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Contract - Partners Remodeling Restoration and Waterproofing, LLC - 9/27/2018 CITY OF ROUND ROCK AGREEMENT FOR PURCHASE OF GENERAL BUILDING CONSTRUCTION TRADES SERVICES (MASONRY TRADE) FROM PARTNERS REMODELING RESTORATION AND WATERPROOFING, LLC THE STATE OF TEXAS § CITY OF ROUND ROCK § KNOW ALL BY THESE PRESENTS: COUNTY OF WILLIAMSON § COUNTY OF TRAVIS This Agreement for on-site services in the nature of general building construction trades services (masonry) to be perfonned on and in various commercial and residential City-owned or City-occupied buildings on a directed as-needed basis, and for related goods and services, referred to herein as the "Agreement," is made and entered into on this the 2;1 day of the month of t3Q,�,, 2018, by and between the CITY OF ROUND ROCK, TEXAS, a home-rule municipality whose offices are located at 221 East Main Street, Round Rock, Texas 78664, referred to herein as the "City," and PARTNERS REMODELING RESTORATION AND WATERPROOFING, LLC, referred to herein as "Partners." This Agreement supersedes and replaces any previous agreements between the named parties, whether oral or written, and whether or not established by custom and practice. RECITALS: WHEREAS, City desires to purchase certain on-site services in the nature of general building construction trades services (masonry) to be performed on and in various commercial and residential City-owned or City-occupied buildings on a directed as-needed basis, and associated goods and services, and City desires to purchase same from Partners; and WHEREAS, City has issued its "Invitation for Bid" for the provision of said goods, and City has selected the bid submitted by Partners; and WHEREAS, the parties desire to enter into this Agreement to set forth in writing their respective rights, duties, and obligations; NOW, THEREFORE,WITNESSETH: That for and in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties mutually agree as follows: 1.01 DEFINITIONS A. Agreement means the binding legal contract between City and Partners whereby City is obligated to buy specified services and Partners is obligated to sell same. The Agreement includes the following: (a) City's Invitation for Bid designated Solicitation Number 18-008 (b) Partners' Response to IFB; (c) contract award; and (d) any exhibits, addenda, and/or 00405943/ss2 amendments thereto. Any inconsistencies or conflicts in the contract documents shall be resolved by giving preference in the following order: (1) This Agreement; (2) Partners' Response to IFB; (3) City's Invitation for Bids, exhibits, and attachments. B. City means the City of Round Rock, Williamson and Travis Counties, Texas. C. Effective Date means the date upon which the binding signatures of both parties to this Agreement are affixed. D. Force Majeure means acts of God, strikes, lockouts, or other industrial disturbances, acts of the public enemy, orders of any kind from the government of the United States or the State of Texas or any civil or military authority, insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms, floods, restraint of the government and the people, civil disturbances, explosions, or other causes not reasonably within the control of the party claiming such inability. E. Goods and services mean the specified services, supplies, materials, commodities, or equipment. F. Partners means Partners Remodeling Restoration & Waterproofing, LLC or any of its successors or assigns. 2.01 EFFECTIVE DATE, INITIAL TERM,AND ALLOWABLE RENEWALS A. This Agreement shall be effective on the date it has been signed by both parties hereto, and shall remain in full force and effect unless and until it expires by operation of the term stated herein, or until terminated or extended as provided herein. B. The term of this Agreement shall be for sixty (60) months from the effective date hereof. C. Prices shall be firm for the duration of this Agreement and for any renewal periods. No separate line item charges shall be permitted for invoicing purposes, including but not limited to equipment rental, demurrage, costs associated with obtaining permits, or any other extraneous charges. City may permit "unit price" adjustments upwards only in accordance with Part III, Item 6 of City's Invitation for Bid included as a part of Exhibit"A," attached hereto and incorporated herein by reference for all purposes. Any price increase shall be requested by Partners in writing and accompanied by the appropriate documentation to justify the requested increase. Partners may offer price decreases at any time and in excess of any allowable percentage changes. D. City reserves the right to review the relationship at any time, and may elect to tenninate this Agreement with or without cause or may elect to continue. 2 3.01 CONTRACT DOCUMENTS AND EXHIBITS City selected Partners to supply the services as outlined in IFB Solicitation Number 18- 008; and Response to IFB submitted by Partners, all as specified in Exhibit "A." The intent of these documents is to formulate an Agreement listing the responsibilities of both parties as outlined in the IFB and as offered by Partners in its Response to the IFB. The services which are the subject matter of this Agreement are described in Exhibit"A" and, together with this Agreement, comprise the total Agreement and they are fully a part of this Agreement as if repeated herein in full. 4.01 DUAL PROVIDERS OF SERVICES The parties specifically acknowledge and agree that Partners shall be considered as one of two (2) providers ("dual providers") of the specified goods and services (masonry services). Partners specifically further acknowledges and agrees that this Agreement is not an exclusive agreement. City may, in its sole and unfettered discretion, elect to use either of the two providers in whatever order it deems most advantageous to City's purposes. City may, in its sole and unfettered discretion, elect to use any other providers. City is not obligated to use or purchase any estimated annual quantity of goods, and no guarantee is made of any minimum or maximum purchase. 5.01 ITEMS AWARDED Only if, as, and when needed by City, masonry services are awarded to Partners in accordance with bid items shown on Attachment A—Bid Sheet of Exhibit"A," as follows: Masonry Mason/Concrete Finisher Hourly Labor Rate $32.50 (no minimum hours) Mason/Concrete Finisher Overtime Hourly Rate $32.50 (no minimum hours) Helper Hourly Labor Rate $22.50 (no minimum hours) Overtime Helper Hourly Labor Rate $22.50 (no minimum hours) Materials (if on Cost-Plus basis) Percentage Markup 10% 6.01 COSTS A. Only if, as, and when needed by City, the bid costs listed on Attachment A—Bid Sheet of Exhibit "A," which are specifically relevant to the referenced bid items, shall be the basis of any charges collected by Partners. B. Partners specifically acknowledges and agrees that City is not obligated to use any estimated annual quantity of services, and City may not expend in excess of Seventy-Five Thousand and No/100 Dollars ($75,000.00) per year for Partners' services combined with the dual provider's services for a total not-to-exceed amount of Three Hundred Seventy-Five 3 Thousand and No/100 Dollars ($375,000.00) for the tenn of this Agreement. 7.01 INVOICES All invoices shall include, at a minimum, the following information: A. Name and address of Partners; B. Purchase Order Number; C. Description and quantity of items received; and D. Delivery dates. 8.01 INTERLOCAL COOPERATIVE CONTRACTING/PURCHASING Authority for local governments to contract with one another to perform certain governmental functions and services, including but not limited to purchasing functions, is granted under Government Code, Title 7, Chapter 791, Interlocal Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F, Section 27 1.101 and Section 271.102. Other governmental entities within the State of Texas may be extended the opportunity to purchase off of the City of Round Rock's bid, with the consent and agreement of the successful vendor(s) and Round Rock. Such agreement shall be conclusively inferred for the vendor from lack of exception to this clause in the vendor's response. However, all parties hereby expressly agree that the City of Round Rock is not an agent of,partner to, or representative of those outside agencies or entities and that the City of Round Rock is not obligated or liable for any action or debts that may arise out of such independently-negotiated"piggyback"procurements. 9.01 NON-APPROPRIATION AND FISCAL FUNDING This Agreement is a commitment of City's current revenues only. It is understood and agreed that City shall have the right to terminate this Agreement at the end of any City fiscal year if the governing body of City does not appropriate funds sufficient to purchase the services as determined by City's budget for the fiscal year in question. City may effect such termination by giving Partners a written notice of tennination at the end of its then-current fiscal year. 10.01 PROMPT PAYMENT POLICY In accordance with Chapter 2251, V.T.C.A., Texas Government Code, any payment to be made by City to Partners will be made within thirty (30) days of the date City receives goods under this Agreement, the date the performance of the services under this Agreement are completed, or the date City receives a correct invoice for the goods or services, whichever is later. Partners may charge interest on an overdue payment at the "rate in effect" on September 1 of the fiscal year in which the payment becomes overdue, in accordance with V.T.C.A., Texas 4 Government Code, Section 2251.025(b). This Prompt Payment Policy does not apply to payments made by City in the event: A. There is a bona fide dispute between City and Partners, a contractor, subcontractor, or supplier about the goods delivered or the service performed that causes the payment to be late; or B. There is a bona fide dispute between Partners and a subcontractor or between a subcontractor and its supplier about the goods delivered or the service performed that causes the payment to be late; or C. The terms of a federal contract, grant, regulation, or statute prevent City from making a timely payment with federal funds; or D. The invoice is not mailed to City in strict accordance with any instruction on the purchase order relating to the payment. 11.01 GRATUITIES AND BRIBES City may, by written notice to Partners, cancel this Agreement without incurring any liability to Partners if it is determined by City that gratuities or bribes in the form of entertainment, gifts, or otherwise were offered or given by Partners or its agents or representatives to any City officer, employee or elected representative with respect to the performance of this Agreement. In addition, Partners may be subject to penalties stated in Title 8 of the Texas Penal Code. 12.01 TAXES City is exempt from Federal Excise and State Sales Tax; therefore, tax shall not be included in Partners's charges. 13.01 ORDERS PLACED WITH ALTERNATE VENDORS If Partners cannot provide the services as specified, City reserves the right and option to obtain same from another source or supplier(s). 14.01 INSURANCE Partners shall meet all requirements as stated in Part II, Section 2 of the attached IFB Solicitation Number 18-008. 15.01 CITY'S REPRESENTATIVE City hereby designates the following representative(s) authorized to act in its behalf with regard to this Agreement: 5 Pete Dominguez, Facilities Manager City of Round Rock 212 Commerce Cove Round Rock, TX 78664 512-341-3144 pdominguez@roundrocktexas.gov 16.01 RIGHT TO ASSURANCE Whenever either party to this Agreement, in good faith, has reason to question the other party's intent to perform hereunder, then demand may be made to the other party for written assurance of the intent to perform. In the event that no written assurance is given within the reasonable time specified when demand is made, then and in that event the demanding party may treat such failure as an anticipatory repudiation of this Agreement. 17.01 DEFAULT If Partners abandons or defaults hereunder and is a cause of City purchasing the specified services elsewhere, Partners agrees that it may be charged the difference in cost, if any, and that it will not be considered in the re-advertisement of the service and that it may not be considered in future bids for the same type of work unless the scope of work is significantly changed. Partners shall be declared in default of this Agreement if it does any of the following: A. Fails to make any payment in full when due; B. Fails to fully, timely and faithfully perform any of its material obligations hereunder; C. Fails to provide adequate assurance of performance under the "Right to Assurance" section herein; or D. Becomes insolvent or seeks relief under the bankruptcy laws of the United States. 18.01 TERMINATION AND SUSPENSION A. City has the right to terminate this Agreement, in whole or in part, for convenience and without cause, at any time upon thirty(30) days' written notice to Partners. B. In the event of any default by Partners, City has the right to terminate this Agreement for cause, upon ten (10) days' written notice to Partners. C. Partners has the right to terminate this Agreement only for cause, in the event of material and substantial breach by City, or by written mutual agreement to terminate. D. In the event City terminates under subsections (A) or (B) of this section, the following shall apply: Upon City's delivery of the referenced notice to Partners, Partners shall discontinue all services in connection with performance of this Agreement and shall proceed to 6 cancel promptly all existing orders and contracts insofar as such orders and contracts are chargeable to this Agreement. Within thirty (30) days after such termination notice, Partners shall submit a statement showing in detail the goods and services satisfactorily performed hereunder to the date of termination. City shall then pay Partners that portion of the charges, if undisputed. The parties agree that Partners is not entitled to compensation for services it would have performed under the remaining term of the Agreement except as provided herein. 19.01 INDEMNIFICATION Partners shall defend (at the option of City), indemnify, and hold City, its successors, assigns, officers, employees and elected officials hannless from and against all suits, actions, legal proceedings, claims, demands, damages, costs, expenses, attorney's fees, and any and all other costs or fees arising out of, or incident to, concerning or resulting from the fault of Partners, or Partners' agents, employees or subcontractors, in the performance of Partners' obligations under this Agreement, no matter how, or to whom, such loss may occur. Nothing herein shall be deemed to limit the rights of City or Partners (including, but not limited to the right to seek contribution) against any third party who may be liable for an indemnified claim. 20.01 COMPLIANCE WITH LAWS, CHARTER AND ORDINANCES A. Partners, its agents, employees and subcontractors shall use best efforts to comply with all federal and state laws, City's Charter and Ordinances, as amended, and with all applicable rules and regulations promulgated by local, state and national boards, bureaus and agencies. B. Partners acknowledges and understands that City has adopted a Storm Water Management Program (SWMP) and an Illicit Discharge Ordinance, Sections 14-139 through 14- 152 of the City's Code of Ordinances, to manage the quality of the discharges from its Municipal Separate Storm Sewer System (MS4) and to be in compliance with the requirements or the Texas Commission on Environmental Quality (TCEQ) and the Texas Pollutant Discharge Elimination Systems (TPDES). JNA agrees to perform all operations on City-owned facilities in compliance with the City's Illicit Discharge Ordinance to minimize the release of pollutants into the MS4. Partners agrees to comply with the City's stormwater control measures, good housekeeping practices and any facility specific stormwater management operating procedures specific to a certain City facility. In addition, Partners agrees to comply with any applicable TCEQ Total Maximum Daily Load (TMDL) Requirements and/or I-Plan requirements. C. In accordance with Chapter 2270, Texas Government Code, a governmental entity may not enter into a contract with a company for goods and services unless the contract contains written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of this contract. The signatory executing this Agreement on behalf of Partners verifies Partners does not boycott Israel and will not boycott Israel during the term of this Agreement. 7 21.01 ASSIGNMENT AND DELEGATION The parties hereby bind themselves, their successors, assigns and legal representatives to each other with respect to the terms of this Agreement. Neither party shall assign, sublet or transfer any interest in this Agreement without prior written authorization of the other party. 22.01 NOTICES All notices and other communications in connection with this Agreement shall be in writing and shall be considered given as follows: A. When delivered personally to recipient's address as stated in this Agreement; or B. Three (3) days after being deposited in the United States mail, with postage prepaid to the recipient's address as stated in this Agreement. Notice to Partners: Partners Remodeling Restoration &Waterproofing, LLC 3219 Harpers Ferry Lane Austin, TX 78745 Notice to City: City Manager Stephen L. Sheets, City Attorney 221 East Main Street AND TO: 309 East Main Street Round Rock, TX 78664 Round Rock, TX 78664 Nothing contained herein shall be construed to restrict the transmission of routine communications between representatives of City and Partners. 23.01 APPLICABLE LAW; ENFORCEMENT AND VENUE This Agreement shall be enforceable in Round Rock, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 24.01 EXCLUSIVE AGREEMENT This document, and all appended documents, constitutes the entire Agreement between Partners and City. This Agreement may only be amended or supplemented by mutual agreement of the parties hereto in writing, duly authorized by action of the City Manager or City Council. 8 25.01 DISPUTE RESOLUTION City and Partners hereby expressly agree that no claims or disputes between the parties arising out of or relating to this Agreement or a breach thereof shall be decided by any arbitration proceeding, including without limitation, any proceeding under the Federal Arbitration Act (9 USC Section 1-14) or any applicable state arbitration statute. 26.01 SEVERABILITY The invalidity, illegality, or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any such void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The parties further agree to amend this Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this section shall not prevent this entire Agreement from being void should a provision which is of the essence of this Agreement be determined to be void. 27.01 MISCELLANEOUS PROVISIONS Standard of Care. Partners represents that it employs trained, experienced and competent persons to perform all of the services, responsibilities and duties specified herein and that such services, responsibilities and duties shall be performed in a manner according to generally accepted industry practices. Time is of the Essence. Partners understands and agrees that time is of the essence and that any failure of Partners to fulfill obligations for each portion of this Agreement within the agreed timeframes will constitute a material breach of this Agreement. Partners shall be fully responsible for its delays or for failures to use best efforts in accordance with the terms of this Agreement. Where damage is caused to City due to Partners' failure to perform in these circumstances, City may pursue any remedy available without waiver of any of City's additional legal rights or remedies. Force Majeure.Neither City nor Partners shall be deemed in violation of this Agreement if it is prevented from performing any of its obligations hereunder by reasons for which it is not responsible as defined herein. However, notice of such impediment or delay in performance must be timely given, and all reasonable efforts undertaken to mitigate its effects. Multiple Counterparts. This Agreement may be executed in multiple counterparts, any one of which shall be considered an original of this document; and all of which, when taken together, shall constitute one and the same instrument. 9 IN WITNESS WHEREOF, City and Partners have executed this Agreement on the dates indicated. City of Round Rock, Texas Partners Remodeling Restoration & Waterproofing,LLC By: 7By:Printed Name: ted Name: -� Title: MATitle: —pu, Date Signed: Date Signed: I� For City,Attest: By: �2� A Sara L. White, City Clerk For City,Approved as to Form: By: *Step-haneets, City Attorney 10 CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-388792 Partners Remodeling Restoration and Waterproofing Austin,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/06/2018 being filed. City of Round Rock Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Masonry Concract Provides masonry and concrete services for the City of Round Rock 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION Gl. `1a('� My name is V 1- i( '- and my date of birth is 03 My address is :3Z 1 °\ ikvi rafc--rz1, (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of f ,on the (:� day of 20 4 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state,tx.us Version V1.0.6711 Exhibit "A" • ROUND ROCK TEXAS PURCHASING DIVISION City of Round Rock, Texas Purchasing Division 221 East Main Street Round Rock, Texas 78664-5299 www. roundrocktexas.gov INVITATION FOR BID (IFB) MASONRY SERVICES SOLICITATION NUMBER 18-008 MARCH 2018 City of Round Rock Masonry Services IFB No. 18-008 Class/Item: 910-51 Exhibit "A" March 2018 MASONRY SERVICES PART I GENERAL REQUIREMENTS PURPOSE: The City of Round Rock, herein after"the City" seeks an agreement with a qualified firm to provide on-site Masonry Services for various City owned or occupied buildings on an as needed basis. The City intends to award one primary contract and one secondary contract based on the Best Value for the City. The City may contact the Prime Contractor and/or Secondary Contractor to request a quote by project and will select the Contractor that best meets the needs of the City. An anticipated total contract award will be made by the City in an amount not to exceed $75,000 per year. 1. BACKGROUND: The City has approximately 800,000 square feet of maintained property and occupies approximately 46 facilities. The buildings consist of both commercial and residential type structures. 2. Facilities that may require professional Masonry Services include but are not limited to office buildings, fire stations, parks facilities, police facilities and parking garages. 3. SOLCITATION PACKET: This solicitation packet is comprised of the following: Description Index Part I —General Requirements Page(s) 2-5 Part II —Definitions, Standard Terms and Conditions Page 6 and Insurance Requirements Part III - Supplemental Terms and Conditions Page(s) 6-9 Part IV—Specifications Page(s) 10-13 Attachment A—Bid Sheet Page 14 Attachment B—Reference Sheet Page 15 Attachment C— Prevailing Wage Page 16 Attachment D- Respondent Questionnaire Page 17 Revised 10/17 Page 2 of 17 City of Round Rock Masonry Services IFB No. 18-008 Class/Item: 910-51 Exhibit "A" March 2018 4. AUTHORIZED PURCHASING CONTACT: For questions or clarification of specifications, you may contact: Mike Schurwon, CPPB Purchaser Purchasing Division City of Round Rock Phone: 512-218-6682 E-mail: mschunvonra`�,roundrocktexas.gov The individual listed above may be contacted by e-mail for clarification of the specifications only. No authority is intended or implied that specifications may be amended or alterations accepted prior to solicitation opening without written approval of the City of Round Rock through the Purchasing Department. 5. SCHEDULE OF EVENTS: It is the City's intention to follow the solicitation timeline below. EVENT DATES Solicitation released March 27, 2018 Pre-Bid meeting - Optional April 3, 2018 @ 10:00 AM, CST Deadline for submission of questions April 6, 2018 @ 5:00 PM, CST City responses to questions or April 10, 2018 @ 5:00 PM, CST addendums Deadline for submission of responses April 18, 2018 @ 3:00 PM, CST All questions regarding the solicitation shall be submitted in writing by 5:00 PM, CST on the due date noted above. A copy of all the questions submitted and the City's response to the questions shall be posted on the City's webpage in the form of an addendum at Questions shall be submitted in writing to the "Authorized Purchasing Contact". The City reserves the right to modify these dates. Notice of date change will be posted to the City's website http://www.roundrocktexas.gov/bids 6. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City's website at http:l/www.roundrocktexas.gov/bids for any updates pertaining to the solicitation described herein. Various updates may include addendums, cancellations, notifications, and any other pertinent information necessary for the submission of a correct and accurate response. The City will not be held responsible for any further communication beyond updating the website. 7. PRE-BID MEETING: A pre-bid meeting will be conducted to fully acquaint Respondents with the specifications and bid submittal requirements. The pre-bid meeting will be conducted on the date specified in PART I Section 4-Schedule of Events. 7.1 Attendance at the pre-bid meeting is Mandatory. Respondents shall sign-in at the pre-bid meeting to document their attendance. 7.2 City of Round Rock Executive Conference Room-City Hall Council Chambers, 1st Floor 221 East Main Street Round Rock, Texas 78664 7.3 Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre-bid meeting. Revised 10/17 Page 3 of 17 City of Round Rock Masonry Services IFB No. 18-008 /� Class/Item: 910-51 Exhibit "A" March 2018 8. RESPONSE DUE DATE: Signed and sealed responses are due at or before 3:00 PM, on the due date noted in PART I, Section 4—Schedule of Events. Mail or hand deliver sealed responses to: City of Round Rock—Reception Desk, 1st Floor Attn: Mike Schurwon, CPPB, CTPM Purchasing Department 221 E. Main Street Round Rock, Texas 78664-5299 8.1 Sealed responses shall be clearly marked on the outside of packaging with the Solicitation title, number, due date and "DO NOT OPEN". 8.2 Facsimile or electronically transmitted responses are not acceptable. 8.3 Responses cannot be altered or amended after opening. 8.4 No response can be withdrawn after opening without written approval from the City for an acceptable reason. 8.5 The City will not be bound by any oral statement or offer made contrary to the written specifications. 8.6 Samples and/or copies shall be provided at the Respondent's expense, and shall become the property of the City. 9. BIDDER RESPONSE REQUIREMENTS: The City of Round Rock makes no warranty that this checklist is a full comprehensive listing of every requirement specified in the solicitation. This list is only a tool to assist participating Respondents in compiling their final responses. Bidders are encouraged to carefully read the entire solicitation. Bidders shall submit one (1) evident signed "Original" and four (4) copies of the response requirements including any required attachments and one (1) electronic copy of the IFB response on a flash drive. The samples and/or copies shall be provided at the Respondent's expense, and shall become the property of the City. This invitation for bid (IFB) does not commit the City to contract for any supply or service. Respondents are advised that the City will not pay for any administrative costs incurred in response preparation to this IFB; all costs associated with responding to this IFB will be solely at the interested parties' expense. Not responding to this IFB does not preclude participation in any future RFP/RFQ/IFB. For your bid to be responsive, the attachments identified below shall be submitted with your proposal. Attachment A: BID SHEET:The bid response shall be submitted on itemized, signed Bid Sheet provided in the solicitation packet. Failure to complete and sign the bid sheet may result in disqualification. If there is a conflict between the unit price and extended price, the unit price will take precedence. Submission of responses on forms other that the City's Solicitation Document may result in disqualification of the response. Attachment B: REFERENCE SHEET: Provide the name, address, telephone number and E-MAIL of at least three (3) valid Municipal, Government agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last two (2)years. City of Round Rock references are not applicable. References may be checked prior to award. If references cannot be confirmed or if any negative responses are received it may result in the disqualification of submittal. Attachment D: RESPONDENT QUSTIONNAIRE: Complete the respondent questionnaire and submit with bid packet. Attach additional pages as needed. Failure to complete the respondent questionnaire may result in disqualification Revised 10/17 Page 4 of 17 City of Round Rock Masonry Services IFB No. 18-008 Class/Item: 910-51 Exhibit "A" March 2018 10. BEST VALUE EVALUATION AND CRITERIA: The City reserves the right to reject any or all responses, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the City. All solicitations received may be evaluated based on the best value for the City. In determining best value, the City may consider: 10.1 Purchase price; 10.2 Reputation of Respondent and of Respondent's goods and services; 10.3 Quality of the Respondent's goods and services; 10.4 The extent to which the goods and services meet the City's needs; 10.5 Respondent's past performance with the City; 10.6 The total long-term cost to the City to acquire the Respondent's goods or services; 10.7 Any relevant criteria specifically listed in the solicitation. Respondents may be contacted for clarification of bid and/or to discuss details of the services they are proposing. This may include a presentation and/or the request for additional material/information. 10.8 EVALUATION FACTORS Total 100% Points • Cost-60% Points • Response to Attachment D—Respondent Questionnaire —40% Points o Training and development 10% Points o Vehicle and equipment list 5% Points o Company and individual work experience 25% Points 11. CONFIDENTIALITY OF CONTENT: As stated in Section 16 of City of Round Rock Purchasing Definitions, Standard Terms and Conditions, all documents submitted in response to a solicitation shall be subject to the Texas Public Information Act. Following an award, responses are subject to release as public information unless the response or specific parts of the response can be shown to be exempt from the Texas Public Information Act. Pricing is not considered to be confidential under any circumstances 11.1 Information in a submittal that is legally protected as a trade secret or otherwise confidential must be clearly indicated with stamped, bold red letters stating "CONFIDENTIAL' on that section of the document. The City will not be responsible for any public disclosure of confidential information if it is not clearly marked as such. 11.2 If a request is made under the Texas Public Information Act to inspect information designated as confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and information as to why the information should be protected from disclosure. The matter will then be presented to the Attorney General of Texas for final determination. 12. CERTFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the successful offeror to complete a Form 1295"Certificate of Interested Parties" that is signed and notarized for a contract award requiring council authorization. The "Certificate of Interested Parties" form must be completed on the Texas Ethics Commission website, printed, signed and submitted to the City by the authorized agent of the Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to final contract execution. Link to Texas Ethics Commission Webpage:httbs://www.ethics.state.tx.us/whatsnew/elf info form1295.htm Revised 10/17 Page 5 of 17 City of Round Rock Masonry Services IFB No. 18-008 Class/Item: 910-51 Exhibit "A" March 2018 PART II DEFINITIONS, STANDARD TERMS AND CONDITONS AND INSURANCE REQUIREMENTS 1. DEFINITIONS, STANDARD TERMS AND CONDITIONS: By submitting a response to this solicitation, the Bidder agrees that the City's Definitions, Standard Terms and Conditions, in effect at the time of release of the solicitation, shall govern unless specifically provided otherwise in a separate agreement or on the face of a purchase order. Said Definitions, Terms and Conditions are subject to change without notice. It is the sole responsibility of Bidders to stay apprised of changes. The City's Definitions, Standard Terms and Conditions can be viewed and downloaded from the City's website at: https://www.roundrocktexas.qov/depa rime ntslpurchasing/ 2. INSURANCE: The Respondent shall meet or exceed all insurance requirements set forth in Standard Insurance Requirements. The City's Standard Insurance Requirements document can be viewed and downloaded from the City's website at: https://www.roundrocktexas.gov/departments/purchasing/ PART III SUPPLEMENTAL TERMS AND CONDTIONS 1. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following: 1.1 The term of the Agreement shall begin from date of award and shall remain in full force for sixty (60) months. 1.2 Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project up to 90 days. 2. RESPONDENT QUALIFICATIONS: The City has established the following minimum qualifications. Respondents who do not meet the minimum qualifications will not be considered for award. The Respondent shall: 2.1 Be firms, corporations, individuals or partnerships normally engaged in providing commercial Masonry Services as specified herein and have adequate organization, facilities, equipment, financial capability, and personnel to ensure prompt and efficient service to the City; 2.2 The selected respondent(s) shall provide all labor, supplies and materials required to satisfactorily perform the services as specified herein and own or acquire at no cost to the City all construction aids, appliances, and equipment Respondent deems necessary and maintain sole responsibility for the maintenance and repair of Respondent's vehicles, equipment, tools and all associated costs. The City shall not be responsible for any Respondent's tools, equipment or materials lost or damaged during the performance of the services specified herein; 2.3 Commercial Business location from which work crews are dispatched is required to be in a 35-mile radius of downtown Round Rock. 3. SUBCONTRACTORS: Respondent shall not subcontract or otherwise engage subcontractors to perform required services. The City seeks to do business directly with a company experienced in commercial Masonry SERVICES. Revised 10/17 Page 6 of 17 City of Round Rock Masonry Services IFB No. 18-008 Class/Item: 910-51 Exhibit "A" March 2018 4. PREVAILING WAGE Pursuant to Chapter 2258 of the Texas Government Code, a worker employed on a public work project by a city must be paid: (1) not less than the general prevailing wage rate of per diem wages for work of a similar character in the locality in which the work is performed; and (2) not less than the general prevailing rate of per diem wages for legal holiday and overtime work. In accordance with Chapter 2258.022, the City adopted through Resolution No. R-2016-3760 the wage rates set forth by the Texas Workforce Commission for the Austin-Round Rock Area as the general prevailing wage rate for the City's public works contracts. A contractor or subcontractor who is awarded a contract by the City shall pay not less than the rates set forth in Attachment C and comply with all applicable sections of Chapter 2258 Attachment C - Prevailing Wage Rates are posted in Solicitation Documents for IFB No. 18-008— Masonry Services on the City of Round Rock website at: https://www.roundrocktexas.aov/departments/r urchasina/purchasing-active-solicitations/ 5. PRICING:The Bidder shall determine and submit a fixed cost for the work and shall include all incidental costs, labor, overhead charges,travel, payroll expenses, freight, equipment acquisition and maintenance, demurrage, fuel surcharges, delivery charges, costs associated with obtaining permits, insurance, bonds and risk management. No separate line item charges shall be permitted for either response or invoice purposes 6. PRICE INCREASE: Contract prices for MASONRY SERVICES shall remain firm throughout the initial twelve (12) month term of the contract. A price increase to the agreement may be considered on the anniversary date of the Contract each year and shall be equal to the consumer price index for that year, but at no time can the increase be greater than 5%for any single line item. 6.1 Consumer Price Index(CPI): Price adjustments will be made in accordance with the percentage change in the U.S. Department of Labor Consumer Price Index (CPI-U) for all Urban Consumers. The price adjustment rate will be determined by comparing the percentage difference between the CPI in effect for the base year six-month average (January through June OR July through December); and each (January through June OR July through December six month average) thereafter. The percentage difference between those two CPI issues will be the price adjustment rate. No retroactive contract price adjustments will be allowed. The Consumer Price Index (CPI) is found at the Bureau of Labor Statistics, Consumer Price Index website: http.//www.bls.gov/cpi/. 6.2 Procedure to Request Increase: 6.2.1 Mail the written price increase request with the rate detail comparison and comprehensive calculation and any supporting documentation to the designated City Contract Specialist a minimum of 45 days prior to the annual Contract anniversary date. The detailed written calculation will be verified and confirmed. All written requests for increases must include the City of Round Rock contract number, solicitation reference information and contact information for the authorized representative requesting the increase. Price increase requests shall be sent by mail to: City of Round Rock Purchasing Department Attn: Contract Specialist 221 East Main Street Round Rock, TX 79664-5299 6.2.2 Upon receipt of the request, the City reserves the right to either, accept the escalation and make change to the purchase order within 30 days of the request, negotiate with the Vendor or cancel the agreement or purchase order if an agreement cannot be reached on the value of the increase. Revised 10/17 Page 7 of 17 City of Round Rock Masonry Services IFB No. 18-008 Class/Item: 910-51 Exhibit "A" March 2018 7. PERFORMANCE REVIEW: The City reserves the right to review the awarded respondents' performance anytime during the contract term. 8. ACCEPTANCE/INSPECTION: Acceptance inspection should not take more than five (5) working days. The awarded respondent will be notified within the time frame if the services delivered are not in full compliance with the specifications. In the event the services are not performed to the satisfaction of the City; the vendor shall agree to reperform services to specification at no additional cost to the City. If any agreement or purchase order is cancelled for non-acceptance, the needed services may be purchased elsewhere and the vendor may be charged liquidated damages. 9. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any minimum or maximum purchase is made or implied. The City will only order the services/goods needed to satisfy requirements within budgetary constraints, which may be more or less than indicated. 10. WORKFORCE: Contractor shall: 10.1 Ensure Respondent's employees perform the services in a timely, professional and efficient manner; 10.2 Ensure Respondent's employees, wear a company uniform that clearly identifies them as the Respondent's employee, while working on City property. 10.3 Employ all personnel for work in accordance with the requirements set forth by the United States Department of Labor. The City reserves the right to verify citizenship or right to work in the United States. 10.4 The Respondent shall provide background checks on all employees assigned to a project prior to commencement of work to the City's designated representative. 10.5 The City will provide the Contractor,the Designated Contact person, and any employees required for the work, access to the sites where services are required upon approval of the City's designated representative. The City's designated representative shall issue security badges to all Respondents employees assigned to a project. All employees shall be required to wear the badge in a visible manner at all times while on City property. 11. PERMITS: The Contractor shall verify and obtain all necessary permits, licenses, and/or certificates required by federal, state and local laws, ordinances, rules or regulations for the completion of the services as specified if required for the project. 12. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split award, primary and secondary award, non-award, or use any combination that best serves the interest and at the sole discretion of the City. Award announcement will be made upon City Council approval of staff recommendation and executed agreement. Award announcement will appear on the City's website at http://www.roundrocktexas.aov/bids. 13. POST AWARD MEETING: The City and Successful Respondent(s) may have a post award meeting to discuss, but not be limited to the following: 13.1 The method to provide a smooth and orderly transition of services performed from the current contractor; 13.2 Provide City contact(s) information for implementation of agreement. 13.3 Identify specific milestones, goals and strategies to meet objectives. Revised 10/17 Page 8 of 17 City of Round Rock Masonry Services IFB No. 18-008 /� Class/Item: 910-51 Exhibit "A" March 2018 14. POINT OF CONTACT/ DESIGNATED REPRESENTATIVE: 14.1 Contractor's point of contact: In order to maintain consistent standards of quality work performed across the City, the City shall be provided with a designated and identified point of contact upon award of the contract to include contact information. The City's designated representative shall be notified by the Respondent immediately should the point of contact change. 14.2 The City's designated representative: The City's designated representative shall be: Pete Dominguez Facility Maintenance Manager General Services Phone: 512-801-4547 E-mail: pdominguez@roundrocktexas.gov 15. INTERLOCAL PURCHASING AGREEMENTS 15.1 The City has entered into Interlocal Agreements with other Governmental agencies pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Contractor agrees to offer the same price and terms and conditions to other eligible agencies that have an interlocal agreement with the City. 15.2 The City does not accept any responsibility or liability for the purchases by other government agencies through an interlocal cooperative agreement. Revised 10/17 Page 9 of 17 City of Round Rock Masonry Services IFB No. 18-008 /� Class/Item: 910-51 Exhibit "A" March 2018 PART IV SPECIFICATIONS 1. HISTORY:The City has approximately 800,000 square feet of maintained property and occupies approximately 46 facilities. The buildings consist of both commercial and residential type structures. Facilities maintained vary and can include but are not limited to office buildings, Police department, fire stations, parks facilities and parking garages. • Projects vary and are under the supervision of the City's designated representative: Pete Dominguez, Facilities Manager Phone: 512-341-3144 2. SCOPE OF WORK: The Contractor shall provide on-site services including all materials and labor necessary to perform maintenance, repair, renovations, installation or alteration for various City owned or occupied locations on an as needed basis for Masonry installation, repair and finishing services. Services shall consist of repairs and miscellaneous projects. Services performed shall require prior authorization from the City's Facility Maintenance Department. Only services meeting the herein mentioned specifications on workmanship (See PART IV, Paragraph 3) will be accepted. 3. WORKMANSHIP: Only first-class work shall be performed and all materials furnished in carrying out this agreement shall be of character and quality as required by the project specifications. Where no standard is specified, for such work or materials, they shall be the best of their respective trade and be compliant with all applicable code requirements. 3.1 All materials used in any project shall be new unless pre-approved by the City's designated representative. 3.2 At the conclusion of each project the Contractor shall demonstrate to the City's designated representative that the work is fully operational and in compliance with contract specifications and codes. Any unsatisfactory work done or materials furnished at whatever time they may be discovered shall be promptly and permanently corrected at the sole expense of the Contractor prior to final acceptance of work when notified to do so by the authorized City representative. 3.3 The Contractor shall at all times keep the adjacent areas of the work site free from rubbish and the accumulation of any waste materials. It is the Contractor's responsibility to properly dispose of all rubbish and waste materials according to applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations. Should the Contractor neglect or refuse to remove such unsatisfactory work or materials within forty- eight (48) hours of notice by the City, or if they fail to make satisfactory progress in doing so, the City may cause said work or materials to be removed and satisfactorily replaced by contract or otherwise and the expense thereof shall be charged to the Contractor. Such expense shall be deducted from any monies due or shall become due to the City by the Contractor under the agreement. 4. WORKFORCE: Contractor and all employees shall perform the services in a timely, professional and efficient manner. The City reserves the right to remove any employee from City property for violation of federal, state, and local health, safety and environmental laws, ordinances, rules and regulations. 4.1 The Contractor shall employ all personnel for work in accordance with the requirements set forth by the United States Department of Labor. The City reserves the right to verify citizenship or right to work in the United States. 4.2 The Respondent shall provide background checks on all employees assigned to a project prior to commencement of work to the City's designated representative. 4.3 The City will provide the Contractor, the Designated Contact person, and any employees required for the work, access to the sites where services are required upon approval of the City's designated Revised 10/17 Page 10 of 17 City of Round Rock Masonry Services IFB No. 18-008 /� Class/Item: 910-51 Exhibit "A" March 2018 representative. The City's designated representative shall issue security badges to all Respondent's employees assigned to a project. All employees shall be required to wear the badge in a visible manner at all times while on City property. 5. MASON /CONCRETE FINISHER REQUIREMENTS: The following contains the minimum requirements and experience for Masonry installation, repair and finishing services required by the City. The Contractor shall ensure that all personnel are skilled and qualified to perform the services as requested. 5.1 Contractor shall have a working knowledge of commercial and residential Masonry installation, repair and finishing work. 5.2 The functions shall include but not be limited to: lay out projects, install all Masonry units, repair Masonry units, finishing work and other Masonry work as described by the project manager. 5.3 Contractor must be familiar with and have a working knowledge of all tools and equipment applicable to the Masonry trade, and have extensive knowledge of building materials. 5.4 Contractor must be able to work unsupervised and run a crew. 5.5 The MASON /CONCRETE FINISHER shall have at least five (5) years' experience and a minimum of three (3) years' commercial experience and possess all the necessary tools required to complete projects specified by the City. 5.6 It is the responsibility of the Contractor to supervise their employees and to assure that the work crew acts in a professional manner in regards to conduct, dress and language. Employees that are found to be non-compliant with these requirements shall be removed by the Contractor from City property. 6. DESIGNATED CONTACT PERSON: In order to maintain consistent standards of quality work performed across the City, the city shall be provided with a designated and identified crew leader/point of contact upon award of the contract. 6.1 The City shall be provided with the designated person's name and telephone number. 6.2 This contact person shall remain the same throughout the term of the contract or upon termination of the contact person. If a change has been made in the contact person due to termination, the City's designated representative shall be notified by the Contractor immediately at the time of the change. NO substitutions of key personnel shall be permitted without written approval of the authorized City's designated representative. 6.3 Answering machines are unacceptable as a point of contact. 6.4 The contact person shall be identified on the Solicitation document and may be required to attend an oral presentation to the selection team prior to award of contract. 7. WARRANTY: Successful Respondent shall provide a one (1) year warranty on all workmanship and parts including but not limited to manufacturer's warranty, workmanship defects, and installation. All warranty work shall be completed within five (5) working days from notice of defect. 8. RESPONSE TIME: Response times shall be as follows: 8.1 Regular business hours shall be from 7:00 AM to 6:00 PM. 8.2 Non-Emergency Service Calls: Successful Respondent shall respond and provide a written estimate for non-emergency service calls within two (2) days and begin work within five (5) days of the original request. Revised 10/17 Page 11 of 17 City of Round Rock Masonry Services IFB No. 18-008 /� Class/Item: 910-51 Exhibit "A" March 2018 9. REGULAR AND OVERTIME WORK HOURS: Regular Business hours are 7:00 am to 6:00 pm Monday through Friday. Overtime pay consisting of hours outside the designated regular business hours, will be allowed by the City if deemed necessary and approved by the City's designated representative in advance of work. Overtime work performed in excess of regular work hours or on weekends or holidays shall be based on the rate of regular labor not to exceed one and one half (1 %) times the fixed hourly rate for the tradesman performing the service. Respondent shall submit a total hourly and overtime rate price for labor that includes, but not be limited to, all costs for labor, overhead charges, travel, and payroll expenses. 10. SAFETY: The Successful Respondent and their respective employees are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and City Safety and Occupational Health Standards and any other applicable federal, state, and local health, safety, and environmental laws, ordinances, rules and regulations in the performance of the services. All Successful Respondents shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract. In case of conflict, the most stringent safety requirement shall govern. The Successful Respondent shall indemnify and hold the City harmless from and against all claims, demands, suits, actions, judgments, fines, penalties and liability of every kind arising from the breach of the Successful Respondent's obligations under this paragraph. 10.1. Material Safety Data Sheets: Successful Respondent shall be required to have in their possession at the location of each project and available upon request, material safety data sheets applicable to hazardous substances. 11. ESTIMATES: Contractor shall provide a non-binding written "Not to Exceed"estimate on all projects at no charge to the City upon request. It is the Contractor's responsibility to ensure that all information is complete to provide an accurate estimate. The City will not incur charges from the Contractor until the Contractor arrives on site and begins work. In certain circumstances a sample of materials to be used in a project may be requested by the City's designated representative for approval before work commences. Any single project shall not exceed $50,000. Each written estimate shall include the following information: • Department name and location of the project; • Contractor's designated contact name and telephone number; • Breakdown of Labor costs (Number of workers, hourly rate); • Materials (Detailed description, quantity, unit price and extended price amounts); • Cost of Equipment rented to complete project; • Total Cost (Labor and materials); • Description specifying work to be done; • Time projected to complete the project. 12. SITE INSPECTION: It shall be the responsibility of the Contractor to visit and inspect the locations prior to the submittal of a proposal. No variation in price or conditions shall be permitted based on claims of not being knowledgeable, aware, or informed of all requirements and specifications for a job assignment. Submittal of the proposal is evidence the Contractor has familiarized himself with the nature and extent of the work and any local conditions that may, in any manner, affect the scope of the work to be done and the equipment, materials and labor required. Inspection must be scheduled by contacting the City's designated representative. 13. DELIVERY AND STORAGE: It shall be the responsibility of the Contractor to make all arrangements for delivery, unloading, receiving and storing Masonry material and supplies for each project. The City will not assume any responsibility for receiving these shipments. The Contractor shall verify with the Revised 10/17 Page 12 of 17 City of Round Rock Masonry Services IFB No. 18-008 /� Class/Item: 910-51 Exhibit "A" March 2018 City's designated representative and make necessary arrangements for security and storage space in the building during the project. 13. WORK REPORTS: Respondent shall complete and furnish a work report for each project. A copy of each work report shall be presented with time and material used. Reports shall include, at a minimum, the following information: • Location of the worksite; • Date and time of arrival at worksite; • Time spent for repair; • Date and time work at location is completed; • Part(s) ordered and Equipment rented, if necessary • A detailed description of all the completed repair work certifying the location is in working order, shall be signed by the City's designated representative at the time the work is performed. 14. ORDER QUANTITY: The quantities shown on the solicitation are estimates only. No guarantee of any minimum or maximum purchase is made or implied. The City will only order the services needed to satisfy requirements within budgetary constraints, which may be more or less than indicated. • Bids per project shall not exceed 10% waste expectation on all quantities. • Prices for materials may be on a cost-plus basis. The percentage (%), if any, of markup will be designated by the Respondent on the Solicitation Document. Invoices for work performed, shall require a copy of supplies receipt to be included. Failure to provide the cost- plus percentage (%) on an invoice may result in payment at cost. 15. INVOICE REQUIREMENTS: Each project shall be invoiced separately; the Contractor shall include detailed information on each invoice: • The total hours worked and hourly rate for labor. Labor hours hour shall include costs of labor, overhead charges, travel, and payroll expenses. • Supplies and materials: The cost of supplies and materials shall be listed separately from labor. A maximum percentage markup, as indicated on Attachment A-Bid Sheet, will be allowed for material. • Invoices shall have attached a copy of paid materials receipt from the supplier. Revised 10/17 Page 13 of 17 City of Round Rock Masonry Services IFB No. 18-008 Class/Item: 910-51 Exhibit "A" March 2018 ATTACHMENT A BID SHEET 1. ATTACHMENT A- BID SHEET is posted in Solicitation Documents for IFB No. 18-008— Masonry Services in an Excel format on the City of Round Rock website at: https://www.roundrocktexas.gov/departments/purchasing/purchasing-active-solicitations/ 1.1 In order to be considered responsive Attachment A- Bid Sheet must be completed, signed by an authorized representative and returned by the deadline for submission of response indicated in Part I Section 4—Schedule of Events. 1.2 The Respondent, by submitting and signing Attachment A — Bid Sheet, acknowledges that he/she has received and read the entire document packet sections defined above including all documents incorporated by reference, and agrees to be bound by the terms therein. 1.3 In order to do business with the City of Round Rock you must be registered with the City's Vendor Database. To register, go to: https://roundrock.munisselfservice.com/Vendors/default.aspx. 1.4 By the signature affixed on Attachment A-Bid Sheet, the Respondent hereby certifies that neither the Respondent nor the entity represented by the Respondent, or anyone acting for such entity has violated the antitrust laws of this State, codified in Section 15.01 et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly, the response made to any competitor or any other person engaged in such line of business. 1.5 The Respondent agrees, if this Offer is accepted within 120 calendar days after the Due Date, to fully comply in strict accordance with the Solicitation, specifications and the amounts shown on bid sheet. Revised 10/17 Page 14 of 17 1 of 1 Exhibit "A" Attachment A- Bid Sheet Masonry Services IFB No. 18-008 The Respondent represents by their signature below that he/she is submitting a binding offer and is authorized to bind the respondent to fully comply with the solicitation documents contained in IFB No. 18-008-Masonry Services.The Respondent acknowledges that he/she has received and read the entire solicitation packet,attachments and all documents incorporated by reference,and agrees to be bound by the terms therein.An anticipated total contract award will be made by the City in an amount not to exceed$75,000 per year. Special Instructions: All prices must be quoted in order to be considered responsive.Be advised that exceptions taken to any portion of the solicitation may jeopardize acceptance of the bid. Cost -Total 60%Points No. Description Unit Unit Cost 1 Mason/Concrete Finisher- Reqular Hourly Labor Rate Per Hour $ 52,50 Mason/Concrete Finisher-Overtime Hourly Labor Rate. The overtime rate shall not exceed one and one half times the T 2 regular hourly rate. Per Hour $ �'S v 3 Mason/Concrete Finisher Helper-Reqular Hourly Labor Rate Per Hour $ aRT CI) Mason/Concrete Finisher Helper-Overtime Hourly Labor Rate. The overtime rate shall not exceed one and one half times the 2/.,4 regular hourly rate. Per Hour $ (Information Only):Prices for Material shall be on a cost-plus Percentage i 5 basis.The Percentage(%)if any,of markup will be: Markup °A,'` v Attachment D - Respondent Questionnaire-Total 40% Points *10%Points for staff training and development *5%Points for vehicle and equipment list *25%/ fP�oint_s�for company and individual work experience cat-wad COMPANY NAME: tRvlo ,�AX) UltOttraoli de 41/46, SIGNATURE OF AUTHORIZED REPRESENTATIVE: 4111111111. -- 4.— PRINTED NAME: ANt.31et____ ->t'-'C PHONE NUMBER: Sri- 7-C-4s1 OD EMAIL ADDRESS: biAtolt.-.1, F f aw a, otti ' `1 City of Round Rock Masonry Services IFB No. 18-008 Exhibit "A" Class/Item: 910-51 March 2018 ATTACHMENT B: BIDDERS REFERENCE SHEET PLEASE COMPLETE AND RETURN THIS FORM WITH THE SOLICITATION RESPONSE SOLICITATION NUMBER: \ pc-' 5 YYV4 SL)( RESPONDENT'S NAME: 47.-eY►�OEc-141 DATE: L- \t k1 Ss Provide the name, address, telephone number and E-MAIL of at least three (3) valid Municipal, Government agencies or firms of comparable size that have utilized services that are similar in type and capacity within the last two (2) years. City of Round Rock references are not applicable. References may be checked prior to award. If references cannot be confirmed or if any negative responses are received it may result in the disqualification of submittal. 1. Company's Name L- ,J iti., ).,- ATE- \--\e L Name of Contact —1-r Tz.Rs-( cio1/4 , Title of Contact rtcV.t L` CI F-i2.. \ MA 1 KN'[` ct, Sorc�R iL.._ E-Mail Address "T ,44 -P, rbi: 05 A.S .-)i-vvis -1-3(`vs Present Address 10 ex)1= -&- -51-- 4 (5y_ City, State,Zip Code ,iW IV -7 51 Telephone Number ( 51 ) -q vi,--18o3- Fax Number: ( ) 2. Company's Name _ l.. 4 i L T__1 -10.11a-P4' ct_____ Name of Contact 140./ 4, t tJ \44-2=c, l 4 Title of Contact Af2L.AA1 't— E-Mail Address )(CV W , bat 0 "C ION(MVO O ..0141 Present Address n 01 , , `Lt-f' c).cZ�- City, State,Zip Code aIK) -iSt 1110 1 Telephone Number ( 5 T7 ) Up°-2 WO Fax Number: ( ) 3. Company's Name Cox (I teti _zJn Name of Contact 61 010 WO 51101-1 Title of Contact liciliklAt VelOgfiMgOrSUK14 SOIL E-Mail Address 50oLf51AL 5( ) wigauTY.. N>) Present Address (o50 ePt51 i3/4NS City, State,Zip Code itt.) , ,/ • T 11 121b Telephone Number (sem ) 1.13- 121i Fax Number: ( ) FAILURE TO PROVIDE THE REQUIRED INFORMATION WITH THE SOLICITATION RESPONSE MAY AUTOMATICALLY DISQUALIFY THE RESPONSE FROM CONSIDERATION FOR AWARD. Revised 10/17 Page 15 of 17 City of Round Rock Masonry Services IFB No. 18-008 Class/Item: 910-51 Exhibit "A" March 2018 ATTACHMENT C PREVAILING WAGE 1. Attachment C- Prevailing Wage Rates are posted in Solicitation Documents for IFB No. 18-008-Masonry Services on the City of Round Rock website at: https://www.roundrocktexas.qov/departments/purchasing/purchasing-active-solicitations/ 2. PREVAILING WAGE: Pursuant to Chapter 2258 of the Texas Government Code, a worker employed on a public work project by a city must be paid: (1) not less than the general prevailing wage rate of per diem wages for work of a similar character in the locality in which the work is performed; and (2) not less than the general prevailing rate of per diem wages for legal holiday and overtime work. In accordance with Chapter 2258.022, the City adopted through Resolution No. R- 2016-3760 the wage rates set forth by the Texas Workforce Commission for the Austin-Round Rock Area as the general prevailing wage rate for the City's public works contracts. A contractor or subcontractor who is awarded a contract by the City shall pay not less than the rates set forth in Attachment C and comply with all applicable sections of Chapter 2258. Revised 10/17 Page 16 of 17 . .:: "A" .:_„,04,7 .11 ROUND ROCK TEXAS PURI:HAMM DIVISION CITY OF ROUND ROCK INVITATION FOR BID IFB NO. 18-008 MASONRY SERVICES IFB No. 18-008 Addendum No. 1 Date: March 29, 2018 Addendum No. 1, dated Thursday, March 29, 2018, is being issued to make the following correction regarding the pre-bid meeting for IFB No. 18-008 — Masonry Services, as outlined below: The following change to Section 7. Pre-Bid Meeting statement is hereby being changed from "Mandatory"to read "Optional" as outlined below: CHANGE FROM: Section 7. PRE-BID MEETING: A pre-bid meeting will be conducted to fully acquaint Respondents with the specifications and bid submittal requirements. The pre-bid meeting will be conducted on the date specified in PART I Section 4-Schedule of Events. 7.1 Attendance at the pre-bid meeting is "MANDATORY" Respondents shall sign-in at the pre-bid meeting to document their attendance. 7.2 City of Round Rock City Hall Council Chambers,151 Floor 221 East Main ST Round Rock, Texas 78664 7.3 Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre-bid meeting. CHANGE TO: Section 7. PRE-BID MEETING: A pre-bid meeting will be conducted to fully acquaint Respondents with the specifications and bid submittal requirements. The pre-bid meeting will be conducted on the date specified in PART I Section 4-Schedule of Events. 7.1 Attendance at the pre-bid meeting is "OPTIONAL" Respondents shall sign-in at the pre-bid meeting to document their attendance. 7.2 City of Round Rock City Hall Council Chambers,lst Floor 221 East Main ST Round Rock,Texas 78664 7.3 Respondents are strongly encouraged to bring a copy of the solicitation document with them to the pre-bid meeting. Page 1 of 2 Exhibit "A" CITY OF ROUND ROCK INVITATION FOR BID IFB NO. 18-008 MASONRY SERVICES IFB No. 18-008 Addendum No. 1 Date: March 29, 2018 Approved by: L: Date: 0-3/0-5/1 Michael Schurwon, CPPB, CTPM Purchaser By the signatures affixed below this addendum is hereby incorporated into and made a part of the above referenced solicitation. KNOWLEDGED Yitetkra.111414M4 9/i,/iv Vendor Authorized :•- - - to RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED PROPOSAL. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM CONSIDERATION FOR AWARD. Page 2 of 2 fix ROUND ROCK TEXAS PURCHASING CIIVIS1GN CITY OF ROUND ROCK INVITATION FOR BID FOR MASONRY SERVICES SOLICITATION NO.IFB -18-008 IFB No. 18-008 Addendum No. 2 Date: April 18, 2018 Addendum No. 2, dated April 18, 2018, is being issued to extend the bid opening date for IFB No. 18-008-Masonry Services as outlined below: CHANGE BID OPENING DATE FROM: APRIL 18, 2018 @ 3:00 P.M. CHANGE BID OPENING DATE TO: APRIL 25, 2018 © 3:00 P.M. Approved by: .JZ- Date: 4344"^I 2.-/P' Michael Schurwon, CTPM, CPPB Purchaser By the signatures affixed below this addendum is hereby incorporated into and made a part of the above referenced solicitation. ACK OW EDGED . Veil/ gi" 411L--,1AI / or Authori ed Si. ,ature to Apyeeref-xzgop,oF4A.6 RETURN ONE SIGNED COPY OF THIS ADDENDUM TO THE PURCHASING OFFICE WITH YOUR SEALED PROPOSAL. FAILURE TO DO SO MAY AUTOMATICALLY DISQUALIFY YOUR RESPONSE FROM CONSIDERATION FOR AWARD. Page 1 of 1 City of Round Rock Masonry Services IFB No. 18-008 Exhibit "A" Class/Item: 910-51 March 2018 ATTACHMENT D RESPONDENT QUESTIONNAIRE 40% Points Name of Business: r ;eA� ^ tits lo' n*,,.."J W , 11116 Physical Address of Headquarters (HQ): A ‘X)114/14 04/4 Physical Address of Serving Branch: (if different address from HQ) 1. In a separate sheet of paper describe training and development provided to staff. (10% Points). 2. EQUIPMENT LIST:Attach a separate sheet of paper that describes the type of vehicles and equipment that will be used to support this contract. (5%Points) 3. Number of full time employees that are eligible to work on City of Round Rock projects: Number of Employees: 4. How many years has your company been in the Commercial Masonry Business? Number of years in the commercial 1—ru 1 rS Masonry business: U 5. EXPERIENCE: On a separate sheet of paper describe relevant company and individual experience for the personnel who will be actively engaged in the performance of this contract. (25%Points) • Company work experience: Describe recent company work experience (2 years or less)for at least 2 commercial contracts for Masonry Services • Individual Work Experience- Include the resume of the owner and lead personnel as well as supporting documentation as applicable;such as certifications, licenses and years of experience. Revised 10/17 Page 17 of 17 j- 7/) Partners Remodeling,Restoration and Waterproofing Exhibit "A" Partners Remodeling,Restoration and Waterproofing LLC. Company Bio Partners Remodeling Restoration and Waterproofing LLC is a local family owned business located out of South Austin Texas.We have been in business for 20 years and have over 100 years of combined experience in the municipality construction industry. We have 3 owners; one of the owners will be the superintendent of the projects and will oversee all stages of construction.Another will plan and coordinate with City of Round Rock project manager to keep the project on time and on budget.With owners on site and project managing we have built a reputation exceeding customer expectations by completing projects on time,on budget,and to specification.We pride in doing our projects RIGHT THE FIRST TIME. We typically work on projects up to 1 million,on multiple types of structures including; commercial buildings, government building,and residential building and homes.With our broad spectrum of services we provide and the different type of structure's we work on,we have gained invaluable experience.We are confident we can accomplish any and all scopes of work in the construction industry. Our craftsman each have a MINIMUM 10 years' experience in construction industry. We have completed many projects for City of Round Rock the past years including the previous multiyear masonry contract and would embrace the opportunity to sign another multiyear masonry contract with the City of Round Rock.I guarantee the City of Round Rock will continue to be completely satisfied with our team and quality of work as we put our customer and quality of work above everything. Respectfully Submitted, APO Pat Besa Co-Owner 3219 Harpers Ferry Lane Austin,Texas 78745 Phone: 512-297-7032 Fax: 512-291-5451 Partners Remodeling,Restoration and Waterproofing LLC. Exhibit "A'' Partners Remodeling,Restoration and Waterproofing LLC. References A list of some of our clients with a short description of some work we have performed, and dollar amounts of the projects. State Preservation Board- Capitol of Texas, Bob Bullock Museum, Bob Cash, Executive Director, 512-413- 4505, Bob.cash@tspb.state.tx.us. Work Completed: Capitol of Texas Senate Chamber restoration project $275,000. Bob Bullock Museum IMAX Theater Concession Stand and Museum Remodel Project$270,000. Capitol of Texas Representative session office restoration project$25,000. Bob Bullock Museum-Kevin Koch, Kevin.koch@the storyoftexas.com, project manager, La Belle Ship Project at Bob Bullock Museum. Project cost $365,000 City of Round Rock- Pete Dominguez General Services Manager, 512-801-4547. Work Completed. Various projects. Currently have a 5 year contract in place. Over$750,000 in work completed. Washington Prime Group (WPG)- Luis Chavez, Operations Director, 512-541-5605. Work Completed. ADA ramp,paver re-set. Coating the entire The Shops at Arbor Walk for$280,000, TEX-COTE project. State of Texas- Criss Cole Rehabilitation Center, Hector Garcia, Facilities Manager, 512-773-9447, hector.garcia@dars.state.tx.us,Work completed: Brazilian Walnut(IPE)Pedestrian Bridge Project$150,000. Replace ceiling grid and tiles project$145,000, Replace serving line for kitchen over$175,000. Retrofit electrical lighting in parking lot$245,000. Other smaller projects including re tiling sauna room, caulking residential bathrooms, seal leaking basement etc. We have completed over$1,000,000 of work for the Criss Cole Rehabilitation Center. TXDOT- Texas Department of Transportation-Frank Boss, facilities manager, 512-825-7597, Frank.bos@txdot.gov. We completed a multi annual painting contract with them valued at over$250,000 University of Texas- GA, Ga@utexas.edu, we have completed multiple of projects for the University including; painting,texturing, coating, cabinetry,tiling, and much more. Over$350,000 work completed City of Round Rock-Katie Baker, Park development specialist, 512-341-3355, kbaker@roundrocktexas.gov, Work completed: multi year concrete contract, floor coatings at Old Settlers Park and Rockin River, foundation piling to support building, park renovations,and more. Over$1,000,000 work completed. Texas Workforce Commission- Criss Cole Rehabilitation Center. Waterproofing 4 ADA Complete Bathroom Remodel. Shower Pan Waterproofing. Capitol schedule of values4 Office Build Outs and 2 Bedrooms Marti Carlson 512-552-3902 martin.carlsonna,twc.state.tx.us Texas Parks and Wildlife- McKinney Falls Headquarters Waterproofing Don Hudson 512-627-4190. $107,000 More reference can be provided upon request 3219 Harpers Ferry Lane Austin,Texas 78745 Phone: 512-297-7032 Fax: 512-291-5451 Exhibit "A" Juan Manuel Besa 3219 Harpers Ferry In Austin, Texas 78745 512-947-6114 Objective: To oversee projects for Partners Remodeling Restoration and Waterproofing,and to make sure they are completed on time,on budget,and to product specifications. Skills and Accomplishments: I have been in the construction industry for over 40 years. Have seen all things possible.Restored the capital in the 1980's.Managed projects over a million dollars. I don't let anything stop me from completing a project.A list of skills I can perform are as follows: Building, Framing,Waterproofing,Restoration, Painting Restoration,Coatings,Concrete Restoration, Caulking,Epoxy Injections,Epoxy Flooring,Demolition,Powerwashing,Tile Work,Siding,Fiberglass Pans, Trim,Window Installation,Door Installations,Staging. Education: College at South West Texas Jr.College Assoicates in Business Experience: Partners Remodeling Restoration and Waterproofing LLC 1999—Present Co-Owner Small list of prominent projects completed recently as Superindentent -Residential additions and complete remodels -State of Texas Capitol Senate Chamber painting/restoration project -State of Texas Capitol representative office's painting project. Multiple sessions. -Multiyear TXDOT painting contract -Multiyear City of Round Rock concrete contract Exhibit "A" -Multiple painting projects at University of Texas at Austin -Criss Cole Rehabilitative Services. Multiple projects,including,waterproofing, painting,coating, commercial kitchen renovation, ipe bridge construction,ceiling tile replacement. -State Hospital.Multiple projects including, painting,coating,caulking,glazing,window replacement, door replacement, and carpentry. March 1996-January 1999 Taylor Waterproofing(Superintendent) 100%commercial building -Coatings -Waterproofing -Caulking -Glazing -Powerwashing January 1992—March 1996 Millsap Waterproofing(Superintendent) 100%commercial building -Coatings -Waterproofing -Caulking -Glazing -Powerwashing May 1988-January 1992 Exhibit "A" Mid Continental(Superindendent) 100%commercial building -Coatings -Waterproofing -Caulking -Glazing -Powerwashing March 1984-May 1988 Western Waterprooing(Foreman) 100%commercial building -Coatings -Waterproofing -Caulking -Glazing -Powerwashing August 1981-May 1984 Camberlin Waterproofing(Foreman) 100%commercial building -Coatings -Waterproofing -Caulking -Glazing -Powerwashing Exhibit "A" Daniel Hilario Besa 3219 Harpers Ferry Ln Austin, Texas 78745 512-825-3950 Objective: To help grow Partners Remodeling Restoration and Waterproofing and make it one of the most reliable construction companies in Austin,Texas Skills and Accomplishments: Very good at managing small to large projects.Scheduling to keep projects moving is my greatest skill. Very personable. Handles tough situations and finds solutions.Very hand on,can run an office and be hands on.A list of what I can do: Building,Waterproofing,Coatings, Restoration,Painting,Concrete Restoration,Caulking,Epoxy Injections, Epoxy Flooring, Demolition,Powerwashing,Tile Work,Siding, Fiberglass Pans,Trim,Window Installation, Door Installations,Staging. Education Bachelors of Science Degree Texas Lutheran University December 2007 Experience May 2003—Present Owner Partners Remodeling Restoration and Waterproofing Oversee projects up to$1 million Make sure everything is running smoothly(project scheduling) Maintain a great work environment Top priority is safety Exhibit "A" Pat Besa 3219 Harpers Ferry Lane Austin, TX 78745 Home: 512-291-5451 Cell: 297-7032 E-mail: Pbesa3(dvahoo.com Objective: To secure a supervisor position in construction management that allows me to use my skills and work experience. Work Experience: August 2004 — Present Co-Owner Partners Remolding Restoration and Waterproofing (PRRW) Austin TX • Restore and remodel homes to customer specifications • Water proof and maintain commercial buildings and homes • Over see five employees January 2004- August 2004 Sales Representative Micro Communications Incorporated (MCI) Austin TX • Tele-market new phone services and products • Reach quota bi weekly by at least 120% • Great phone communications with customers May 2003- August 2003 Caulker May 2002- August 2002 • American Restoration • Austin TX • Water proof commercial buildings • Lots of experience in caulking and glazing Education: Diploma Davy Crockett High School r1, t) Partners Remodeling,Restoration and Waterproofing ,Exhibit /V' Partners Remodeling,Restoration and Waterproofing Equipment Partners Remodeling Restoration and Waterproofing has commercial vehicles with commercial insurance along with multiple trailers. All trailers are equipped with all the necessary equipment to complete masonry work or concrete work. Partners also has on it inventory two skid steers to make earth work easier for concrete or to move materials from place to place. Employees Juan Besa Daniel Besa Patsquinel Besa Bertino Rodriguez Manuel Dejoya Jose Salazar Jose Martin Carlos Martinez Should there be a larger project, Partners is able to add more employees to the staff in a moments notice. Thanks, Daniel Besa Co-Owner 3219 Harpers Ferry Lane Austin,Texas 78745 Phone: 512-297-7032 Fax: 512-291-5451 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2018-388792 Partners Remodeling Restoration and Waterproofing Austin,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/06/2018 being filed. City of Round Rock Date Acknowledged: 08/21/2018 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. Masonry Concract Provides masonry and concrete services for the City of Round Rock 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.6711