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Contract - Texas Department of Transportation 2023 Transportation Alternatives Set Aside Call for Projects - 5/25/2023 ® 2023 Transportation Alternatives (TA) -- - Call for Projects Prellminaa Anvllcation (PA} Dmdllks to&ffAmM PA:Z waW2Z 2048 Project Sponeer 1. Contact Information - - Local Government/Project Sponsor Name: City of Round Rock Contact Person: GOMM POWMOYW Title: C1 fir un M°agar Street Address: 221 East Main Street City: Round Rock Zip Code:?WU Office Phone Number. (512)21e-3588 Email: 9pohkneyefQroundroddnxas 9ov Other partnering entities: 2. Identify population area(based on project location) An eligible project sponsor may represent a sub-area within its jurisdictional boundaries.Example:a County sponsors a project located within the boundaries of a City,Census Designated Place,Village,or Unincorporated Area - use the smaller population area where the project is located. For population numbers,use Qgnsus data from the 2020 Decennial Census. Location Name: Round Rock Texas Population size: 119,468 3. Is the project within the boundaries of a Metrono ftM-g9 tanlzatlon��pQ�7 ■Yes ONo If the project is within a MPO boundary,is the project within a Census Urbanized Area greater than 200,000,designated as a TrUM&TWIlvn MpnWm nJ Atoo? ■Yes Mo Project Intormatlon 4. Project name: Heritage Trail SUP Be concise and logical. 5. Eligible project type Projects may include multiple project types;select all types that apply.(See instructions for details.) ❑ Bikeway improvements O Other bicycle, pedestrian,or micromobility O Shared use path improvements infrastructure installations O Pedestrian improvements ❑ Boulevard improvements to enhance p pedestrian, bicyclist and transit access O Improvements for non-motorized O Other transportation safety ❑ Planning document 6. Project location ❑ On/along a TxDOT maintained roadway ❑ On/along a non-TxDOT roadway O Not within the right-of-way of any roadway Project location notes: Projects or components of projects located entirely within school or park property that are for internal circulation only are not eligible for TxDOT'S TA funding. 7. Provide a 000910 map link mtPsl"w"gwwe.tomf""'W "''*d'tmcnHdHpvwW xMrwRsuraJbqcFzsEsausp=arUrr9 See PA instructions for recommended tutorial links and minimum requirements. S. Preliminary Scope of Worts Briefly describe the project, including project location,limits,faculty type,and width. Descriptions that exceed the space provided below are not acceptable.(See instructions for details.) The proposed project will construct a 10-foot shared use path (SUP) along Brushy Creek from N Georgetown Street to Mays Street in Round Rock,Texas.The proposed path will serve as a parallel facility to US 79,which currently has limited bike/pedestrian facilities.The SUP connects the existing trail along Brushy Creek to the east to downtown Round Rock.The project includes a new pedestrian bridge over Brushy Creek along Mays St. 9. Project Category Select the project category the Project Sponsor is interested in pursuing for this application. COMMUNITY BASED PROJECTS-preliminary engineering and construction activities. LARGE SCALE ACTIVE TRANSPORTATION INFRASTRUCTURE-preliminary engineering and construction activities for large projects of more than E5 million in D estimated costs. ACTIVE TRANSPORTATION NETWORK ENHANCEMENTS -light construction/ a installation for quick turnaround projects with limited or no design and no right of way acquisition. ACTIVE TRANSPORTATION NON-INFRASTRUCTURE -planning documents to assist El communities of any size develop non-motorized transportation networks NOTE:For all projects a minimum 20%local match is required;however,project sponsors maybe eligible for a reductlon In the local match. See Program Guide for additional information. 10. Project costs Provide a planning cost estimate for the total estimated cost for the following project activities: Estimated cost to prepare planning document: (Non infrastructure projects only) S 0.00 Estimated cost to prepare construction plans,specifications, and estimates: $250,000.00 Estimated cost to prepare environmental documentation: S 25,000.00 Estimated cost to acquire right-of-way: $0.00 Estimated construction cost: $ $6,975,000.00 Attach a copy of the cost estimate.The breakdown of federal,state,and local percentages will be determined in Step 2 of the application process, if authorized to proceed. 11. local match Identify source(s)of local matching funds:City of Round Rock 2013 Bond and General fund Examples include municipal budget,Transportation Development Credits,or donated funds from a third pa rty. 12. Transportation Development Credits If a project sponsor is in an economically disadvantaged county or its population is less than 200,000 and meets certain economic criteria,they may request the use of Transportation Development Credits that allow f r 100%federal TA funds to be agulied to the nroiect in lieu of a local match. Refer to the m p ((jrlh). Is the project sponsor eligible for Transportation Development Credits(TDCs)for this project? 11 Yes lid No _.. .......... TAPleliminaryAp,.h at:4n 13. Plr*ctcomp1wft Is this project in a locally or regionally approved planning document? (May include City/County/MPO, master/comprehensive,bicycle/pedestrian, capital improvement,or other transportation plans,) 0 Yes O No O Unk Will the project reduce automobile traffic capacity or involve a change in access to property? O Yes D No G Unk Does the project cross a railroad(RR)or is the project within 100-feet of RR right-of-way? O Yes D No 0 Unk Will the project involve relocation of utilities? O Yes M No O Unk Will this project involve acquisition of right-of-way or require an easement(including railroad),or relocation? O Yes D No O Unk Does the project use land purchased or improved with Land and Water Conservation Funds? O Yes 0 No O Unk Does the project use land in:(Check all appropriate boxes) Publicly owned: ❑ Park(s),i❑Recreation area(s),O Wildlife/waterfowl refuge(s),OR❑ Publicly/privately owned historical or archeological sites? O Yes D No O Unk Does the project occur within or around properties listed on the National Register of Historic Places? O Yes p No O Unk Is the project located within range and/or potential habitat of state or federally protected species? D Yes O No O Unk Is there a likely possibility of encountering hazardous materials? O Yes D No O Unk Does the project involve placement of hill in wetlands or waters of the U.S.? O Yes O No O Unk Is the project located in the Edwards Aquifer Recharge/Contributing Zone or Coastal Management Zone? D Yes O No O Unk TA Prelmnary Appbcatan Intent to Apply for Grant Funding Attachment B ROUND! auND Roar TEXAS Grant name: TxDOT 2023 Transportation Altematives Set-Aside (TA) Program Grant application deadline: 06/05/2023 This grant application is 0 New ElGrant Continuation Funding/project period: StartDate:' End Date: 01103!2025 Multi-year grant: 0 Yes 0 No CFDA#for grant, if applicable. If not applicable,please note WA: 20.205 Purpose of the grant: (provide project summary) Heritage Trail East Construction- 10'wide shared-use trail from Mays St. to Georgetown St. What will the funds be used for?(i.e.,construction,design,equipment,etc..) Grant compliance engineering Construction Who is providing the funds? Federal Highway Adminstration (i.e.,name of rederal Awarding Agency or Pass4hru Agency) Which of the following are these funds considered?If Other, please identify. Q Federal ❑State ❑Other: Estimated grant funding amount: $5,800,000 Funding basis: ❑ Advance Q Reimbursement Are matching funds required? ® Yes ❑ No If yes,please complete the following: Funding source of match: GO Bonds, GSFC Match%20 Match $1,450,000 Will the City be a direct recipient or subrecipient of the grant funds? ❑ Direct Recipient �✓ Subreciptent Are ongoing operational costs anticipated once the grant funds are depleted? ❑Yes ❑� No If Yes, has the Budget Team been notified? ❑Yes ❑ No Please print,sign,and return this form to Finance @_Grants Compliance Team Katie Baker, Park Development Manager 05/09/2023 Department Contact Name and Title(Please Print) Date Form Completed �--t Atacid S-//- 202.3 Department Director Signature Date Signed (This section to be completed by the Finance Department,Gants Team) ,� _ l l -a3 Reeetved y(Grants Tum Oats R.c91»p Approved By(Graft Ti.Member) Data Approval City of Round Rock, Texas mum no TEXAS Attachment ^-� Grant File Checklist To be Completed by dna Department Applying for Grant Complete the checklist below for new and continuation grants. Once completed please submit a copy to Finance,along with the Intent to Apply for Grant Funding Forth to Finance for review and filing with the grant records This should occur prior to submitting the grant application to the oversight entity. Check I I cross-reference to Grant Box Checklist Rem Acquialldon,Management and Com lance Document Pre-AWaM rlrx to arsht being awarded to the C 1. Compete Intent to Apply for Grant Funding Form and submll to Flnence for review and approval Section 6.1.4 and 6.1.5 prior to submittal of grant application I 1 understand that the department needs to obtain proper approval for grant applications. Gran( Section 6.1.7 applications for funds up to$60 000 require City Manager approval. Over$50,000 requires City Council approval. hm9x)4d is consistent with the City's purchasing guidelines) © 3. 1 understand that the department needs to submit a copy of the grans application and supporting Section 8.1.8 documents to Finance at the time of application submission for tracking and monitoring grant compliance requirements. 4. I have read this Grant Acquisition Management and Compliance process provided by Finance. Post-Atlrard after the arprit Is awarded to the CtW 6. 1 If the gram is awarded to the City 6a. I understand that the department is responsible for reviewing the grant agreement and Section 8.1.9 forwarding ai Information to Finance 0 6b. I understand that the department Is responsible for following the City procurement policies when Section 6.1.1$and procuring goods or services with grad funds and following the Federal procurement rules when 6.1.19 Ocu or services with Federal funds. Sc. I understand that the department needs to comply with requirements of the grant. Secdon 6.1.10 a. For purchases and contracts$25,000 or more(cumudat In fiscal 0 pu ively any year), I understand that Section 8.1.17 the City shall not enter into contracts or procure goods from vendors or contractors that are suspended or debarred 0 7. I unttieralard that as records related to it*grant program must be retained for a minimum of five Section 8.1.13 yaans from the end of the grant ctoseouit. However.If any equipment was purchased,then ft grant records must be retained for five years from the date of transfer replacement.sale.or disposal of the uI int 0 S. The department needs to Inform Finance when an external review over the grant is scimiulled to be Section 6.1.14 performed,whether on-site or a desk review O So The department needs to commun(cate any potenllaI audit findings from external reviews and Section 8.1.14 provide any reports issued or noriesporidence from the reviewing agency to Finance 0 9. 1 understand that if equipment Is purchased with grant prooeada,the department needs to assist Section 8.1.16 Finance with the City-wide physical inventory of Ute equipment as requested. at least once every two years.Required Iter Federely funded assets. 0✓ 10. 1 will work with Finance to subMt reimbursement requests to grantors For certain grants,it maybe Section 8.1.20 appropriate and practical for the Department to submit Inmost instances,the Grants Co pll re Team WIN handle these request with the department s assistance 11. I understand the department is responsible for Wiling closeout requirements of the grant,ktctodkhg Section 8.1.21 0 coordination with Finance on any fina financial Information and reporting needed Please print,sign,and return this form to Finance @_Grants Compliance Team Katie Baker Parks and Recreation Department Contact Mame and Title(Please Print) Department Name 05/11/2023 0artteent ontact Signature Date Form Completed on .0vez-4 S-N'WI-3 Department birector Signature Oate Signed (Th a sections to be oomp(eted by the Finance Dvpartrnent,Grants Team) f t om- -!4!' a3 �, �- S <«6) Raoalvad by(Grsnb Team Member) Dare Remved Approved by(Grants Tom Member) Oats Approved City of Round Rock, Texas