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Contract - Atmos Energy Corporation - 10/23/2014REIMBURSEMENT AGREEMENT This Reimbursement Agreement ("Agreement") made this day of 2014 by and between ATMOS ENERGY CORPORATION, a Texas and Virginia corporation, having a business address at 5420 LBJ Freeway, Suite 1800, Dallas, Texas 75240 ("Atmos") and the CITY OF ROUND ROCK, a Texas home -rule municipal corporation, having a business address at 221 East Main Street, Round Rock, Texas ("CORR"),' WITNESSETH: WHEREAS, CORR is in the process of widening and improving Round Rock Ave./SW downtown at the location depicted in Exhibit "A", attached hereto (the "Project"): and WHEREAS, Atmos has gas facilities that are in conflict with the project: and WHEREAS. CORR has requested that Atmos relocate or cause to be relocated their gas facilities to accommodate the Project; and WHEREAS, Atmos has agreed to the relocation of its facilities as shown on the plans attached hereto as Exhibit "B" and made a part hereof ("Relocation Services") and has prepared a good faith cost estimate set forth on Exhibit "C" attached hereto and made a part hereof ("Estimate"); and WHEREAS, CORR agrees to reimburse Atmos for the actual expenses incurred by Atmos related to the Relocation Services requested by CORR. NOW THEREFORE, in consideration of mutual promises contained herein, the parties agree as follows: 1. Atmos agrees to provide the Relocations Services to relocate approximately 790 feet of 4 -inch gas pipeline. The starting date will be fixed by mutual agreement of the parties hereto and Atmos shall use commercially reasonable efforts to complete the Relocation Services in accordance with the Schedule, subject however, to delays caused by persons or events outside the reasonable control of Atmos. 2. The actual cost of the relocation is estimated to be $174,705.00. CORR agrees to reimburse Atmos the actual costs of the Relocation Services. Atmos shall submit to CORR a detailed written report itemizing the total costs incurred, including all supporting information documenting all amounts incurred for which reimbursement claimed and verifying that the Relocation Services are in accordance with the requirements of this Agreement and that any change orders increasing the cost for the Relocation Services above the threshold described below were submitted and approved by CORR prior to incurring such additional costs. Upon completion of the Relocation Services, Atmos shall present CORR with a detailed invoice of the actual Relocation Services performed and CORR agrees to make, within thirty (30) days from the date of the properly detailed invoice, a onetime reimbursement payment of the actual costs, In the event, after actual solicitation of bids, the estimated costs of the Relocation Services exceed the Cost Estimate by 10% or more, then, prior to incurring such additional expense, Atmos shall submit the additional costs to CORR for approval, which approval shall not be unreasonably withheld, delayed, or conditioned. Any request for approval made by Atmos in writing and not specifically approved or disapproved within 10 business days shall automatically be deemed approved by CORR. Neither enhancement nor betterment costs shall be reimbursed by CORR, 3. The obligation of CORR to make a cost reimbursement payment under this Agreement does not constitute a general obligation or indebtedness of CORR for which CORR is obligated to levy, pledge or collect any form of taxation. 4, the parties agree to exercise all due caution while causing any work to be done near the gas line in order to prevent damages to the gas line. 5. Notwithstanding any other provisions of this Agreement, in no event shall either party be liable to the other for any indirect, consequential or incidental damages, including but without limitation, loss of revenue, loss of customers or loss of profits arising from the Agreement and the performance or non-performance of obligations hereunder. 6. Atmos agrees to indemnify and hold harmless CORR, its agents and employees, against and from any and all liability, loss and expense and shall defend all claims, resulting from the loss of life or damage or injury to persons or property directly or indirectly resulting from the work performed by Atmos to the extent such loss, damage or injury, is caused by the negligence or willful misconduct of Atmos or its agents or arises out of or in connection with the Relocation Services. As a necessary condition for such indemnity to be enforceable against Atmos: (i) Atmos shall be notified in writing promptly of any and all claims, liability, loss and expense for which CORR seeks indemnification from Atmos, and (ii) Atmos shall have sole control of the defense of any and all claims, liability, loss and expense and all negotiations for their settlement of compromise 7. This Agreement shall be enforceable in Round Rock, Williamson County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. 0) 8. No party may assign its rights and obligations under this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld, conditioned, or delayed. Notwithstanding the foregoing, it is understood that Atmos intends to contract the Relocation Services work to a general contract, which will in turn may subcontract all or part of the Relocation Services. 9. This Agreement shall be binding upon and inure to the benefit of the parties to this Agreement and their respective heirs, executors, administrators, personal representatives, legal representatives, successors and assigns, subject to the provisions of Section 8. 10. In case any one or more of the provisions contained in this Agreement shall be held to be invalid, illegal, or unenforceable in any respect, such validity, illegality, or unenforceability shall not affect any other provisions of the Agreement, and this Agreement shall be constructed as if such invalid, illegal, or unenforceable provision had never been contained in the Agreement. Effective date of agreement as of date of approved by the City Council: CITY OF ROUND ROCK By: 3 " ' Mayor ATTEST: � �! � : i :.i► _ .,Irl �i-put city Setreta-q�' APPROYEP AS TO FO M: By. 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'�u Jr� ti• /' �l - "�'� Aa I m :o a - J V H H Pmt g jI}gS jj o U o tNil o N o 'a o f �" / u •; + y+,'/ _ PRRO.Y1u- 0 ron acoowae o / < g ,r f1 G F < 4 Ell 9 yg� 9gFe I / IJIr 0 pkj rA O O O o r $` v a SPL �.—.�.s' I a EXHIBIT "C" SW Downtown Ph 4 Round Rock Ave Crossing Round Rock Project 6lidtex Project Project Number 2889555 Om: 01,+2014 Direct Costs Materials -with Stores Overheads (Atmos PO's and McJunkin materials) Armes Costs Ory Description Price Ea. 5 2..549 S 1,223 480 PIPE POLY 4 PE 2406 SDR1140FT S 2-660 $ 1'170 440 PIPEPOLY4 PE3408SOR114OFT $ 13 S 2,098 160 PIPE ERW 6 X .280'14 CS BARE BEV DRL X42 $ 0.14 $ 140 1000 WIRE,B CU YLW SOLID THHN SWFT 5 460.00 S 460 1 TEE, V TYPE IIA SS 3 -WAY S 250.00 S 250 1 TEE, 3' TYPE IIA SS 34VAY 1 Aliso. Piping f.laterials (Pipe, V Wes, Fittings, Gasket,, Bolts, Etc) 10.001. S 534 Atrnos Materials Subtow S 5,875 Sales Tax(&114%) S 485 Freight (2.5%) $ 147 6lsteriais Totel S 6,508 Materials -wlo Stores Overheads (items purchased by Contractors) Prim Ea. Atmos Costs Ory Description $ 100 $ Alun Contractor Materials Subtotal $ - SalasTex(8-114%) S Llatariab Total S Land Costs (Fee Property) Price l Ea Atmos Costs Ory Description $ 1'000 S _ 0 Station Site Land Rights (Capitalized) Prlm]Ea Atmos Costs Ory Description S 1,000 $ 0 Easements 0 Damage Par)vnents 5 1,000 $ Land Rights Total $ Total Direct Capital Labor (Company Labor) Prim IHr Atmos Costs Qty Description $ 65 S 1,560 24 Engineering $ 50 $ 0 Field Ops 5 35 $ 2E0 8 Envi onmenlal $ 35 $ 2SO 8ROW Pe—.l $ 35 5 2.800 80 FCC Company Labor Total S 4.920 Contractor Labor Ory Description Price/Day or Each Price/Hr Annos Costs Contras Fsgineer'ug S S - - S S 137 $ 2.670 20 Senior Project Manager 5 - $ 131 $ Z610 20 Project Manager 5 - S 112 $ 8.363 75 Engineer 100 Senior CAD Designer S - $ 103 $ $ 10,750 221 2 Project Controls Specialist S - 5 111 S 68 $ 675 10 Clerical 0 Pothole & Liras Local. $ S - 2,500 S - 0 ROW Agent (3rd Party) $ 4.000 5 S 0 Flan Service IE --tai (SVvPPP, Permit Preparation, Consulting, etc) S S 3,500 1,250. $ 1,250 1 Survey Crew $ 2,200 $ 2.200 0 Hot Tap Fabrication d Installation $ 1,500 5 $ 0 TOW Hot Tap Crev S 1,500 5 - 0 DRS Skid Installation and Piping Hook-up 5 7,500 Pipeline Construction 4'[P & LP Poly including 3 servica Ones, 790 abandoment of existing mains, movain and move out to complete phase 2, and cost for resoddarg'.vatering e8 d strubed areas S 64 $ '0.540 0 Pq line Conni=bon 2 Pdy $ 5 0 Log Service Line Recom.ction $ 1,000 $ 0 Short Service Line Reconnection $ 500 8,500 S 0 PainOrg(sandblast, prime. and tnish) $ 12,000 $ 0 Fence d Vehicle Bankadss $ 6,000 $ 0 Gravel Site After Installation $ S 0 A.ccess Road $ 100,000 S 50 S 0 Construction Inspector(3RD Perty) 1,500 S - 0 NDT Company (X -Ray) $ ContrecttaborTotal $ 79238 Sales Tex (8.1:4%) S 6.537 s Bs,ns Other Expenditures $ S 0 Cost of Gas Lost 0... Finn Gas) 0% S 0 Project R—es for C—t—tion and Schedurg(0%) .,hen Fxpend6. sTotal 5 zBeneflts Overheads (52.53% Of Company Labor) $ 2,594 z5tore Overheads (8% of Atmos Purchased Materials)) $ 521 Total Direct Costs Is 100,308 Indirect Costs (as of 9.9.2012) Description Other Ezpandihu colo Overieads(RHUTTS:25%of Company Labor +l6% or Comracmr Labor) $ Costs 14.098 zAFUDC Debt (0.63%d Direct &I.&.d Total--1.4ing AFUDC) 5BEs zDivision Overheads (1624% of Direct Costs) 5 5 16,290 10.282 zConp Overheads (10251% of Died Costs) Total Indirect Costs $ 41,556 DIRECT & INDIRECT TOTALS ESTIMATED TOTAL PROJECT COST (CAPITALIZED) FRANCHISE FEE (5%) INTEREST CARRYING CHARGE (18.15%, NON -CAPITALIZED) TOTAL COSTS ASSOCIATED WITH PROJECT (CAPITALIZED & NON -CAPITALIZED) Notes 1) No r+aterbody crossings and does not include costs for karst d-ry 2) Construction Estimate based on actual ComWdion Bids. 3) One general contractor from Inception to completion and prices contingent on availability of contractor at tan ofar,­& 4) Estimate does not include costs for holding schedule in extrema v Bather conditions. 5) Existing pip. shall be abandoned in plan. 6) Corporate Onrhaad Rate varies at time of item cost 7) Environmental costs are based on previous Atmos Energy jobMilh similar Scope of Work 6) Conswetien wets en for pipernevork only. 9) Survey costs based on prwious Atmos Energy Job v+tlh similar Scope of Work 10) Construction Management provided by Atmos, Energy 11) Estimate total based on base lee cost estimate Plus 10% to give true +1.10% number Cost Esti hats Raimtxaseble SwDo tc,,. Reurd Rock Ave Cmssig 034," HAS $ 141,864 $ 141,864 $ 7,093 $ 25,748 $ 174,705