shall be due upon the completion of these services and upon the City's acceptance, which shall be within thirty(30) days after submission. ARTICLE 5 METHOD OF PAYMENT 2of11 Payments to the Engineer for services rendered will be made while work is in progress. The Engineer will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acceptable to the City. Payment of the lump sum fee will be in proportion to the percent completion of the work tasks identified in Attachment C. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount, which is due and payable within Thirty (30) days. The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Engineer must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not relieve the Engineer of the responsibility of correcting any errors and/or omissions resulting from its negligence. ARTICLE 6 NOTICE TO PROCEED The City will issue a written authorization to proceed with the work identified in the scope of services. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not included in Attachment B - Services to be Provided by the Engineer. ARTICLE 7 PROGRESS The Engineer shall, from time to time during the progress of the work, confer with the City. The Engineer shall prepare and present such information as may be pertinent and necessary, or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Engineer, conferences shall be provided at the Engineer's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Engineer's services and work when requested by the City. Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Engineer to determine corrective action needed. The Engineer shall promptly advise the City in writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be 3of11 accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 8 SUSPENSION Should the City desire to suspend the work,but not terminate the Contract,this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. Both parties may waive the thirty-day notice in writing. The work may be reinstated and resumed in full force and effect within sixty(60) days of receipt of written notice from the City to resume the work. Both parties may waive the sixty-day notice in writing. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. ARTICLE 9 ADDITIONAL WORK If the Engineer is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Engineer and a written supplemental agreement will be executed between the parties as provided in Article 11. The Engineer shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. ARTICLE 10 CHANGES IN WORK If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Engineer shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9-Additional Work. 4of11 The Engineer shall make such revisions to the work authorized in this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. No additional compensation shall be paid for this work. ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials furnished shall be made by the Engineer until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 12 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be furnished to the City upon request. All documents prepared by the Engineer and all documents furnished to the Engineer by the City shall be delivered to the City upon completion or termination of this Contract. The Engineer, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. ARTICLE 13 PERSONNEL,EQUIPMENT AND MATERIAL The Engineer shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Engineer who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Engineer certifies that it presently has adequate qualified personnel in its employment for performance of the services required under this Contract, or will be able to obtain such personnel from sources other than the City. 5ofII r i The Engineer may not change the Project Manager without prior consent of the City. ARTICLE 14 SUBCONTRACTING The Engineer shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Engineer of any responsibilities under this Contract. ARTICLE 15 EVALUATION OF WORK The City and any authorized representatives shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Engineer or a subprovider, the Engineer shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City representatives in the performance of their duties. ARTICLE 16 SUBMISSION OF REPORTS All applicable work shall be submitted in preliminary form for approval by the City before the final version of the work is issued. The City's comments on the Engineer's preliminary work will be addressed in the final work product. ARTICLE 17 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Engineer shall be grounds for termination of the Contract and any increased cost arising from the Engineer's default, breach of contract or violation of contract terms shall be paid by the Engineer. ARTICLE 18 TERMINATION The Contract may be terminated before the stated termination date by any of the following conditions. (1) By mutual agreement and consent,in writing of both parties. 6of11 (2) By the City by notice in writing to the Engineer as a consequence of failure by the Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Engineer upon not less than thirty(30) days written notice to the Engineer. (5) By satisfactory completion of all services and obligations described herein. Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Engineer. In determining the value of the work performed by the Engineer prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty(30) day notice period shall not exceed the amount charged during the preceding thirty(30)days. If the Engineer defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Engineer, the City will give consideration to the actual costs incurred by the Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Engineer under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Contract is due to the failure of the Engineer to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Engineer shall be liable to the City for any additional cost occasioned the City. The Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Engineer in support of the scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Engineer shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies 7of11 or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws,minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Engineer shall furnish the City with satisfactory proof of its compliance therewith. ARTICLE 20 INDEMNIFICATION The Engineer shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from negligent error, omission, or act of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Engineer, its agents, or employees. ARTICLE 21 Engineer's RESPONSIBILITY The Engineer shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The City will determine the Engineer's responsibility for all questions arising from design errors and/or omissions. The Engineer will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. ARTICLE 22 Engineer's SEAL The responsible Engineer shall sign, seal and date all appropriate Engineering submissions to the City in accordance with the Texas Engineering Practice Act and the Rules of the State Board of Registration for Professional Engineers. ARTICLE 23 NONCOLLUSION The Engineer warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Engineer, to solicit or secure this Contract and that it has not paid or agreed to pay any company or Engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or 8of11 compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE 24 INSURANCE The Engineer shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance through the contract period. ARTICLE 25 INSPECTION OF Engineer's BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Engineer for the purpose of checking the amount of work performed by the Engineer at the time of contract termination. The Engineer shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four(4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Engineer which are directly pertinent to this Contract for the purpose of making audits, examinations,excerpts and transcriptions. ARTICLE 26 DEBARMENT,SUSPENSION AND DISCIPLINARY ACTION The Engineer warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. ARTICLE 27 COPYRIGHTS The City shall have the royalty free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Engineer for governmental purposes. ARTICLE 28 COMPUTER GRAPHICS FILES The Engineer agrees to comply with the Special Provision "Computer Graphics Files for Document and Information Exchange," if determined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. 9of11 ARTICLE 29 SUCCESSORS AND ASSIGNS The Engineer, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Engineer shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. ARTICLE 30 SEVERABILITY In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal,or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid,illegal, or unenforceable provision had never been contained herein. ARTICLE 31 PRIOR CONTRACT SUPERSEDED This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. ARTICLE 32 NOTICES All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: City of Round Rock HDR Engineering Inc. Attn.: City Manager Attn.: James K. Haney P.E. 221 E. Main St. 2211 S. IH-35, Suite 300 Round Rock, TX 78664 Austin, TX 78741 With copy to: Stephan L. Sheets City Attorney 309 E. Main St. Round Rock, Texas 78664 100f 11 ARTICLE 33 SIGNATORY WARRANTY The undersigned signatory or signatories for the Engineer hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete City to enter into this Contract on behalf of the firm. The above-stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF,the City and the Engineer have executed these presents in duplicate. Engineer(HDR Engineering,Inc.) City of Round Rock By: By: gamesK. Haney P. . Robert A. Stluka,Jr. Executive Vice President Mayor Date: LIST OF ATTACHMENTS Attachment A - Services to be Provided by the City Attachment B - Services to be Provided by the Engineer Attachment C - Work and Fee Schedules 11 of 11 ATTACHMENT A SERVICES TO BE PROVIDED BY THE CITY The City of Round Rock shall furnish to the Engineer the following items, information, and assistance: 1. Provide input during the project kickoff regarding key issues and general staff goals. 2. Provide location for team meetings and attendance by pertinent CORR staff. 3. Meet with HDR staff to discuss area developments and known or anticipated future developments. 4. Provide requested data and "as-recorded" drawings on water distribution system. This data is expected to include GIS mapping, technical information regarding the water system, billing summaries, water production records, customer connection records, zoning information, current master planning information, and other data relevant to establishing existing and expected water demands, demand distribution, and growth patterns. 5. Provide digital GIS data including current aerial imagery and topographic data for the CORR service area. 6. Provide information on water production, tank levels, pumping stations operation, valve operation, and modifications to system operational characteristics. 7. Review and approve all demand projections, flow factors, and model parameters that require operational input. 8. Provide comments to all technical memorandums and data presentations. A-1 ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER Task 1.0— Proiect Coordination/Kickoff and Quality Assurance/Quality Control (QA/QC) Objective: HDR will perform project management as part of this project. This effort will include coordination with CORR staff to monitor deliverables and project status as well as ensure timely receipt of information that will be required from the CORR. In addition, HDR will organize and attend a kickoff meeting with the CORR's project team to formally identify the CORR's objectives for this project. HDR will discuss the proposed project plan to ensure it will meet the objectives identified by the CORR. HDR will also develop a Project Guide for use by all participants and implement an ongoing QA/QC program for the Water System Model. Work Tasks: 1.1 Coordinate work efforts with CORR and within HDR throughout the duration of the project. 1.2 Develop Project Guide and distribute up to five copies to CORR. 1.3 Develop project schedule with milestone dates. 1.3 Schedule and lead the project kickoff meeting. 1.4 Schedule and attend meetings with CORR project team. 1.5 Implement and administer internal QA/QC procedures. 1.6 Jointly review/critique all project deliverables and presentations. Deliverables: ❑ Five copies of Project Guide including project schedule. ❑ Copies of minutes for all meetings. ❑ QA/QC Status Reports. B-2 Task 2.0—Develop Water Distribution System Model Network Objective: HDR will purchase two (2) licenses of the latest version of WaterCAD Water Distribution System Modeling Software and the Client Care Package, obtain existing pipeline and topographic data from the CORR staff, and input the data into the WaterCAD Model. HDR will retain one (1) license of the WaterCAD software for use during this project. One (1) license will be transferred to the CORR upon purchase of the software. Once all work is completed, the second WaterCAD software and license documentation will be turned over to CORR. HDR will verify all system operating parameters with the CORR staff such as pump station settings, control valve operations, and tank operating levels. HDR will then achieve operation of the model using the existing demands and demand patterns within the current EPANET model. Work Tasks: 2.1 Purchase WaterCAD Water Distribution System Modeling Software for use on this project. 2.2 Meet with CORR staff to obtain the distribution system pipeline data that is currently being developed by the CORR staff within a Geographic Information System. 2.3 Meet with CORR staff to obtain available topographic information. This topographic information is in digital format within a Geographic Information System. 2.4 Meet with CORR staff to verify all system operating parameters within the water distribution system. This includes pump settings and operating curves, control valve settings, tank sizes, and tank operating levels. HDR will utilize the current EPANET model as a guide for updating the system operating data. 2.5 Input the pipeline data and system operating information to the WaterCAD software. HDR will assign elevations to the pipeline nodes using topographic information obtained from the CORR, and demands to the pipeline nodes using the existing demands and demand patterns within the current EPANET model. The EPANET demands will be input on a temporary basis to achieve model operation. These demands will be evaluated and refined in Task 4.0. HDR will work with the CORR staff to identify and solve problems associated with converting the pipeline data such as unique identifiers and connectivity. HDR will also utilize the support of Haestad Methods staff for technical issues associated with operation of the WaterCAD Software. Any costs related to the support services of Haestad Methods are assumed to be included in the purchase of the WaterCAD Software and the Client Care Package. B-3 2.6 HDR will achieve operation of the uncalibrated WaterCAD model. Deliverables: ❑ One copy of the WaterCAD software and license documentation. ❑ Uncalibrated Year 2001 WaterCAD model of distribution system with the current EPANET demands. Task 3.0--Develop Year 2001 Demand Patterns Objective: HDR will obtain water system operating data for Year 2001 from the CORR staff including daily pumping rates, hourly tank operating levels and production data for the peak day demand, monthly water sales records, and other customer data. HDR will then calculate the average day demand and peak day demands, develop a system diurnal demand curve for the peak day demand, and estimate the per capita water usage. HDR will also estimate the system unaccounted for water, and provide a technical memorandum summarizing the CORR demand information and patterns developed. Work Tasks: 3.1 Meet with CORR staff to obtain information on water production, tank operating logs, and high service and booster pump station operating logs for Year 2001. 3.2 Meet with CORR staff to obtain information on monthly water sales for Year 2001. 3.3 Meet with CORR staff to obtain current population data and water connection data. 3.4 Calculate the average day demand, peak day demand, and per capita water use for Year 2001. 3.5 Develop a system diurnal demand curve for the peak day demand in Year 2001 utilizing hourly tank level data and production data. 3.6 Compare the water sales records to water production demands to estimate unaccounted for water. 3.7 HDR will provide a technical memorandum summarizing the CORR demand information and patterns developed. Deliverables: ❑ Technical Memorandum summarizing the demand analysis and assumptions used. B-4 Task 4.0-- Develop System Demands for the WaterCAD Model Objective: HDR will utilize available information such as recent aerial imagery, demand nodes developed for the current EPANET model, significant water customers identified by the CORR staff, development plans and records, per capita water usage and population data, and other information to develop an updated, current set of demands for the WaterCAD model. In general, HDR will analyze the available data, verify and reapportion the existing EPANET demands that were input into the WaterCAD model in Task 2.0 as appropriate, and meet with the CORR staff to establish an updated set of Year 2001 demands. HDR will then present the uncalibrated WaterCAD model to the CORR staff. Work Tasks: 4.1 Meet with CORR staff to obtain the most recent available aerial imagery. 4.2 Meet with CORR staff to obtain the current service area boundaries. 4.3 Meet with CORR staff to obtain a listing of significant water customers with location and monthly water sales. 4.4 Input the available date into a Geographic Information System, and produce a map of the existing EPANET demands, service area boundary, significant water customers and the associated demands, and pipeline network overlaid on the aerial imagery. 4.5 Verify, update, and reapportion the existing EPANET demands as appropriate to develop a Year 2001 set of demand nodes for the WaterCAD model. 4.6 Input the demand information into the WaterCAD model, and establish operation of the model. 4.7 Present the Year 2001 demands to the CORR staff for approval. Once an approved set of Year 2001 demands is established, present the uncalibrated WaterCAD model to the CORR staff. Deliverables: ❑ Year 2001 demand node map of the CORR water distribution system. ❑ Uncalibrated Year 2001 WaterCAD model of distribution system with updated demands. ❑ One copy of the WaterCAD software and license documentation. B-5 ATTACHMENT C -WORK AND FEE SCHEDULE Labor Hours Task No.1 Project Coordination&QA/QC Grad.Eng.1 Grad.Eno.2 A/ Principal P M (analysis) (modeling Technician Clerical Task Hours Task Fee 1.1 Coordination of Work 16 4 4 24 $ 2,760 1.2 Project Scheduling 4 4 8 $ 880 1.3 Kickoff Meeting 2 4 4 4 14 $ 1,790 1.4 Project Guide 2 4 4 10 $ 830 1.5 Project Meetings(Internal&External) 2 8 4 4 18 $ 2,350 1.6 Formal QA/QC 8 2 4 4 4 22 $ 2,870 1.7 Review Deliverables 2 4 4 10 $ 1,350 Total(Lump Sum) 8 8 42 28 0 8 12 106 $ 12,830 Grad.Eno.1 Grad.Eno.2 Task No.2 Develop Model Network QA/QC Principal PM (analysis odelin Technician Clerical Task Hours Task Fee 2.1 Obtain WaterCAD Model Software 4 4 8 $ 880 2.2 Obtain Updated Pipeline Data 4 4 8 $ 770 2.3 Obtain Updated Topographic Information 4 4 8 $ 770 2.4 Verify System Operating Parameters 2 4 32 8 46 $ 4,330 2.5 Convert Data to WaterCAD 4 24 28 $ 2,540 2.6 Input System Data and Achieve Model Operation 2 8 60 8 78 $ 6,980 Total(Lump Sum) 0 4 12 52 92 16 0 176 $ 16,270 Grad.Ena.1 Grad.Eng.2 Task No.3 Develop CORR Demand Patterns QA/QC Pini I PM (analysis) (m in Technician Clerical Task Hours Task Fee 3.1 Obtain Hourly System Production Data from Year 2001 4 8 12 $ 1,210 3.2 Obtain Monthly Metered Water Uses from Year 2001 4 8 12 $ 1,210 3.3 Obtain Customer Data(i.e.#of Connections and Population) 2 8 10 $ 940 3.4 Calculate Average and Peak Day Demands for Year 2001 4 12 16 $ 1,550 3.5 Develop System Diurnal Demand Curve for Peak Day 2 4 16 22 $ 2,350 3.6 Calculate System Unaccounted For Water 12 12 $ 990 3.8 Technical Memorandum 4 2 8 24 4 42 $ 4,430 Total(Lump Sum) 4 4 26 88 0 0 4 126 $ 12,680 Grad.Eng.1 Grad.Eno.2 Task No.4 Develop System Demands for Model QA/Q Principal P M (analysis) m delin Technician Clerical Task Hours Task Fee 4.1 Obtain Current Aerial Imagery 4 16 20 $ 2,100 4.2 Obtain Current Service Area Boundary 2 4 4 10 $ 1,050 4.3 Obtain Water Use Information from Top Customers 2 4 6 $ 610 4.4 Overlay Data in Geographic Information System 4 32 24 60 $ 5,850 4.5 Verify,Update,and Reaportion Existing Demands as Appropriate 2 8 40 32 16 98 $ 9,300 4.6 Input Demand Information into Model and Achieve Operation 8 8 32 8 56 $ 5,300 4.7 Present Demands and Model to the CORR Staff 4 2 8 8 8 8 8 46 $ 4,870 Total(Lump Sum) 4 4 32 100 72 76 8 296 $ 29,080 Expenses Computer(Cadd @$15/hr) $ 1,500 Computer(Modeling @$15/hr) $ 2,460 Computer(Engineering @$10/hr) $ 1,620 WaterCAD Software Purchase $ 26,000 Phone,Travel,Meals,Misc. $ 1,500 Printing&Plotting $ 2,000 Subtotal(Expenses) $ 35,080 Total Project Fee(Labor plus Expenses) $ 105,96-0- 8/30/2001 ATTACHMENT C -WORK AND FEE SCHEDULE Water Distribution System Model Development PROJECT SCHEDULE 2001 2002 TASKS J F M A M J J A S O N D J F M A M J J A S O N D Project Coordination and QA/QC ' - Develop Model Network - Purchase WaterCAD Model _ _ X ��- - -- Obtain Model Data Convert Data and Achieve Model Operation - Develop Demand Patterns _ _ — -- - — -- Obtain 2001 Water System Data -- Develop Demand Curves and Present Results - J - tp �YmD Oban Aerl Iage ad other Data -- ! evelop Demand Nodes and Present Results _; iT DATE: September 21, 2001 SUBJECT: City Council Meeting—September 27, 2001 ITEM: I5.F.2. Consider a resolution authorizing the Mayor to execute a Contract for Engineering Services with HDR Engineering, Inc.for the development of an Operational Water Distribution System Model. The total fee for these professional services is $105,900.00. Resource: Jim Nuse,Director of Public Works Don Rundell, Chief Utilities Engineer History: HDR maintains our existing water model, which projects system demand scenarios at 31 MGD for Year 2005, 36.5 MGD for Year 2010 and 46.8 MGD for Year 2017 to determine what system improvements are required for each scenario and the timing of required system improvements under each scenario. This model will replace the existing model and provide us with an in-house, dynamic operational water system model, based on actual system demand and operational scenarios, which will give the ability more efficiently, manage our water distribution system. The cost of these professional services is $105,900.00. Funding: Cost: $105,900.00 Source of funds: Self-Financed Utility Fund Outside Resources: HDR Engineering, Inc. Impact/Benefit: To optimize our water distribution system and minimize water shortages to our customers. This model will allow us to predict the impact of new water lines, fire flow rates and the impact to our customers from the lost of service in a particular water line, before we turn a valve in the field. Public Comment: N/A Sponsor: N/A EXECUTED DOCUMENT FOLLOWS r [ORIGINAL Contract No. STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS CONTRACT FOR ENGINEERING SERVICES ("Contract") is made by and between the City of Round Rock, 221 E. Main St., Round Rock, Texas 78664, hereinafter called "City" and HDR Engineering Inc. having its principal business address at 2211 South IH 35, Suite 300, Austin, TX 78741, hereinafter called "Engineer" for the purpose of contracting for Engineering services. WITNESSETH WHEREAS, Government Code, Chapter 2254, Subchapter A, "Professional Services Procurement Act" provides for the procurement of professional services of Engineers; and WHEREAS, Resolution No. establishes the City's policies and procedures for contracting for Engineering services; and WHEREAS,the City desires to contract for Engineering services described as follows: Engineer shall provide services for the following: Develop an uncalibrated water distribution system model representing current conditions using WaterCAD Software. AGREEMENT NOW, THEREFORE, the City and the Engineer, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: ARTICLE 1 SCOPE OF SERVICES TO BE PROVIDED BY City The City will furnish items and perform those services for fulfillment of the Contract as identified in Attachment A - Services to be Provided by the City, attached hereto and made a part of this Contract. ARTICLE 2 SCOPE OF SERVICES TO BE PROVIDED BY Engineer The Engineer shall perform those Engineering services for fulfillment of the Contract as identified in Attachment B - Services to be Provided by the Engineer, attached hereto and made a part of this Contract. 1 of 11 The Engineer shall prepare a schedule of work identified as Attachment C - Work and Fee Schedule, attached hereto and made a part of this Contract. The Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Contract can be accomplished within the specified time and contract cost. The Work Schedule will provide specific work sequence and definite review times by the City and the Engineer of the work performed. If the review time should take longer than shown on the work schedule, through no fault of the Engineer, the City through a supplemental agreement will authorize additional contract time if requested by a timely written request from the Engineer and approved by the City. ARTICLE 3 CONTRACT PERIOD After execution of this Contract, the Engineer shall not proceed with the work outlined under Article 2 until authorized in writing by the City to proceed as provided in Article 6. This Contract shall terminate at the close of business on unless extended by written supplemental agreement duly executed by the Engineer and the City prior to the date of termination, as provided in Article 11 - Supplemental Agreements, or otherwise terminated as provided in Article 19 - Termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. The Engineer shall notify the City in writing as soon as possible if it determines, or reasonably anticipates, that the work under this Contract cannot be completed before the termination date, and the City may, at its sole discretion, extend the contract period by timely supplemental agreement as provided in Article 11 - Supplemental Agreements. The Engineer shall allow adequate time for review and approval of the request for time extension by the City prior to expiration of this Contract. ARTICLE 4 COMPENSATION The City shall pay and the Engineer shall receive the compensation hereinafter set forth, for the tasks indicated in Attachment B of the work. A. LUMP SUM TASKS Payment for services identified in Attachment B as Tasks 1.0, 2.0, 3.0, and 4.0 shall be on the basis of Lump Sum in the amount of One Hundred Five Thousand Nine Hundred Dollars ($105,900.00). Final payment for services authorized shall be due upon the completion of these services and upon the City's acceptance, which shall be within thirty(30) days after submission. ARTICLE 5 METHOD OF PAYMENT 2of11 Payments to the Engineer for services rendered will be made while work is in progress. The Engineer will prepare and submit to the City, no more frequently than once per month, a progress report stating the percent completion of the work accomplished during the billing period and to date, and one original and one copy of a certified invoice in a form acceptable to the City. Payment of the lump sum fee will be in proportion to the percent completion of the work tasks identified in Attachment C. Upon receipt and approval of each statement, the City shall make a good faith effort to pay the amount, which is due and payable within Thirty (30) days. The City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Engineer must submit adequate proof to the City that the task was completed. The certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment does not relieve the Engineer of the responsibility of correcting any errors and/or omissions resulting from its negligence. ARTICLE 6 NOTICE TO PROCEED The City will issue a written authorization to proceed with the work identified in the scope of services. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not included in Attachment B - Services to be Provided by the Engineer. ARTICLE 7 PROGRESS The Engineer shall, from time to time during the progress of the work, confer with the City. The Engineer shall prepare and present such information as may be pertinent and necessary, or as may be requested by the City, in order to evaluate features of the work. At the request of the City or the Engineer, conferences shall be provided at the Engineer's office, the office of the City, or at other locations designated by the City. These conferences shall also include evaluation of the Engineer's services and work when requested by the City. Should the City determine that the progress in production of work does not satisfy the Work Schedule, the City shall review the work Schedule with the Engineer to determine corrective action needed. The Engineer shall promptly advise the City in writing of events which have a significant impact upon the progress of the work, including: (1) problems, delays, adverse conditions which will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; this disclosure will be 3of11 accompanied by statement of the action taken, or contemplated, and any City assistance needed to resolve the situation; and (2) favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 8 SUSPENSION Should the City desire to suspend the work,but not terminate the Contract, this may be done by thirty (30) calendar days verbal notification followed by written confirmation from the City to that effect. Both parties may waive the thirty-day notice in writing. The work may be reinstated and resumed in full force and effect within sixty(60) days of receipt of written notice from the City to resume the work. Both parties may waive the sixty-day notice in writing. If the City suspends the work, the contract period as determined in Article 3 is not affected and the Contract will terminate on the date specified unless the Contract is amended. The City assumes no liability for work performed or costs incurred prior to the date authorized by the City to begin work, during periods when work is suspended, or subsequent to the contract completion date. ARTICLE 9 ADDITIONAL WORK If the Engineer is of the opinion that any work it has been directed to perform is beyond the scope of this Contract and constitutes extra work, it shall promptly notify the City in writing. In the event the City finds that such work does constitute extra work and exceeds the maximum amount payable, the City shall so advise the Engineer and a written supplemental agreement will be executed between the parties as provided in Article 11. The Engineer shall not perform any proposed additional work or incur any additional costs prior to the execution, by both parties, of a supplemental agreement. The City shall not be responsible for actions by the Engineer or any costs incurred by the Engineer relating to additional work not directly associated with the performance of the work authorized in this Contract or as amended. ARTICLE 10 CHANGES IN WORK If the City finds it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under the Contract, the Engineer shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 9 -Additional Work. 4of11 The Engineer shall make such revisions to the work authorized in this Contract which has been completed as are necessary to correct errors appearing therein, when required to do so by the City. No additional compensation shall be paid for this work. ARTICLE 11 SUPPLEMENTAL AGREEMENTS The terms of this Contract may be modified by supplemental agreement if the City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed; or (2) the duration of the work. Additional compensation, if appropriate, shall be identified as provided in Article 4. Any supplemental agreement must be executed by both parties within the contract period specified in Article 3 - Contract Period. It is understood and agreed that no claim for extra work done or materials furnished shall be made by the Engineer until full execution of the supplemental agreement and authorization to proceed is granted by the City. The City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 12 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the City and shall be furnished to the City upon request. All documents prepared by the Engineer and all documents furnished to the Engineer by the City shall be delivered to the City upon completion or termination of this Contract. The Engineer, at its own expense, may retain copies of such documents or any other data which it has furnished the City under this Contract. Release of information shall be in conformance with the Texas Open Records Act. ARTICLE 13 PERSONNEL,EQUIPMENT AND MATERIAL The Engineer shall furnish and maintain, at its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of the Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Engineer who, in the opinion of the City, is incompetent, or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project when so instructed by the City. The Engineer certifies that it presently has adequate qualified personnel in its employment for performance of the services required under this Contract, or will be able to obtain such personnel from sources other than the City. 5of11 The Engineer may not change the Project Manager without prior consent of the City. ARTICLE 14 SUBCONTRACTING The Engineer shall not assign, subcontract or transfer any portion of the work under this Contract without prior written approval from the City. All subcontracts shall include the provisions required in this Contract and shall be approved as to form, in writing, by the City prior to work being performed under the subcontract. No subcontract relieves the Engineer of any responsibilities under this Contract. ARTICLE 15 EVALUATION OF WORK The City and any authorized representatives shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises in which it is being performed. If any review or evaluation is made on the premises of the Engineer or a subprovider, the Engineer shall provide and require its subproviders to provide all reasonable facilities and assistance for the safety and convenience of the City representatives in the performance of their duties. ARTICLE 16 SUBMISSION OF REPORTS All applicable work shall be submitted in preliminary form for approval by the City before the final version of the work is issued. The City's comments on the Engineer's preliminary work will be addressed in the final work product. ARTICLE 17 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of Contract terms or breach of contract by the Engineer shall be grounds for termination of the Contract and any increased cost arising from the Engineer's default, breach of contract or violation of contract terms shall be paid by the Engineer. ARTICLE 18 TERMINATION The Contract may be terminated before the stated termination date by any of the following conditions. (1) By mutual agreement and consent, in writing of both parties. 6of11 (2) By the City by notice in writing to the Engineer as a consequence of failure by the Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By the City for reasons of its own and not subject to the mutual consent of the Engineer upon not less than thirty(30)days written notice to the Engineer. (5) By satisfactory completion of all services and obligations described herein. Should the City terminate this Contract as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to the Engineer. In determining the value of the work performed by the Engineer prior to termination, the City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should the City terminate this Contract under (4) of the paragraph identified above, the amount charged during the thirty(30) day notice period shall not exceed the amount charged during the preceding thirty(30)days. If the Engineer defaults in the performance of this Contract or if the City terminates this Contract for fault on the part of the Engineer, the City will give consideration to the actual costs incurred by the Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to the City, the cost to the City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the City of the work performed at the time of default. The termination of this Contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of the City and the Engineer under this Contract, except the obligations set forth in Article 19 of this Contract. If the termination of this Contract is due to the failure of the Engineer to fulfill its contract obligations, the City may take over the project and prosecute the work to completion. In such case, the Engineer shall be liable to the City for any additional cost occasioned the City. The Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of the procurement made by the Engineer in support of the scope of services under this Contract. ARTICLE 19 COMPLIANCE WITH LAWS The Engineer shall comply with all applicable Federal, State and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies 7of11 or tribunals in any manner affecting the performance of this Contract, including, without limitation, worker's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations. When required, the Engineer shall furnish the City with satisfactory proof of its compliance therewith. ARTICLE 20 INDEMNIFICATION The Engineer shall save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from negligent error, omission, or act of the Engineer or of any person employed by the Engineer. The Engineer shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Engineer,its agents, or employees. ARTICLE 21 Engineer's RESPONSIBILITY The Engineer shall be responsible for the accuracy of its work and shall promptly make necessary revisions or corrections resulting from its errors, omissions, or negligent acts without compensation. The City will determine the Engineer's responsibility for all questions arising from design errors and/or omissions. The Engineer will not be relieved of the responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. ARTICLE 22 Engineer's SEAL The responsible Engineer shall sign, seal and date all appropriate Engineering submissions to the City in accordance with the Texas Engineering Practice Act and the Rules of the State Board of Registration for Professional Engineers. ARTICLE 23 NONCOLLUSION The Engineer warrants that it has not employed or retained any company or persons, other than a bona fide employee working solely for the Engineer, to solicit or secure this Contract and that it has not paid or agreed to pay any company or Engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the City shall have the right to annul this Contract without liability or, in its discretion, to deduct from the contract price or 8of11 compensation, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. ARTICLE 24 INSURANCE The Engineer shall furnish the City a properly completed Certificate of Insurance approved by the City prior to beginning work under this Contract and shall maintain such insurance through the contract period. ARTICLE 25 INSPECTION OF Engineer's BOOKS AND RECORDS AND AUDIT REQUIREMENTS The City shall have the exclusive right to examine the books and records of the Engineer for the purpose of checking the amount of work performed by the Engineer at the time of contract termination. The Engineer shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at its office during the contract period and for four (4) years from the date of final payment under this Contract or until pending litigation has been completely and fully resolved, whichever occurs last. The City or any of its duly authorized representatives, shall have access to any and all books, documents, papers and records of the Engineer which are directly pertinent to this Contract for the purpose of making audits, examinations, excerpts and transcriptions. ARTICLE 26 DEBARMENT, SUSPENSION AND DISCIPLINARY ACTION The Engineer warrants that the representations included in the Debarment Certification (Negotiated Contracts) submitted with the offer to provide services are current and still valid. ARTICLE 27 COPYRIGHTS The City shall have the royalty free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use any reports developed by the Engineer for governmental purposes. ARTICLE 28 COMPUTER GRAPHICS FILES The Engineer agrees to comply with the Special Provision "Computer Graphics Files for Document and Information Exchange," if determined by the City to be applicable to this Contract and if so stated in Attachment B and attached hereto. 9of11 ARTICLE 29 SUCCESSORS AND ASSIGNS The Engineer, and the City, do hereby bind themselves, their successors, executors, administrators and assigns to each other party of this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this Contract. The Engineer shall not assign, subcontract or transfer its interest in this Contract without the prior written consent of the City. ARTICLE 30 SEVERABILITY In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE 31 PRIOR CONTRACT SUPERSEDED This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. ARTICLE 32 NOTICES All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective address: City of Round Rock HDR Engineering Inc. Attn.: City Manager Attn.: James K. Haney P.E. 221 E. Main St. 2211 S. IH-35, Suite 300 Round Rock, TX 78664 Austin, TX 78741 With copy to: Stephan L. Sheets City Attorney 309 E. Main St. Round Rock, Texas 78664 100f 11 ARTICLE 33 SIGNATORY WARRANTY The undersigned signatory or signatories for the Engineer hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete City to enter into this Contract on behalf of the firm. The above-stated representations and warranties are made for the purpose of inducing the City to enter into this Contract. IN WITNESS HEREOF, the City and the Engineer have executed these presents in duplicate. Engineer(HDR Engineering, Inc.) City of Round Rock By: /Z By:' James K. Haney P. ert A. Stluka, Jr. PZr Executive Vice President Mayor Date: q — � 1 rol LIST OF ATTACHMENTS Attachment A - Services to be Provided by the City Attachment B - Services to be Provided by the Engineer Attachment C - Work and Fee Schedules 11 of 11 ATTACHMENT A SERVICES TO BE PROVIDED BY THE CITY The City of Round Rock shall furnish to the Engineer the following items, information, and assistance: 1. Provide input during the project kickoff regarding key issues and general staff goals. 2. Provide location for team meetings and attendance by pertinent CORR staff. 3. Meet with HDR staff to discuss area developments and known or anticipated future developments. 4. Provide requested data and "as-recorded" drawings on water distribution system. This data is expected to include GIS mapping, technical information regarding the water system, billing summaries, water production records, customer connection records, zoning information, current master planning information, and other data relevant to establishing existing and expected water demands, demand distribution, and growth patterns. 5. Provide digital GIS data including current aerial imagery and topographic data for the CORR service area. 6. Provide information on water production, tank levels, pumping stations operation, valve operation, and modifications to system operational characteristics. 7. Review and approve all demand projections, flow factors, and model parameters that require operational input. 8. Provide comments to all technical memorandums and data presentations. A-1 ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER Task 1.0— Project Coordination/Kickoff and Quality Assurance/Quality Control (QA/QC) Objective: HDR will perform project management as part of this project. This effort will include coordination with CORR staff to monitor deliverables and project status as well as ensure timely receipt of information that will be required from the CORR. In addition, HDR will organize and attend a kickoff meeting with the CORR's project team to formally identify the CORR's objectives for this project. HDR will discuss the proposed project plan to ensure it will meet the objectives identified by the CORR. HDR will also develop a Project Guide for use by all participants and implement an ongoing QA/QC program for the Water System Model. Work Tasks: 1.1 Coordinate work efforts with CORR and within HDR throughout the duration of the project. 1.2 Develop Project Guide and distribute up to five copies to CORR. 1.3 Develop project schedule with milestone dates. 1.3 Schedule and lead the project kickoff meeting. 1.4 Schedule and attend meetings with CORR project team. 1.5 Implement and administer internal QA/QC procedures. 1.6 Jointly review/critique all project deliverables and presentations. Deliverables: ❑ Five copies of Project Guide including project schedule. ❑ Copies of minutes for all meetings. ❑ QA/QC Status Reports. B-2 Task 2.0—Develop Water Distribution System Model Network Objective: HDR will purchase two (2) licenses of the latest version of WaterCAD Water Distribution System Modeling Software and the Client Care Package, obtain existing pipeline and topographic data from the CORR staff, and input the data into the WaterCAD Model. HDR will retain one (1) license of the WaterCAD software for use during this project. One (1) license will be transferred to the CORR upon purchase of the software. Once all work is completed, the second WaterCAD software and license documentation will be turned over to CORR. HDR will verify all system operating parameters with the CORR staff such as pump station settings, control valve operations, and tank operating levels. HDR will then achieve operation of the model using the existing demands and demand patterns within the current EPANET model. Work Tasks: 2.1 Purchase WaterCAD Water Distribution System Modeling Software for use on this project. 2.2 Meet with CORR staff to obtain the distribution system pipeline data that is currently being developed by the CORR staff within a Geographic Information System. 2.3 Meet with CORR staff to obtain available topographic information. This topographic information is in digital format within a Geographic Information System. 2.4 Meet with CORR staff to verify all system operating parameters within the water distribution system. This includes pump settings and operating curves, control valve settings, tank sizes, and tank operating levels. HDR will utilize the current EPANET model as a guide for updating the system operating data. 2.5 Input the pipeline data and system operating information to the WaterCAD software. HDR will assign elevations to the pipeline nodes using topographic information obtained from the CORR, and demands to the pipeline nodes using the existing demands and demand patterns within the current EPANET model. The EPANET demands will be input on a temporary basis to achieve model operation. These demands will be evaluated and refined in Task 4.0. HDR will work with the CORR staff to identify and solve problems associated with converting the pipeline data such as unique identifiers and connectivity. HDR will also utilize the support of Haestad Methods staff for technical issues associated with operation of the WaterCAD Software. Any costs related to the support services of Haestad Methods are assumed to be included in the purchase of the WaterCAD Software and the Client Care Package. B-3 2.6 HDR will achieve operation of the uncalibrated WaterCAD model. Deliverables: ❑ One copy of the WaterCAD software and license documentation. ❑ Uncalibrated Year 2001 WaterCAD model of distribution system with the current EPANET demands. Task 3.0 -- Develop Year 2001 Demand Patterns Objective: HDR will obtain water system operating data for Year 2001 from the CORR staff including daily pumping rates, hourly tank operating levels and production data for the peak day demand, monthly water sales records, and other customer data. HDR will then calculate the average day demand and peak day demands, develop a system diurnal demand curve for the peak day demand, and estimate the per capita water usage. HDR will also estimate the system unaccounted for water, and provide a technical memorandum summarizing the CORR demand information and patterns developed. Work Tasks: 3.1 Meet with CORR staff to obtain information on water production, tank operating logs, and high service and booster pump station operating logs for Year 2001. 3.2 Meet with CORR staff to obtain information on monthly water sales for Year 2001. 3.3 Meet with CORR staff to obtain current population data and water connection data. 3.4 Calculate the average day demand, peak day demand, and per capita water use for Year 2001. 3.5 Develop a system diurnal demand curve for the peak day demand in Year 2001 utilizing hourly tank level data and production data. 3.6 Compare the water sales records to water production demands to estimate unaccounted for water. 3.7 HDR will provide a technical memorandum summarizing the CORR demand information and patterns developed. Deliverables: ❑ Technical Memorandum summarizing the demand analysis and assumptions used. B-4 Task 4.0 -- Develop System Demands for the WaterCAD Model Objective: HDR will utilize available information such as recent aerial imagery, demand nodes developed for the current EPANET model, significant water customers identified by the CORR staff, development plans and records, per capita water usage and population data, and other information to develop an updated, current set of demands for the WaterCAD model. In general, HDR will analyze the available data, verify and reapportion the existing EPANET demands that were input into the WaterCAD model in Task 2.0 as appropriate, and meet with the CORR staff to establish an updated set of Year 2001 demands. HDR will then present the uncalibrated WaterCAD model to the CORR staff. Work Tasks: 4.1 Meet with CORR staff to obtain the most recent available aerial imagery. 4.2 Meet with CORR staff to obtain the current service area boundaries. 4.3 Meet with CORR staff to obtain a listing of significant water customers with location and monthly water sales. 4.4 Input the available date into a Geographic Information System, and produce a map of the existing EPANET demands, service area boundary, significant water customers and the associated demands, and pipeline network overlaid on the aerial imagery. 4.5 Verify, update, and reapportion the existing EPANET demands as appropriate to develop a Year 2001 set of demand nodes for the WaterCAD model. 4.6 Input the demand information into the WaterCAD model, and establish operation of the model. 4.7 Present the Year 2001 demands to the CORR staff for approval. Once an approved set of Year 2001 demands is established, present the uncalibrated WaterCAD model to the CORR staff. Deliverables: ❑ Year 2001 demand node map of the CORR water distribution system. ❑ Uncalibrated Year 2001 WaterCAD model of distribution system with updated demands. ❑ One copy of the WaterCAD software and license documentation. B-5 ATTACHMENT C -WORK AND FEE SCHEDULE Labor Hours Grad.Eng.1 Grad.Eno.2 Task No.1 Project Coordination&QA/QC QA/QC Principal PM (analysis (modeling) Technician Clerical Task Hours Task Fee 1.1 Coordination of Work 16 4 4 24 $ 2,760 1.2 Project Scheduling 4 4 8 $ 880 1.3 Kickoff Meeting 2 4 4 4 14 $ 1,790 1.4 Project Guide 2 4 4 10 $ 830 1.5 Project Meetings(Internal&External) 2 8 4 4 18 $ 2,350 1.6 Formal QA/QC 8 2 4 4 4 22 $ 2,870 1.7 Review Deliverables 2 4 4 10 $ 1,350 Total(Lump Sum) 8 8 42 28 0 8 12 106 $ 12,830 Grad.Eng.1 Grad.Eng.2 Task No.2 Develop Model Network QA/QC Principal PM (analysis) (modeling) Technician Clerical Task Hours Task Fee 2.1 Obtain WaterCAD Model Software 4 4 8 $ 880 2.2 Obtain Updated Pipeline Data 4 4 8 $ 770 2.3 Obtain Updated Topographic Information 4 4 8 $ 770 2.4 Verify System Operating Parameters 2 4 32 8 46 $ 4,330 2.5 Convert Data to WaterCAD 4 24 28 $ 2,540 2.6 Input System Data and Achieve Model Operation 2 8 60 8 78 $ 6,980 Total(Lump Sum) 0 4 12 52 92 16 0 176 $ 16,270 Grad.Eng.1 Grad.Eng.2 Task No.3 Develop CORR Demand Patterns QA/QC Principal PM (analysis modelin Technician Clerical Task Hours Task Fee 3.1 Obtain Hourly System Production Data from Year 2001 4 8 12 $ 1,210 3.2 Obtain Monthly Metered Water Uses from Year 2001 4 8 12 $ 1,210 3.3 Obtain Customer Data(i.e.#of Connections and Population) 2 8 10 $ 940 3.4 Calculate Average and Peak Day Demands for Year 2001 4 12 16 $ 1,550 3.5 Develop System Diurnal Demand Curve for Peak Day 2 4 16 22 $ 2,350 3.6 Calculate System Unaccounted For Water 12 12 $ 990 3.8 Technical Memorandum 4 2 8 24 4 42 $ 4,430 Total(Lump Sum) 4 4 26 88 0 0 4 126 $ 12,680 Grad.Eng.1 Grad.Eng.2 Task No.4 Develop System Demands for ModelQA/QC Principal PM (analysis (modeling) Technician Clerical Task Hours Task Fee 4.1 Obtain Current Aerial Imagery 4 16 20 $ 2,100 4.2 Obtain Current Service Area Boundary 2 4 4 10 $ 1,050 4.3 Obtain Water Use Information from Top Customers 2 4 6 $ 610 4.4 Overlay Data in Geographic Information System 4 32 24 60 $ 5,850 4.5 Verify,Update,and Reaportion Existing Demands as Appropriate 2 8 40 32 16 98 $ 9,300 4.6 Input Demand Information into Model and Achieve Operation 8 8 32 8 56 $ 5,300 4.7 Present Demands and Model to the CORR Staff 4 2 8 8 8 8 8 46 $ 4,870 Total(Lump Sum) 4 4 32 100 72 76 8 296 $ 29,080 Expenses Computer(Cadd @$15/hr) $ 1,500 Computer(Modeling @$15/hr) $ 2,460 Computer(Engineering @$10/hr) $ 1,620 WaterCAD Software Purchase $ 26,000 Phone,Travel,Meals,Misc. $ 1,500 Printing&Plotting $ 2,000 Subtotal(Expenses) $ 35,080 Total Project Fee(Labor plus Expenses) $ 105,900 8/30/2001 ATTACHMENT C -WORK AND FEE SCHEDULE Water Distribution System Model Development PROJECT SCHEDULE 2001 2002 TASKS J F M A M J J A S O N DI J F M A M J J A S O N D Project Coordination and QA/QC Develop Model Network Purchase WaterCAD Model _ X Obtain Model Data Convert Data and Achieve Model Operation Develop Demand Patterns Obtain 2001 Water System Data Develop Demand Curves and Present Results Develop System Demands Obtain Aerial Imagery and Other Data X Develop Demand Nodes and Present Results