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Contract - CDBG Draft Annual Action Plan - 7/23/2015 ROUND FROCK TEXS CDBG 2015-2016 DRAFT ANNUAL ACTION PLAN October 1, 2015 to September 30, 2016 Prepared by: The Office of Community Development 221 East Main Street Round Rock, TX 78664 www.roundrocktexas.gov 512.341.3328 Round Rock CDBG Annual Action Plan 2015-2016 lJr RM[lDMM RUCK TEAS I ROUND ROCK CITY COUNCIL Alan McGraw Mayor George White Mayor Pro-tem Council Members Craig Morgan — Place 1 Frank Leffingwell — Place 3 Will Peckham — Place 4 Writ Baese — Place 5 Kris Whitfield — Place 6 Laurie Hadley, City Manager Round Rock CDBG Annual Action Plan 2015-2016 ROUND ROCK TEXAS Table of Contents AP-05 Executive Summary—24 CFR 91.200(c), 91.220(b).......................................................... PR-05 Lead & Responsible Agencies—91.200 (b).......................................................................... AP-10 Consultation—91.100. 91.200(b), 91.215 (1)...................................................................... AP-12 Participation—91.105, 91.200 (1.2)..................................................................................... AP-15 Expected Resources—91.220 (c) (1,2)................................................................................. AP-20 Annual Goals and Objectives—91.220 (c) (3) &(e)............................................................ AP-35 Projects—91.220 (g)............................................................................................................... AP-50 Geographic Distribution—91.220 (f).................................................................................... AP-55 Affordable Housing—91.220(g)........................................................................................... AP-60 Public Housing—91.220 (h)................................................................................................... AP-65 Homeless and Other Special Needs Activities—91.220(i)................................................ AP-75 Barriers to Affordable Housing—91.220(j)......................................................................... AP-85 Other Actions—91.220(k)..................................................................................................... AP-90 Program Specific Requirements—91.220 (1) (1,2,4).......................................................... Attachments Attachment I: Public Notice and Comments Attachment II: Grantee Unique Appendices-A: Maps • Project Maps • Alternate Project Map • Low to Moderate Income Map • Concentration of Ethnic Minorities • Concentration of Racial Minorities Attachment III: SF 424 and Certifications Round Rock CDBG Annual Action Plan 2015-2016 Executive Summary AP-05 Executive Summary- 24 CFR 91.200(c), 91.220(b) 1. Introduction The City of Round Rock is a federal entitlement community under the U.S. Department of Housing and Urban Development's Community Development Block Grant (CDBG) Program. As a HUD entitlement community,the City is required to prepare an Annual Action Plan in order to implement the CDBG program that funds housing, community development and economic development within the community. The City of Round Rock Annual Action Plan covers the period from October 1, 2015 to September 30, 2016. The City of Round Rock will receive$570,575 in CDBG funds for the 2015-2016 program year. This is the second program year to implement the high priority needs that are identified in the City of Round Rock Five Year Consolidated Plan (2014-2018). In this second program year, Community Development Block Grant funds are allocated to Public Facilities and Improvements, Public Services, Single Family Rehabilitation and Shelter Rehabilitation. (See Projects in Section AP 35) During the development of this plan,the City held two public hearings to solicit input from residents and social service providers in Round Rock. No comments were received. The City may obligate up to 20%of the current years allocation ($114,115)for eligible and reasonable planning administrative costs. [25 CFR 570.200 (g)] The City may obligate up to 15%of the current years allocation ($85,586)for public services. [24 CFR 570.201 (e)]. In addition to funding caps, other federal requirements will be considered to determine if a project is eligible for CDBG funding. Any project or activity must meet one of the three (3) National Objectives to be eligible [24 CFR 570.200 (a)]: 1) Benefit low and moderate income persons; or 2) Prevent slum or blight; or 3) Meet an urgent need (per HUD's definition). 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. The City of Round Rock is using the three (3) main components of the HUD Outcome Performance Measurement System: Objectives, Outcomes and Indicators. Annual Action Plan 1 2015 OMB Control No:2506-0117(exp.07/31/2015) The HUD Outcome Performance Measurement System offers three (3) possible objectives for each activity: Decent housing, a suitable living environment and expanded economic opportunities. The second component is closely related to the objectives. The program outcome helps further refine the grantee's objective and is designed to capture the nature of the change or the expected result of the objective that a grantee seeks to achieve. The three outcomes are:Availability, Affordability and Sustainability. There are some common indicators that will be reported for nearly all program activities. The four common indicators are: 1. Amount of money leveraged from other Federal, state and local and private sources, per activity. 2. Number of persons, households, businesses, units or beds assisted as appropriate. 3. Income levels of persons or households by 30 percent, 50 percent, 60 percent or 80 percent of area median income. 4. Race, ethnicity, and disability date for activities that currently report these data elements. The City has developed these performance measures in accordance with the Final Rule for 24 CFR Parts 91.220 and 91 as well as utilizing IDIS to tract the outputs and outcomes of each project and activity. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. The City of Round Rock has a history of successful programs funded through the Community Development Block Grant Program. Of particular importance to the health of the City have been programs that address the condition of the housing stock.The City has successfully funded CDBG projects which have improved the overall quality of life and the community serving low-and moderate- income persons. The City has successfully funded housing rehabilitation activities targeting lower income and elderly households unable to properly maintain their homes. The City also funds social service agencies that provide services aimed at helping low to moderate income persons with housing/mortgage assistance and access to a food pantry. 4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan. Annual Action Plan 2 2015 OMB Control No:2506-0117(exp.07/31/2015) The City of Round Rock's goal for citizen participation is to ensure a broad participation of City residents, housing, economic and service providers in the planning and implementation of community development and housing programs. Citizen Participation takes the form of advertised public hearings. For the development of the 2015-2016 Annual Action Plan, a public notice was published in the Round Rock Leader on Saturday, March 7, 2015. Notice of this "Needs Assessment" public hearing was also posted on the bulletin outside city hall on Friday, March 6, 2015 and posted in the "City News" section of the City of Round Rock's website (www.roundrocktexas.gov). Residents were notified of the draft plan comment period (May 26, 2015 to July 8, 2015) in the Round Rock Leader on May 23, 2015 and was posted on the bulletin outside city hall and on the city website as well. S. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan. No comments were received. 6. Summary of comments or views not accepted and the reasons for not accepting them No comments were received. See above. 7. Summary The 2015 Draft Annual Action Plan was placed in the Central Library, the offices of the Housing and Community Development, the Alan R. Baca Senior Center, the Round Rock Housing Authority and online for public review and comment period was from May 26, 2015 to July 8, 2015 at 5pm. Annual Action Plan 3 2015 OMB Control No:2506-0117(exp.07/31/2015) PR-05 Lead & Responsible Agencies — 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. Agency Role Name Department/Agency CDBG Administrator ROUND ROCK Office of Community Development/Finance Department Table 1—Responsible Agencies Narrative (optional) The City of Round Rock Office of Community Development is the lead agency for the preparation of the Annual Action Plan and the administration of the CDBG program. Annual funding requests open in February with applications due in March. Funding decisions are made in May. Consolidated Plan Public Contact Information Office of Community Development 221 East Main Street Round Rock,TX 78664 Contact: Liz Alvarado, CDBG Coordinator Telephone: 512-341-3328 Annual Action Plan 4 2015 OMB Control No:2506-0117(exp.07/31/2015) Email: lalvarado@roundrocktexas.gov Annual Action Plan 5 2015 OMB Control No:2506-0117(exp.07/31/2015) AP-10 Consultation — 91.100, 91.200(b), 91.215(1) 1. Introduction The City of Round Rock works with a wide variety of agencies, organizations and service providers in an effort to identify local housing and service needs. On-going relationships focused on specific needs designed to bring public input into the Annual Action Plan are another way the City utilizes outside organizations in the consultation and development process. Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(1)) The City of Round Rock actively attends the Williamson County Monthly Networking Meetings held the first Tuesday of every month. At these networking meetings, non-profits, social service providers, public housing agencies, and health and human service providers discuss the needs of their clients as well as resources and services that their agency provides for the community. The City also works closely with the Housing Authority of Round Rock who organizes resources from the federal government to address the housing needs of City's lowest income households. Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness. The City of Round Rock Office of Community Development works closely with local homeless providers, including Hope Alliance and the Round Rock Area Serving Center, to address the needs of the homeless persons. The City of Round Rock has in the past funded the Round Rock Area Serving Center. Funding was used for the purchase of food for the food pantry. The Round Rock Area Serving Center assisted over 1,000 households with food during program year 2014. In an effort to prevent homelessness the Round Rock Area Serving Center also provides mortgage assistance to the residents of Round Rock. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Annual Action Plan 6 2015 OMB Control No:2506-0117(exp.07/31/2015) The City of Round Rock does not receive ESG funds. The City works closely with the Williamson Burnet Counties Opportunities (WBCO) organization,the recipient of ESG funds for the area that includes the City of Round Rock. The City will continue to work with WBCO to address homelessness. The City of Round Rock is also a member of the Texas Homeless Network,the lead agency for Continuum of Care in Williamson County. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities NEXT PAGE Annual Action Plan 7 2015 OMB Control No:2506-0117(exp.07/31/2015) Table 2—Agencies,groups,organizations who participated 1 Agency/Group/Organization ROUND ROCK AREA SERVING CENTER Agency/Group/Organization Type Services- Housing Services-homeless Services-Education What section of the Plan was addressed by Homeless Needs- Families with children Consultation? Briefly describe how the The City of Round Rock has an on-going relationship with the Round Rock Area Agency/Group/Organization was consulted. What Serving Center. During the year,the Office of Community Development often are the anticipated outcomes of the consultation or receives calls from residents asking for information on resources for homeless or areas for improved coordination? homeless prevention. The City works throughout the year with the Serving Center to meet the needs of these residents. 2 Agency/Group/Organization ROUND ROCK HOUSING AUTHORITY Agency/Group/Organization Type PHA Services-Education Services-Employment What section of the Plan was addressed by Public Housing Needs Consultation? Briefly describe how the The Round Rock Housing Authority has three (3) locations in Round Rock that Agency/Group/Organization was consulted. What and provide housing to 100 families. The Round Rock Housing Authority issues are the anticipated outcomes of the consultation or approximately 100 housing vouchers a year. In addition to receiving CDBG areas for improved coordination? Funds for their Neighborhood Outreach Center they also receive a yearly Capital Fund Grant from the U.S. Department of Housing and Urban Development that allows them to maintain and rehab existing units. This funding also allows for the training of staff. Annual Action Plan 8 2015 OMB Control No:2506-0117(exp.07/31/2015) 3 Agency/Group/Organization HOPE ALLIANCE Agency/Group/Organization Type Services-Victims of Domestic Violence What section of the Plan was addressed by Homeless Needs- Families with children Consultation? Briefly describe how the City of Round Rock works closely with Hope Alliance throughout the year. In Agency/Group/Organization was consulted. What addition to awarding CDBG funds for shelter rehabilitation, the City also awards are the anticipated outcomes of the consultation or Hope Alliance with social service funds to pay the salary for a counselor. areas for improved coordination? 4 Agency/Group/Organization BLUEBONNET TRAILS COMMUNITY MENTAL HEALTH AND MENTAL RETARDATION Agency/Group/Organization Type Services-Health Health Agency What section of the Plan was addressed by Transitional Housing Consultation? Briefly describe how the CDBG Staff networks with providers of different programs at Blue Bonnet Trails Agency/Group/Organization was consulted. What MHMR. are the anticipated outcomes of the consultation or areas for improved coordination? 5 Agency/Group/Organization Habitat for Humanity of Williamson County Agency/Group/Organization Type Housing Services - Housing What section of the Plan was addressed by Actions to foster/maintain affordable housing Consultation? Annual Action Plan 9 2015 OMB Control No:2506-0117(exp.07/31/2015) Briefly describe how the City of Round Rock is currently funding Habitat for Humanity for their Affordable Agency/Group/Organization was consulted. What Home Repair Program. CDBG staff refers clients needing home repair and are the anticipated outcomes of the consultation or housing to Habitat for Humanity. CDBG staff consulted with Habitat Home areas for improved coordination? Repair Project manager during the development of the action plan. 6 Agency/Group/Organization ABUSED & NEGLECTED CHILDREN-CASA Agency/Group/Organization Type Services-Children Services-homeless Services-Victims What section of the Plan was addressed by Homeless Needs- Families with children Consultation? Briefly describe how the CDBG staff works with CASA during the program year because CASA is a CDBG Agency/Group/Organization was consulted. What funded agency. During the development of the action plan staff met with CASA are the anticipated outcomes of the consultation or executive director in person. areas for improved coordination? 7 Agency/Group/Organization City of Round Rock Agency/Group/Organization Type Housing Other government- Local Planning organization Grantee Department Neighborhood Organization What section of the Plan was addressed by Housing Need Assessment Consultation? Briefly describe how the CDBG staff consults during the program year and during the development of the Agency/Group/Organization was consulted. What action plan with City of Round Rock Code Enforcement, Planning, Development are the anticipated outcomes of the consultation or Services, Inspection, and Neighborhood Services departments thru phone calls, areas for improved coordination? emails and meetings. Annual Action Plan 10 2015 OMB Control No:2506-0117(exp.07/31/2015) S Agency/Group/Organization AUSTIN TENANTS COUNCIL Agency/Group/Organization Type Service-Fair Housing What section of the Plan was addressed by Non-Homeless Special Needs Consultation? Briefly describe how the CDBG staff consults with the Austin Tenants Council during the program year. Agency/Group/Organization was consulted. What Residents needing assistance with tenant landlord issues or wanting to file a fair are the anticipated outcomes of the consultation or housing complaint are referred to the Austin Tenants Council. areas for improved coordination? 9 Agency/Group/Organization WILLIAMSON COUNTY HEALTH DISTRICT Agency/Group/Organization Type Services-Children Services-Elderly Persons Services-Persons with HIV/AIDS Services-Health Health Agency Other government-County What section of the Plan was addressed by health care needs Consultation? Briefly describe how the CDBG staff networks during the program year with the Williamson County Agency/Group/Organization was consulted. What Health District. Coordination,client needs and resource information is are the anticipated outcomes of the consultation or exchanged at the Williamson County monthly networking meeting. areas for improved coordination? 10 Agency/Group/Organization WILLIAMSON BURNET COUNTIES OPPORTUNITIES (WBCO) Agency/Group/Organization Type Services-Children Services-Elderly Persons Annual Action Plan 11 2015 OMB Control No:2506-0117(exp.07/31/2015) What section of the Plan was addressed by Homeless Needs- Families with children Consultation? Briefly describe how the CDBG staff consults with WBCO during the program year. WBCO is currently Agency/Group/Organization was consulted. What being funded with CDBG funds for Meals on Wheels Senior Nutrition Program. are the anticipated outcomes of the consultation or areas for improved coordination? 11 Agency/Group/Organization Williamson County Commissioners Court Agency/Group/Organization Type Other government-County What section of the Plan was addressed by networking Consultation? Briefly describe how the CDBG staff networked and consulted with the Williamson County CDBG Agency/Group/Organization was consulted. What Coordinator during the program year and during the development of the action are the anticipated outcomes of the consultation or plan. areas for improved coordination? Identify any Agency Types not consulted and provide rationale for not consulting A wide variety of agencies were invited to consult in the development of the Annual Action Plan. No individual agencies were intentionally omitted. Annual Action Plan 12 2015 OMB Control No:2506-0117(exp.07/31/2015) Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Texas Homeless Network Coordinating homelessness services with Continuum of Care priorities. Table 3—Other local/regional/federal planning efforts Narrative (optional) Annual Action Plan 13 2015 OMB Control No:2506-0117(exp.07/31/2015) AP-12 Participation — 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting Citizen participation was obtained through public hearings at City Council meetings and public notices in the local newspaper. The City of Round Rock Citizen Participation Plan details procedures to follow for public hearings, plan amendments, reporting information and public accountability. The Action Plan was available on the City website, at the public library, at the Alan R. Baca Senior Center, at City hall, Round Rock Housing Authority and all public notices listed these places along with the address to each location. Citizen Participation Outreach Sort Ord Mode of Outrea Target of Outrea Summary of Summary of Summary of comme URL(If applicable) er ch ch response/attendan comments receiv nts not accepted ce ed and reasons Persons with disabilities Residents of No comments 1 Public Hearing No response. Public and received. Assisted Housing Seniors Annual Action Plan 14 2015 OMB Control No:2506-0117(exp.07/31/2015) Sort Ord Mode of Outrea Target of Outrea Summary of Summary of Summary of comme URL(If applicable) er ch ch response/attendan comments receiv nts not accepted ce ed and reasons Persons with disabilities Residents of No comments 2 Newspaper Ad No response. Public and received. Assisted Housing Seniors Persons with disabilities 3 Internet Residents of No response. No comments www.roundrocktexas. Outreach Public and received. gov Assisted Housing Seniors Persons with disabilities posting of public 4 notice on city Residents of No response. No comments bulletin outside Public and received. city hall Assisted Housing Seniors Table 4—Citizen Participation Outreach Annual Action Plan 15 2015 OMB Control No:2506-0117(exp.07/31/2015) Annual Action Plan 16 2015 OMB Control No:2506-0117(exp.07/31/2015) Expected Resources AP-15 Expected Resources — 91.220(c) (1, 2) Introduction It is anticipated that the City of Round Rock will receive CDBG funds totaling$570,575 for FY 2015-2016. Priority Table Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description of Funds Annual Program Prior Year Total: Amount Allocation: Income: Resources: $ Available $ $ $ Reminder of ConPlan CDBG public- Acquisition CDBG funds will be used to address federal Admin and housing and non-housing community Planning development needs. Program income is Economic generated by Habitat for Humanity Land Development Acquisition. Housing Public Improvements Public Services 570,575 9,852 0 580,427 1,711,725 Table 5-Expected Resources—Priority Table Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied In an effort to leverage funds, the City has combined the CDBG and General Funds to assist the social service funding process. By combining these two processes,the City can make sure to fund agencies providing high priority need with General Funds that could not be funded with Annual Action Plan 17 2015 OMB Control No:2506-0117(exp.07/31/2015) CDBG funds due to the 15%funding cap. This also eliminates the duplication of services. The process of funding social services is as follows: A team, consisting of Council members, Assistant City Manager, City finance staff and CDBG staff, review agency applications using set criteria and performance measurement. Funding recommendations are presented to the City Council through the budget process. Awarded agencies are contracted to deliver the specific services to residents of Round Rock. If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan Improvements to the Greenhill Subdivision with new sidewalks, on publicly owned land, will address the need in the community for improved public facilities. Discussion The City of Round Rock developed Program Income Policies and Procedures. These policies and procedures are included with every CDBG agreement as an attachment. The policy details the following: • Definition and examples of program income • Disposition of Income and Reports • Income more than $25,000 or income less than $25,000 Should an agency or activity generate program income, the City will use this policy to determine how these funds will be spent. Annual Action Plan 18 2015 OMB Control No:2506-0117(exp.07/31/2015) Annual Goals and Objectives AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e) Goals Summary Information Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 Affordable Housing: 2014 2018 Affordable Affordable CDBG: Homeowner Housing Minor Repairs and Housing Housing $5,874 Rehabilitated: 1 Household Modification Housing Unit 2 Public Facility and 2014 2018 Non-Housing Non-housing CDBG: Public Facility or Infrastructure Infrastructure Community Community $275,000 Activities other than Improvements Development Development Low/Moderate Income Housing Benefit: 100 Persons Assisted Public Facility or Infrastructure Activities for Low/Moderate Income Housing Benefit: 238 Households Assisted 3 Public Facility Imp.: 2014 2018 Non-Housing Non-housing CDBG: Public Facility or Infrastructure Domestic Violence Community Community $90,000 Activities other than Shelter Development Development Low/Moderate Income Housing Benefit: 300 Persons Assisted 4 Public Services: 2014 2018 Affordable Affordable CDBG: Public service activities for Housing Assistance Housing Housing $25,000 Low/Moderate Income Housing Benefit: 250 Households Assisted Annual Action Plan 19 2015 OMB Control No:2506-0117(exp.07/31/2015) Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 5 Public Services: Food 2014 2018 Public Services Affordable CDBG: Public service activities for Banks Housing $25,000 Low/Moderate Income Housing Benefit: 950 Households Assisted 6 Public Services: After 2014 2018 Public Services Affordable CDBG: Public service activities other School Tutoring Housing $13,086 than Low/Moderate Income Non-housing Housing Benefit: 100 Persons Community Assisted Development 7 Public Services: 2014 2018 Public Services Non-housing CDBG: Public service activities other Meals on Wheels Community $7,500 than Low/Moderate Income Development Housing Benefit: 100 Persons Assisted 8 Public Services: CASA 2014 2018 Public Services Non-housing CDBG: Public service activities other Child Advocacy Community $15,000 than Low/Moderate Income Development Housing Benefit: 77 Persons Assisted Table 6—Goals Summary Goal Descriptions 1 Goal Name Affordable Housing: Minor Repairs and Modification Goal Description The Geographic Area Affordable housing: Minor Repair and Modification is Citywide 2 Goal Name Public Facility and Infrastructure Improvements Goal Description The Geographic Area for this goal is an area in a census tract that is at least 47.4% LMI. Annual Action Plan 20 2015 OMB Control No:2506-0117(exp.07/31/2015) 3 Goal Name Public Facility Imp.: Domestic Violence Shelter Goal Description The Geographic Area for this goal is in a census tract with at least 47.4% LMI. 4 Goal Name Public Services: Housing Assistance Goal Description The Geographic Area for this public service is Citywide. 5 Goal Name Public Services: Food Banks Goal Description The Geographic Area for this Goal is Citywide. 6 Goal Name Public Services: After School Tutoring Goal Description The Geographic Area for this Goal is Citywide. 7 Goal Name Public Services: Meals on Wheels Goal Description The Geographic Area for this Goal is Citywide. 8 Goal Name Public Services: CASA Child Advocacy Goal Description The Geographic Area for this Goal is Citywide. Table 7—Goal Descriptions Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b): The City of Round Rock does not receive HOME funds. Annual Action Plan 21 2015 OMB Control No:2506-0117(exp.07/31/2015) AP-35 Projects— 91.220(d) Introduction The Annual Action Plan reflects the City's funding priorities and identifies the projects that the City proposed to implement with funds from the U.S. Department of Housing and Urban Development's Community Development Block Grant (CDBG) Program. The funding is allocated according to the community's highest priority needs. Table 4 Projects # Project Name 1 Public Services 2 Shelter Rehabilitation 3 Single Family Rehab 4 Public Facilities and Improvements 5 City of Round Rock Program Administration Table 8—Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs: To ensure that CDBG funds are spent in a timely manner, the City has created an alternate list of projects that can be implemented if any of the originally identified projects for funding are unable to follow-through within the fiscal year (including public services without going over the 15% cap). These alternate projects are consistent with the Consolidated Plan. The following are the identified alternate projects: Round Rock Area Serving Center Food Pantry and Housing Assistance Program; Single Family Rehabilitation (fund an agency to do home repairs); Some or all or the following improvements to Frontier Park located at 1804 Frontier Trail: replacement of existing trail, park pavilion, tennis court, fencing, lighting, concrete sidewalks and new walking trail, park benches, picnic tables, bike racks, trash receptacles, and improvements to pedestrian bridge; Neighborhood clean-ups in one or more the following neighborhoods: Downtown, Greenhill, Mesa Ridge. Annual Action Plan 22 2015 OMB Control No:2506-0117(exp.07/31/2015) Projects AP-38 Projects Summary Project Summary Information Table 9—Project Summary 1 Project Name Public Services Target Area Citywide Goals Supported Public Services: Housing Assistance Public Services: Food Banks Public Services: After School Tutoring Public Services: Meals on Wheels Public Services: CASA Child Advocacy Needs Addressed Non-housing Community Development Funding CDBG: $85,586 Description Funding will pay for public service activities that were approved in the 2015-2016 Annual Action Plan. Matrix codes: 05N, 05W, 05Q, 05A, 05 Target Date 9/30/2016 Annual Action Plan 23 2015 OMB Control No:2506-0117(exp.07/31/2015) Estimate the number and type Public Services: of families that will benefit RRASC Housing Assistance: 250 unduplicated clients from the proposed activities Eligibility Criteria: 24 CFR 570.201 (e) Public Services National Objective: 24 CFR 570.208 (a) (2) (B) LMI RRASC Food Pantry: 950 unduplicatedclients Eligibility Criteria: 24 CFR 570.201 (e) Public Services National Objective: 24 CFR 570.208 (a) (2) (B) LMI RRHA Neighborhood Outreach Center: 100 unduplicated clients Eligibility Criteria: 24 CFR 570.201 (e) Public Services National Objective: 24 CFR 570.208 (a) (2) (B) LMI WBCO Meals on Wheels: 100 unduplicated clients Eligibility Criteria: 24 CFR 570.201 (e) Public Services National Objective: 24 CFR 570.208 (a) (2) (B) LMI CASA: 77 unduplicated clients Eligibility Criteria: 24 CFR 570.201 (e) Public Services National Objective: 24 CFR 570.208 (a) (2) (A) LMI Presumed Annual Action Plan 24 2015 OMB Control No:2506-0117(exp.07/31/2015) Location Description Public Services: Food pantry and housing assistance: Round Rock Area Serving Center 1099 East Main Street Round Rock, TX 78664 After school tutoring: Round Rock Housing Authority Neighborhood Outreach Center 1505 Lance Lane Round Rock,TX 78664 WBCO Meals on Wheels: Alan R. Baca Senior Center and City wide Round Rock, TX 78664 CASA: 805 West University Avenue Suite 111 Georgetown,TX 78626 Planned Activities Funds will be used to provide the following public services to the low to moderate income residents of Round Rock: Round Rock Area Serving Center Housing Assistance Program funding in the amount of$25,000 will provide rent or mortgage payments for up to$100 per client. Round Rock Area Serving Center(RRASC) Food Pantry Program funding in the amount of$25,000 will assist residents with food from their food pantry. Round Rock Housing Authority Neighborhood Outreach Center funding in the amount of 13,086 will provide after school tutoring for the kids at the Round Rock Housing Authority. Williamson-Burnet Counties Opportunities Meals on Wheels Program funding in the amount of $7,500 will provide meals to homebound seniors and to seniors at the Alan R. Baca Senior Center. CASA Court Advocacy for Abused and Neglected Children funding in the amount of$15,000 will pay for the partial salary for the Volunteer Recruiter/Trainer Coordinator position that will recruit and train volunteers that will advocate for abused and neglected children in court. 2 Project Name Shelter Rehabilitation Target Area Citywide Goals Supported Public Facility Imp.: Domestic Violence Shelter Needs Addressed Non-housing Community Development Annual Action Plan 25 2015 OMB Control No:2506-0117(exp.07/31/2015) Funding CDBG: $90,000 Description Funds will be used to rehab the Hope Alliance domestic violence shelter. These funds will be used along with CDBG Program Year 2014-2015 shelter rehab funds as well as funds from Williamson County CDBG in order to meet this goal. Improvements include replacement of entire flooring, all windows, total kitchen remodel, install attic insulation, replace closet doors and shelving in bedrooms, pantry and play areas, and replace security system Target Date 9/30/2016 Estimate the number and type Project will benefit 300 unduplicated low to moderate income persons that are presumed to be of families that will benefit principally low and moderate income person. from the proposed activities Eligibility Criteria: 24 CFR 570.201 (c) Public Facilities and Improvements (Shelter Rehab) National Objective: 24 CFR 570.208 (a) (2) (A) Presumed Clientele Location Description 1011 Gattis School Road Round Rock,TX Planned Activities Funds will be used to rehabilitate the existing domestic violence shelter in Round Rock. Program year 2015-2016 CDBG funds will be combined with previous year(2014) CDBG funds as well as CDBG funds from Williamson County for this project. 3 Project Name Single Family Rehab Target Area Citywide Goals Supported Affordable Housing: Minor Repairs and Modification Needs Addressed Affordable Housing Funding CDBG: $5,874 Description Funds will be allocated to an Habitat for Humanity Affordable Home Repair Program that will provide single family rehab (minor home repair)for the low to moderate income residents in Round Rock. Target Date 77775/30/2016 Annual Action Plan 26 2015 OMB Control No:2506-0117(exp.07/31/2015) Estimate the number and type 1 low to moderate income household of families that will benefit Eligibility Criteria: 24 CFR 570.202 (a) from the proposed activities National Objective: 24 CFR 570.208 (a) (3) Location Description Citywide Round Rock,TX Planned Activities These funds will be combined with prior year funds from program year 2013 but were unallocated. Total funding including two years CDBG (2013 &2015) will be $50,713. CDBG 2015 funds will pay for the rehab for 1 home and CDBG 2013 funds will rehab 4 homes. 4 Project Name Public Facilities and Improvements Target Area LM Areas Goals Supported Public Facility and Infrastructure Improvements Needs Addressed Non-housing Community Development Funding CDBG: $275,000 Description Funding will be used for the following two activities: Construct sidewalks at the Greenhill Subdivision ($260,000) and for the purchase and installation of a shade structure, a playground fence extension and the addition of a trike trail at the Head Start (15,000). Target Date 9/30/2016 Estimate the number and type Sidewalks at Greenhill subdivision will benefit 238 households. of families that will benefit Eligibility Criteria: 24 CFR 570.201 (c) Public Facilities and Improvements from the proposed activities National Objective: 24 CFR 570.208 (a) (1) (i) Low to Moderate Income Area Head Start project will benefit 100 clients. Eligibility Criteria: 24 CFR 570.201 (c) Public Facilities and Improvements National Objective: 24 CFR 570.208 (a) (2) (B) Low to moderate income households that require information on family size and income Annual Action Plan 27 2015 OMB Control No:2506-0117(exp.07/31/2015) Location Description Activity#1: Greenhill subdivision (construction of new sidewalks): Northside of Ameswood, Southside of Barrhall, Eastside of Aberdeen, Westside of Bradmore, Westside of Denfield. Activity#2: Round Rock Headstart (installation of shade structure, fence extension and trike trail): 1001 East Main Street Planned Activities Activity#1 under Public Facility and Improvements: Funds will be used to construct new sidewalks in the Greenhill subdivision. Bid solicitation process will start late fall of 2015 and project completion is estimated Spring 2016. This activity will benefit 238 households. Activity#2 under Public Facility and Improvements: Funds will be used for the purchase and installation of the shade structure,fence extension and trike trail. This project will start in the spring 2016.This activity will benefit 100 unduplicated clients. 5 Project Name City of Round Rock Program Administration Target Area N/A Goals Supported N/A Needs Addressed Non-housing Community Development Affordable Housing Funding CDBG: $114,115 Description Funds will be used for the oversight and administration of the CDBG program for the City of Round Rock. Target Date 9/30/2016 Estimate the number and type N/A: Administrative Activity of families that will benefit from the proposed activities Location Description 221 East Main Street Round Rock,TX 78664 Planned Activities Administration and management of the CDBG Program Annual Action Plan 28 2015 OMB Control No:2506-0117(exp.07/31/2015) Annual Action Plan 29 2015 OMB Control No:2506-0117(exp.07/31/2015) AP-50 Geographic Distribution — 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration)where assistance will be directed Priority CDBG funding areas in the City of Round Rock include those areas where there is a high rate of Annual Action Plan 30 2015 OMB Control No:2506-0117(exp.07/31/2015) low to moderate income (LMI) persons. The following are the LMI block groups within the City of Round Rock. Census tract:18.51/Block group:3/Persons:1165/50% LMI Census tract:18.51/Block group:4/Persons:1000/50% LMI Census tract:205.04/Block group:l/Persons:1055/66.14% LMI Census tract:205.04/Block group:2/Persons:920/49.33% LMI Census tract:205.04/Block group:4/Persons:1655/75.74% LMI Census tract:206.02/Block group:2/Persons:265/47.75% LMI Census tract:207.01/Block group:l/Persons:710/57.96% LMI Census tract:207.03/Block group:2/Persons:2025/54.22% LMI Census tract:207.04/Block group:2/Persons:1045/53.18% LMI Census tract:207.04/Block group:3/Persons:750/70.42% LMI Census tract:207.07/Block group:2/Persons:1095/71.34% LMI Census tract:208.03/Block group:l/Persons:1250/53.19% LMI Census tract:215.02/Block group:1/Persons:2425/62.02% LMI Census tract:215.02/Block group:2/Persons:850/79.44% LMI Census tract:215.03/Block group:l/Persons:1205/59.215% LMI Census tract:215.05/Block group:l/Persons:795/54.27% LMI Annual Action Plan 31 2015 OMB Control No:2506-0117(exp.07/31/2015) Geographic Distribution Target Area Percentage of Funds LM I 100 Table 10-Geographic Distribution Rationale for the priorities for allocating investments geographically The City of Round Rock estimates that 100%of the funds will be dedicated to projects in the target areas and that these funds assist a large number of low to moderate income residents. Target Area: Low to Moderate Income (LMI)Areas Percentage of Funds: 100% Annual Action Plan 32 2015 OMB Control No:2506-0117(exp.07/31/2015) Affordable Housing AP-55 Affordable Housing— 91.220(g) Introduction The City of Round Rock will support two programs in FY 2015 (2015-2016)that support affordable housing. These include Housing Assistance Program through the Round Rock Area Serving Center (RRASC) that will assist up to 200 residents with $100 for rent or mortgage per household, and a program through Habitat for Humanity of Williamson County for the minor home repair of low income residents of Round Rock up to$10,000 per unit. Funds will be spent on the purchase of materials; volunteers will do the actual home repairs. One Year Goals for the Number of Households to be Supported Homeless 0 Non-Homeless 0 Special-Needs 0 Tota 1 0 Table 11-One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance 250 The Production of New Units 0 Rehab of Existing Units 5 Acquisition of Existing Units 0 Total 255 Table 12-One Year Goals for Affordable Housing by Support Type Discussion Habitat for Humanity will be funded with current year(2015) and a previous year(2013) CDBG funds for single family rehabilitation. With program year 2015 funds, 1 household will be assisted. With program year 2013 funds, 4 households will be assisted. Annual Action Plan 33 2015 OMB Control No:2506-0117(exp.07/31/2015) AP-60 Public Housing— 91.220(h) Introduction The Round Rock Housing Authority was established in 1966,with the first development built in 1972. Today,the Housing Authority owns 100 units and administers 209 Section 8 Housing Choice Vouchers. Actions planned during the next year to address the needs to public housing The Round Rock Housing Authority receives approximately$101,647 annually in Capital Fund Grants from HUD to provide for the maintenance and renovation needs of its public housing stock,which it considers to be in good condition. Actions to encourage public housing residents to become more involved in management and participate in homeownership A five member board, including a resident board member, oversees the Round Rock Housing Authority. The board is appointed by the Mayor and City Council. Each board member serves a two yearterm. To meet RRHA's goal to promote self-sufficiency,the housing authority administers the family self- sufficiency(FSS) program. The FSS program continues to serve families in the Housing Choice Voucher (HCV) and Public Housing (PH) Programs. Present participants have completed the following goals: • Obtaining or maintaining employment • Continuing to pursue higher education • Continue to maintain first time businesses with supportive mentorship and education The unique value of the FSS program is that clients are able to receive supportive case management to reach their individual goals towards self-sufficiency. Currently there are no public housing homeownership initiatives in place either under the public housing program or the Section 8 program. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance The Round Rock Housing Authority is currently considered "Troubled" due to their last REAC inspection scores and because they missed the deadline in obligating the necessary site improvement funds for the year 2011. The Round Rock Housing Authority is currently working very hard to correct the deficiencies found in the physical inspection and have also developed a "Recovery Action Plan". They are optimistic Annual Action Plan 34 2015 OMB Control No:2506-0117(exp.07/31/2015) this plan will get them out of the troubled status very soon. In addition to this,they are in the process of contracting with the Austin Housing Authority subsidiary Blueprint Housing Solutions to assist them as they move from "Troubled to High Performing". Discussion The housing authority continues to partner with several local agencies,.faith-based organizations,the City, and the school district in order to bring resources to residents. Annual Action Plan 35 2015 OMB Control No:2506-0117(exp.07/31/2015) AP-65 Homeless and Other Special Needs Activities — 91.220(i) Introduction The City of Round Rock and Williamson County are part of the Texas Balance of State Continuum of Care (BoS CoC). The BoS CoC is part of the Texas Homeless Network(THN), a non-profit membership-based organization helping Texas communities to prevent and end homelessness. THN is a 501 (c) (3) organization that is partially funded through the Texas Department of Housing and Community Affairs and Texas Department of State Health Services. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Round Rock funds the Round Rock Area Serving Center with CDBG funds to assist residents in jeopardy of becoming homeless with housing and mortgage assistance. Sometimes the loss of a job or an illness can cause a family to fall behind on rent or mortgage which can lead to eviction. Funding the housing/mortgage assistance program is an action and goal that will assist with reducing homelessness. In addition to CDBG funds,the City of Round Rock is using General Funds to pay for a staff member at Hope Alliance who counsels persons who might become homeless due to personal issues. The following agencies reach out to homeless persons and assess their individual needs such as the need for temporary shelter,transitional housing and other services: • The Williamson County Crisis Center(Hope Alliance) offers two housing programs to assist its clients. They offer a short-term, transitional housing program that helps families who are transitioning out of the shelter and a long term, supportive housing program. • STARRY Emergency Shelter serves children who need immediate protection,typically after being removed from their home by court order due to life-threatening abuse or neglect. • Lifeworks provides emergency shelter and transitional housing as well as counseling, education/workforce and youth development to youth and their families. • Round Rock Area Serving Center provides emergency shelter, food and clothing vouchers, as well as mortgage and utility assistance, in an effort to prevent homelessness. • CASA provides trained, court-appointed volunteers to advocate in the best interest of abused Annual Action Plan 36 2015 OMB Control No:2506-0117(exp.07/31/2015) and neglected children on their journey to a safe, permanent home. Addressing the emergency shelter and transitional housing needs of homeless persons Hope Alliance and Williamson Burnet Counties Opportunities (WBCO)were both awarded Emergency Food and Shelter Program (EFSP) Grants from FEMA. Hope Alliance is using these funds to provide emergency shelter, purchase food and aid toward the purchase of bedding and cleaning supplies and other like items for the domestic violence shelter. WBCO is using the EFSP funds to purchase food for the Senior Nutrition Program. Helping homeless persons (especially chronically homeless individuals and families,families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The City of Round Rock will continue to fund the Round Rock Area Serving Center for program year 2015-2016. Funding will be used to purchase food for the food pantry at the Round Rock Area Serving Center. The Round Rock Area Serving Center assists over 1,000 households with food every program year. In an effort to prevent homelessness, CDBG funding will also be allocated to the Round Rock Area Serving Center to provide mortgage and rent assistance to the residents of Round Rock. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. Homelessness is a regional issue and is best addressed countywide through the efforts of both Williamson and Travis Counties and local jurisdictions. Since Round Rock's emergency shelter only provides temporary facilities for displaced women and children, the City will work with area providers such as Bluebonnet Trails MHMR to address its share of the homeless need through facilities and Annual Action Plan 37 2015 OMB Control No:2506-0117(exp.07/31/2015) services provided at the regional level. Discussion Though Round Rock has a very small visible homeless population,the loss of a job, an increase in rent, an eviction or domestic violence situation can easily lead to homelessness for many low income individuals and families. Round Rock will continue to fund high priority activities that are concentrated on homeless prevention. One year goals for the number of households to be provided housing through the use of HOPWA for: Short-term rent, mortgage, and utility assistance to prevent homelessness of the individual or family Tenant-based rental assistance Units provided in housing facilities (transitional or permanent)that are being developed, leased, or operated Units provided in transitional short-term housing facilities developed, leased, or operated with HOPWA funds Total Annual Action Plan 38 2015 OMB Control No:2506-0117(exp.07/31/2015) AP-75 Barriers to affordable housing — 91.220(j) Introduction In 2000, consultants from the University of Texas prepared a report titled "Analysis of Impediments to Fair Housing, Round Rock,Texas" (AI). This document provided a comprehensive review of the City's administrative and judicial policies. This study's assessment of the location, availability, and accessibility of housing will assist in planning to address impediments to fair and affordable housing. This analysis profiled the housing market in Round Rock, addressed housing affordability, physical condition of housing stock, and public housing. Barriers to affordable housing identified through the City's citizen participation process were: • Lack of options • Lack of transitional support, assistance needed for move-in costs/deposits • Land prices • Lack of community involvement and creativity in problem solving • Negative neighborhood perception regarding low income housing • Lack of public transportation Identified policies impacting the development of affordable housing included the following: • Inflexible development standards • Lack of incentives for developers to construct affordable housing • High development fees The City of Round Rock CDBG staff refers anyone needing to file a housing discrimination complaint or needing information on fair housing to the Austin Tenants Council. The Austin Tenants Council Fair Housing Program helps any person who has been discriminated against in the rental, sale,financing or appraisal of housing. The state and federal Fair Housing Act prohibits discrimination because of a person's race, color, national origin, religion, sex, disability (mental or physical) or familial status. The Fair Housing Program documents and investigates complaints; provides advice about remedies under fair housing laws, and coordinates legal services to assist victims of housing discrimination. The Fair Housing Program provides fair housing seminars and presentations to interested parties. The City of Round Rock CDBG Program planned to hire a consultant during the 2013 program year to conduct an updated Analysis of Impediments to Fair Housing. CDBG staff worked with the City purchasing department and requested proposals from consultants. Due to the high dollar amount of the proposals and to a tight budget, it was decided to conduct the study during this program year 2014. The City of Round Rock has now decided to wait until the new AFFH Assessment Tool for CPD entitlement grantees is approved to complete an Assessment of Fair Housing(AFH) under the proposed Affirmatively Furthering Fair Housing (AFFH) rule. CDBG staff discussed this option with Joe Annual Action Plan 39 2015 OMB Control No:2506-0117(exp.07/31/2015) Castillo, director of FHEO in the San Antonio HUD field office. Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment See above. Discussion The City of Round Rock Mayor,Alan McGraw and City Council proclaimed April 2015 as Fair Housing Month. A proclamation was signed for the CDBG office to display. Annual Action Plan 40 2015 OMB Control No:2506-0117(exp.07/31/2015) AP-85 Other Actions — 91.220(k) Introduction The City of Round Rock will continue to work with partners in the region to improve the housing and employment opportunities for low and moderate income persons and other special populations. Actions planned to address obstacles to meeting underserved needs Despite ongoing efforts,there still remains a number of significant obstacles to meeting underserved needs. The following obstacles to meeting these needs in Round Rock include: • Population growth • Cut backs in state and federal funding for basic needs and services • High cost of housing • Need for transportation to existing services and childcare available services To address these needs,the City of Round Rock dedicated CDBG funds to the following: Round Rock Area Serving Center: 1. For the purchase and distribution of food 2. To provide rent and mortgage assistance Round Rock Housing Authority: 1. To pay for partial salaries for the resident services coordinator/facilitator and teachers at the Neighborhood Outreach Center(NOC) at the Round Rock Housing Authority Actions planned to foster and maintain affordable housing The City of Round Rock will support two programs in FY 15 (2015-2016)that support affordable housing. These include the housing assistance program through the Round Rock Area Serving Center (RRASC) to assist residents with rent or mortgage at$100 a household, and a program through Habitat for Humanity for the minor home repair of low income residents of Round Rock up to$10,000 per unit. Funds will be spent on the purchase of materials and volunteers will do the actual home repairs. A Annual Action Plan 41 2015 OMB Control No:2506-0117(exp.07/31/2015) plumber or electrician will be hired if needed. Actions planned to reduce lead-based paint hazards The CDBG program has procedures in place to comply with the Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) and subsequent changes in September 1999. These procedures include notification, identification, and treatment (if necessary). Most of the development in Round Rock occurred after the use of the lead based paint was banned. HUD estimates that as many as 540 housing units in Round Rock built prior to 1970 and occupied by extremely low, low and moderate income households could contain lead-based paint. Actions planned to reduce the number of poverty-level families The City's anti-poverty strategy is based on attracting a range of businesses and providing workforce development including job training services for low income residents. Planned economic development and anti-poverty programs include: • Friendly Rock Program to assist residents with utility bills • Food Pantry Program provides residents access to food • Foundation Communities Tax Center provides free tax preparation • YMCA provides after school and summer scholarship dollars to low and moderate income families in Round Rock Actions planned to develop institutional structure The City relies on a network of public sector, private sector, and non-profit organizations to implement the Strategic Plan, particularly to address homelessness and special needs. Actions planned to enhance coordination between public and private housing and social service agencies In an effort to enhance coordination between public and private housing and social service agencies,the City of Round Rock CDBG staff will continue to attend the Williamson County Monthly Networking Meetings. These meetings are held the first Tuesday of every month at the Alan R. Baca Senior Center. Collaboration and coordination between agencies is important to ensure that the needs in the Annual Action Plan 42 2015 OMB Control No:2506-0117(exp.07/31/2015) community are being addressed. Discussion The City of Round Rock, Office of Community Development is responsible for the administration of the City's programs funded with CDBG funds. This office has the primary responsibility for managing and implementing the City's affordable housing and infrastructure program,the Consolidated and Annual Plans and related documents. The City of Round Rock has developed a monitoring system to ensure that the activities carried out in the Plan are done so in a timely manner in accordance with the federal monitoring requirements of[24 CFR 570.501 (v)] and [24 CFR 85.40] and all other applicable laws, regulations, policies and sound management and accounting practices. Sub-recipients are monitored to ensure that they have implemented and administered their CDBG funded activities according to applicable federal requirements. Particular attention is paid to compliance with management systems, procurement practices and compliance with civil rights requirements. When applicable, sub-recipients are required to submit copies of paid receipts,timesheets, income documentation, client data and self-certification forms with their monthly requests. This information is used to determine the number of unduplicated beneficiaries. Monthly reports were submitted by each sub-recipient enabling staff to monitor the progress of each activity, provide technical assistance or consultation when needed and to ensure that all objectives are met. The City of Round Rock conducts monitoring of sub-recipients every program year during the summer. Particular attention is paid to compliance with eligibility and national objective requirements. The HUD monitoring checklist is used during these on-site monitoring visits. The monitoring visits are conducted by Liz Alvarado, CDBG Coordinator and Olivia Riley, CPA, Finance Accounting Manager. Technical assistance is provided for sub-recipients at the beginning of the program year and anytime during the program year upon request. Throughout the year staff conducts mini desk reviews of all sub-recipients. Sub-recipients are required to submit monthly progress reports and reimbursement requests by the 15th of every month. This allows the City to monitor the sub-recipients progress and spending on a monthly basis. The City of Round Rock Office of Community Development maintains an open door policy for all agencies and frequent unofficial visits are made at participating agencies throughout the year. Annual Action Plan 43 2015 OMB Control No:2506-0117(exp.07/31/2015) Program Specific Requirements AP-90 Program Specific Requirements — 91.220(1)(1,2,4) Introduction Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(1)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 9,852 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 9,852 Other CDBG Requirements 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one,two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Annual Action Plan 44 2015 OMB Control No:2506-0117(exp.07/31/2015) tit (IIS JM AUSTIN COMMUNITY NEWSPAPERS ROUND ROCK LEADER STATE OF TEXAS NOTICE OF PUBLIC HEARING COUNTY OF WILLIAMSON ON COMMUNITY NEEDS Before me, the undersigned authority, a Notary Public The City of Round Rock antid- patesthat ltwill receive approximate- in and for the County of Williamson, State of Texas, of HSousing and Urban Devvelo575 from the U.S. pment artment on this day personally appeared Justin Peterson. through the Community Development Block Grant(CDBG)programs for Fis- Advertising Agent of the ROUND ROCK LEADER, cal Year 2015-2016. The City hasduled a compublicwhich is a newspaper of general circulation published hearing to receive Input on communi- ty needs in order to develop the Com- munity Development Action Plan for in the county of Williamson in the state of Texas,who Program Year 2015-2016.Testimony received at this hearin will be used being duly sworn by me, states that the attached in the development ofprioritiesand strategies to address housing,eco- advertisement was published at the lowest published nomlc development,emergency shel- ter,housing for persons with HIW rate for Classified advertising in said newspaper on AIDS,and othercommunity develop- ment needs.You are invited to attend one of the public hearings listed be- the following date(s), �s) to wit and that the attached is a lowto share your views. true copy of said advertisement: the following date(s), Thursday,March 26:2015 City Council Meeting CITY OF ROUND ROCK CDBG DEPT„first date City Council Chambers 221 E.Main St of Publication 03/07/2015, last date of Publication Round Rock,Texas 78664 Time:7:00 p.m. 03/07/2015, web and print times Published 1, Legal This hearing is sponsored by the Of- ficeNotices,of Community Development. For more information concerning the MARCH 26 MEETING hearing,please contact the Commu• nity Development office,Monday throughFridaybetween8:00a.m. Ad ID: 747457 and 5:00 p.m.at 341-3328(voice)or 711(TOD. Ad Cost: 208.98 The City of Round Rock is commit- ted to compliance with the Americans with Disabilities Act(ADA)and Sec- tion 504 of the Rehabilitation Act of 1973,as amended.Reasonable modi- fications and equal access to commu- nicatlons will be provided upon re- quest. Please call 218-5491(voice)or 711(TDD)for assistance. For a sign language interpreter,please call Liz Alvarado at 341-3328 at least 24 hours in advance. The City does not discriminate on the basis of disability in the admis- slon or access to,or treatment or em- ployment in,Its programs and activ- Wes.The City Human Resources De- partment has been designated as the City's ADA/Sectlon 504 Office.This of- fice Is located at 231 East Main Street, 1st Floor.If you have any questions or complaints regarding your ADA/Sec- tion 504 rights,please call the City of Round Rock Human Resources Office at 218-5643(voice). This publication is available in alter- native formats.Please ca11341-3328 (voice)or 711(TDD)for assistance. POSTING CERTIFICATION Icertiry that this public notice was posted on this 6thth day of March 2015 at 5:00 p.m.as required by law In accordance with Section 557.043 of the Texas Government Code. Sara L.White,TRMC City Clerk 3-7/2015 9386149 IDES. on S D SUB . �f. d or 6e`S a e of Oblo la” Ex Sept.2 2019 / , - �`��`"' ` My conlmission Piles �t Notary Publi Tt,OF 111 IIII AUSTIN COMMUNITY NEWSPAPERS ROUND ROCK LEADER STATE OF TEXAS Notice of 30 Day Comment COUNTY OF WILLIAMSON Period and Public Hearing Draft Consolidated Annual Action Plan Before me, the undersigned authority, a Notary Public Fiscal Year 016 in and for the County of Williamson, State of Texas In order to receive certainertaingrants from > the U.S Department of Housing and on this da personal) Alejandro Cado. of Round Rock must sUrban Development(HUD), the City y personally appeared Con- solidate Annual A t onuPlantto HUD Advertising Agent of the ROUND ROCK LEADER, which describes community needs,re- sources,priorities and proposed activ- which is a newspaper of general circulation published ities with regard to housing,commu- nity development,economic develop- in the county of Williamson in the state of Texas, who ment and public services. The plan is due to the U.S.Department of Housing being duly sworn by me, states that the attached and Urban Development on August 15, 2015. In Fiscal year 2015-2016,the City advertisement was published at the lowest published of Round Rock is expected to receive approximately$570,575 through the rate for Classified advertising in said newspaper on Community Development Block Grant (cDBG)program• The Draft Consolidated Annual Action the following date(s), to wit, and that the attached is a Plan will be available for public review and written comment beginning May true copy of said advertisement: the following date(s), 26,2015 until July 8,2015 at5p.m.at the office of community development CITY OF ROUND ROCK,,first date of Publication at the address ound he Rock Public Lib ary blow,216tEastMain 05/23/2015, last date of Publication 05/23/2015, web St.,at the Alan R.Baca Senior Center at 301 W.Bagdad Ave.,Round Rock Hous- and print times Published 1, Legal Notices, 1 X 77. in g Authority 1505 Lance Lane,and on thecitywebsiteatwww.rouDcJLocJktex- Notice of 30 Day Comment Period as.aov. A public hearing will be held to receive comments. All interested Ad ID: 815717 persons are invited to attend at the lo- cation and time listed below: Ad Cost: 198.66 Thursday,July 9,2015 City Council Meeting City Council Chambers 221 East Main Street Round Rock,TX 78664 Time:7:00 PM This hearing is sponsored by the Office of Community Development. For more information concerning the hearing, please contact the Community Devel- opment office, Monday through Fri- day between 8:00 a.m.and 5:00 p.m. at 341-3328(voice)or 711(TDD). The City of Round Rock is committed to compliancewith the Americanswith Disabilities Act(ADA)and Section 504 of the Rehabilitation Act of 1973, as amended. Reasonable modifications and equal access to communications will be provided upon request. Please call 218-5491 (voice)or 711 (TDD)for assistance. For a sign language inter- preter,please call Liz Alvarado at 341- 3328 at least 24 hours in advance. The City does not discriminate on the basis of disability in the admis- sion or access to,or treatment or em- ployment in, its programs and activi- ties. The City Human Resources De- partment has been designated as the City's ADA/Section 504 Office. This of- fice is located at 231 East Main Street, 1st Floor. If you have any questions or complaints regarding your ADA/Sec- tion 504 Rights,please call the City of Round Rock Human Resources Office at 318-5643(voice) This publication is available in alter- native formats. 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Legend 19.3%or more racial minorities Low and Moderate- Income (LMI)Areas, >=47.75% City of Round Rock Round Rock 2010 Block Groups Round Rock 2010 Census Tract Boundaries Streets OMB Number:4040-0004 Expiration Date:8/31/2016 Application for Federal Assistance SF-424 *1.Type of Submission: 2.Type of Application: 'If Revision,select appropriate letter(s): Preapplication F-]New ®Application ®Continuation 'other(Specify): Changed/Corrected Application F-]Revision *3.Date Received: 4.Applicant Identifier: 08/15/2015 5a.Federal Entity Identifier: 5b.Federal Award Identifier: TX484674 B15MC480514 State Use Only: 6.Date Received by State: 7.State Application Identifier: B.APPLICANT INFORMATION: *a.Legal Name: CITY of ROUND ROCK 'b.Employer/Taxpayer Identification Number(EIN/TIN): 'c.Organizational DUNS: 74-6017485 1027407920000 d.Address: *Street1: 221 EAST MAIN STREET Street2: *City: ROUND ROCK County/Parish: WILLIAMSON 'State: TX: Texas Province: 'Country: USA: UNITED STATES 'Zip/Postal Code: 78664-5244 e.Organizational Unit: Department Name: Division Name: FINANCE CDBG f.Name and contact information of person to be contacted on matters involving this application: Prefix: Mrs. *First Name: ELIZABETH Middle Name: G. *Last Name: ALVARADO Suffix: Title: CDBG COORDINATOR Organizational Affiliation: MUNICIPALITY *Telephone Number: 512-341-3328 Fax Number: N/A *Email: lalvarado@roundrocktexas.gov Application for Federal Assistance SF-424 *9.Type of Applicant 1:Select Applicant Type: C: City or Township Government Type of Applicant 2:Select Applicant Type: Type of Applicant 3:Select Applicant Type: *Other(specify): *10.Name of Federal Agency: U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 11.Catalog of Federal Domestic Assistance Number: 14.218 CFDA Title: CDBG ENTITLEMENT GRANT *12.Funding Opportunity Number: *Title: 13.Competition Identification Number: Title: 14.Areas Affected by Project(Cities,Counties,States,etc.): Add Attachment I Delete Attachment View Attachment *15.Descriptive Title of Applicants Project: r015-2016 ANNUAL ACTION PLAN Attach supporting documents as specified in agency instructions. Add Attachments Delete Attachments View Attachments i Application for Federal Assistance SF-424 16.Congressional Districts Of: *a.Applicant 31st *b.Program/Project 31st Attach an additional list of Program/Project Congressional Districts if needed. Add Attachment Delete Attachment View Attachment 17.Proposed Project: *a.Start Date: 10/01/2015 *b.End Date: 09/30/2016 18.Estimated Funding($): *a.Federal 570,575.00 *b.Applicant *c.State *d.Local *e.Other *f. Program Income *g.TOTAL 570,575.00 *19.Is Application Subject to Review By State Under Executive Order 12372 Process? El a.This application was made available to the State under the Executive Order 12372 Process for review on b.Program is subject to E.O.12372 but has not been selected by the State for review. ® c.Program is not covered by E.O. 12372. *20.Is the Applicant Delinquent On Any Federal Debt? (If"Yes,"provide explanation in attachment.) ❑Yes ®No If"Yes",provide explanation and attach Add Attachment Delete Attachment View Attachment 21.*By signing this application,I certify(1)to the statements contained in the list of certifications**and(2)that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties.(U.S.Code,Title 218,Section 1001) **IAGREE **The list of certifications and assurances, or an intemet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Prefix: Mr.. *First Name: ALAN Middle Name: *Last Name: MCGRAw Suffix: *Title: MAYOR *Telephone Number: 1512-218-5410 Fax Number: 1512-218-7097 *Email: mayormcgraw@roundrocktexas.gov [:`� ature of Authorized Representative: *Date Signed: Uvrl CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations,the jurisdiction certifies that: Affirmatively Further Fair Housing--The jurisdiction will affirmatively further fair housing,which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction,take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan--It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d)of the Housing and Community Development Act of 1974,as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Anti-Lobbying--To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid,by or on behalf of it,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension, continuation,renewal, amendment,or modification of any Federal contract,grant, loan,or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers(including subcontracts, subgrants, and contracts under grants,loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction--The consolidated plan is authorized under State and local law(as applicable)and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan--The housing activities to be undertaken with CDBG,HOME,ESG, and HOPWA funds are consistent with the strategic plan. Section 3--It will comply with section 3 of the Housing and Urban Development Act of 1968,and impl ting re mlationnss at 24 CFR Part 135. M L" Signature/Authorized Official Date :Z-9j•'�f Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation--It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan--Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan-- It is following a current consolidated plan(or Comprehensive Housing Affordability Strategy)that has been approved by HUD. Use of Funds-- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight.The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit.The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments.It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income,including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds)financed from other revenue sources,an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108,unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case,an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds.Also,in the case of properties owned and occupied by moderate-income(not low-income)families,an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force--It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations;and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws--The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964(42 USC 2000d),the Fair Housing Act(42 USC 3601-3619),and implementing regulations. Lead-Based Paint--Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, subparts A,B, J,K and R; Compliance with Laws-- It will comply with applicable laws. 115 Signature/Authorized Official Date M,ay� Title OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG-assisted activities which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. /;1 :Z3. 19 Signature/Authorized Official Date Mayrnr Title Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance--If the participating jurisdiction intends to provide tenant-based rental assistance: The use of HOME funds for tenant-based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent,safe,sanitary, and affordable housing. Eligible Activities and Costs--it is using and will use HOME funds for eligible activities and costs,as described in 24 CFR§ 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities,as described in§ 92.214. Appropriate Financial Assistance--before committing any funds to a project,it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; �'1 �-•Z3• f S Signature/Authorized Official Date Iyl�v� Title ESG Certifications The Emergency Solutions Grants Program Recipient certifies that: Major rehabilitation/conversion—If an emergency shelter's rehabilitation costs exceed 75 percent of the value of the building before rehabilitation,the jurisdiction will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of the value of the building after conversion,the jurisdiction will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed conversion. In all other cases where ESG funds are used for renovation,the jurisdiction will maintain the building as a shelter for homeless individuals and families for a minimum of 3 years after the date the building is first occupied by a homeless individual or family after the completed renovation. Essential Services and Operating Costs—In the case of assistance involving shelter operations or essential services related to street outreach or emergency shelter,the jurisdiction will provide services or shelter to homeless individuals and families for the period during which the ESG assistance is provided,without regard to a particular site or structure, so long the jurisdiction serves the same type of persons (e.g., families with children, unaccompanied youth, disabled individuals, or victims of domestic violence) or persons in the same geographic area. Renovation—Any renovation carried out with ESG assistance shall be sufficient to ensure that the building involved is safe and sanitary. Supportive Services—The jurisdiction will assist homeless individuals in obtaining permanent housing, appropriate supportive services ( including medical and mental health treatment,victim services, counseling, supervision, and other services essential for achieving independent living), and other Federal State, local, and private assistance available for such individuals. Matching Funds—The jurisdiction will obtain matching amounts required under 24 CFR 576.201. Confidentiality—The jurisdiction has established and is implementing procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG program, including protection against the release of the address or location of any family violence shelter project, except with the written authorization of the person responsible for the operation of that shelter. Homeless Persons Involvement—To the maximum extent practicable,the jurisdiction will involve, through employment,volunteer services, or otherwise, homeless individuals and families in constructing, renovating,maintaining, and operating facilities assisted under the ESG program, in providing services assisted under the ESG program, and in providing services for occupants of facilities assisted under the program. Consolidated Plan—All activities the jurisdiction undertakes with assistance under ESG are consistent with the jurisdiction's consolidated plan. Discharge Policy—The jurisdiction will establish and implement,to the maximum extent practicable and where appropriate policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, mental health facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent this discharge from immediately resulting in homelessness for these persons. 3�� IL---- -2�• (s Signature/Authorized Official Date NUXW Title HOPWA Certifications The HOPWA grantee certifies that: Activities--Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building--Any building or structure assisted under that program shall be operated for the purpose specified in the plan: 1. For at least 10 years in the case of assistance involving new construction, substantial rehabilitation,or acquisition of a facility, 2. For at least 3 years in the case of assistance involving non-substantial rehabilitation or repair of a building or structure. 9:�� -?;•f5 Signature/Authorized Official Date Title APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352,title 31, U.S. Code.Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure.