Contract - Jacobs Engineering Group - 9/8/2016SUPPLEMENTAL AGREEMENT NO.2 TO
"CITY OF ROUND ROCK AGREEMENT FOR ARCHITECTURAL SERVICES"
FOR THE LUTHER PETERSON SERVICE CENTER
WITH JACOBS ENGINEERING GROUP INC.
CITY OF ROUND ROCK )
STATE OF TEXAS )
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS )
KNOW ALL BY THESE PRESENTS:
FIRM: Jacobs Engineering Group Inc.
ADDRESS: 1999 Bryan Street, Suite 1200, Dallas, TX 75201
PROJECT: Luther Peterson Service Center
This Supplemental Agreement No. 2 to "City of Round Rock Agreement for
Architectural Services" for the Luther Peterson Service Center is made by and between the City
of Round Rock, Texas (hereinafter referred to as the "City"), and Jacobs Engineering Group Inc.
(hereinafter referred to as "Architect").
WHEREAS, the City and Architect executed an Agreement (hereinafter referred to as
the "Agreement") on the 24'x' day of the month of March, 2016, for provision of professional
architectural services and design services related to fhe hew construction of the Luther Peterson
Service Center; and
WHEREAS, the City and Architect also executed Supplemental Agreement No. 1 on the
same date; and
WHEREAS, it has now become necessary to amend the Agreement to increase the not -
to -exceed fee as a result of the City's request to increase in the scope of services, specifically
architectural and design services relating to a warehouse;
NOW, THEREFORE, premises considered, the City and Architect agree that said
Agreement is amended as follows:
I.
Section 1.1.2.3 of the Agreement shall be amended by addition of the following:
The program of development shall be amended to include the additional tasks set forth in
the attached Exhibit "A" to this Supplemental Agreement No. 2, incorporated herein for all
purposes.
00362452/ss2
II.
Section l .l .2.4 of the Agreement shall be amended by addition of the following:
The Fee Schedule relative to this Agreement shall amended by an increase in the amount
of One Hundred Thousand Seven Hundred Fourteen and No/100 Dollars ($100,714.00) to
the previous not -to exceed amount of Seven Hundred Forty -Nine Thousand Five Hundred
and No/100 Dollars ($749,500.00), for an amended not -to -exceed amount of Eight Hundred
Fifty Thousand Two Hundred Fourteen and No/100 Dollars ($850,214.00), as described in
the attached Exhibit `B" to this Supplemental Agreement No. 2, which shall be incorporated
herein for all purposes. Additional reimbursable expenses resulting from the amendment to the
scope of services shall not exceed the sum of Four Thousand Seven Hundred Seventy -Six and
25/100 Dollars ($4,776.25); shall be in compliance with the terms set forth in 1.1.2.4(B); and
shall be included in the amended not -to -exceed amount of $850,214.00.
With the exception of the terms set forth herein, there shall be no other changes in the
terms or conditions of the original Agreement or Supplemental Agreement No. 1 to the original
Agreement and those such terms and conditions shall remain effective.
[Signatures on the following page.]
2
IN WITNESS WHEREOF, the City and Architect have executed this Supplemental
Agreement No. 2 in duplicate originals.
CITY OF ROUND ROCK, TEXAS
By: `, �"
Printed Name: �L
Title: _� _
Date Signed:
FOR CITY, ATTEST:
�Wlll l l.tIulll
Sara L. White, City Clerk
FOR*She
ED ZTO ORM:
By: Ll
StephAttorney
JACOBS ENGINEERING GROUP INC.
By: c .�-
Printed Name: S. Brad Davis
Title: Vice President
Date Signed: 08/17/16
City of Round Rock J/�COBSU
Luther Peterson Service Center
AMENDMENT #2
EXHIBIT A
SCOPE OF SERVICE
CITY OF ROUND ROCK — LUTHER PETERSON SERVICE CENTER
AMENDMENT #2
The City of Round Rock (CoRR) has published a Master Plan for rebuilding and renovating the existing Luther Peterson Service Center
Complex (LPSCC) into a single campus that contains Administrative Office and Departmental Shop functions for Utility Engineering
(EU), Transportation (T), and General Services Fleet Maintenance (GS) departments. The Master Plan envisions a 20 year growth plan
accomplished in three phases. Phase I of the Master Plan describes Near Term New Construction for Offices, Exterior Structures, and
yard requirements.
The CoRR commissioned a nationally recognized architecture firm to prepare the Master Plan document, which included Facility Area
Requirements by Department and by Phase. Needs were described as Near Term (2020) and Long Term (2035) and included a
breakout of Department, Future Building, Building Type, and Space Type, as well as a tabulation of the number of spaces (Units), Area
calculation per space (SF/Unit), a total Area (USF), Efficiency Factor (EF), and total Gross Square Footage (TGSF). Our proposal is
based on the tabulation of Near Term Calculations for Area Type J — Utility + Environmental Services and Type I — Transportation. The
document Phase Ib was used as the basis for this proposal and the scope, as we understand it, is itemized on attachment EXHIBIT C,
City of Round Rock Luther Peterson, Project Program and Space List, for an estimated budget of approximately NINE MILLION
NINEHUNDRED TWENTY THOUSAND DOLLARS ($9,920,000.00).
ASSUMPTIONS
This proposal has been prepared based on the following assumptions:
1. The U/E warehouse will be designed as a bid addition to the contract
2. The U/E warehouse will be design as an pre -fabricated structure
3. All paving including the building foundation will be designed by Jacobs
SCOPE OF SERVICES
Jacobs proposes the following Scope of Service for amendment #2:
1. PLANNING AND DESIGN CHARRETTES / WORKSHOPS — Duration Three (3) Weeks
2.1. Operational Procedures and Philosophies Workshop — one day / PM, MDG, Design
A. Verify U/E warehouse requirements with CoRR Environment and Engineering, Transportation, and General Services
(LPSC) Directors and Department Heads.
1) Validate Operations Procedures for the U/E warehouse and adjacent parking
- Based upon the design charrette Jacobs will validate the warehousing needs and right size the building and parking to
meet the near term requirements.
2) Review and Validate Master Plan for the ultimate facility warehouse and complementing Equipment
- Operations and maintenance data on all vehicles or equipment to be maintained will be assembled. Data to be included
in the Vehicle/Equipment inventory are make, model, dimensions, fuel options, weights, quantities and operating
characteristics.
B. Prepare Final Facility Program
Add the phase one and ultimate warehouse to the final facility program
Deliverables for U/E Warehouse:
• Preliminary Space Program
• Final Facility Program Document including:
• Project Overview
• Basis for Design
• Space Needs Program
Page 1 of 6
City of Round Rock J/�C�BS�
Luther Peterson Service Center
AMENDMENT #2
3. FINAL DESIGN SERVICES — Twenty (20) Weeks
Based upon information and program established during pre -design and approved project concepts and budget the Consultant
will initiate Final Design services.
3.1 Schematic Design (30% submittal)
A. Schematic Design Drawings for the WE Warehouse
The Consultant will prepare drawings, which are in sufficient detail to illustrate design concepts, systems concepts, interfaces,
scale and relationships. The drawings will identify all project components, systems, circulation and access. The schematic
design documents will define the following for the U/E Warehouse:
• Site layout including vehicle access/storage, circulation, service access and parking
• Utility locations (coordination with CoRR)
• Preliminary landscape/screening
• Preliminary equipment layouts
• Floor Plans
• Facility massing and scale
• Exterior elevations
• Proposed Building Materials and Color Boards
• Preliminary structural systems
• Narrative of building mechanical and electrical and security systems
• Equipment list
• Conceptual appearance (3D Sketchup Models and Renderings (2), Illustrative Site Plan)
B. Design Report
The Schematic Design submittal will include a Basis of Design Report summarizing the project program, site and building
systems requirements. The report will describe the following for the U/E Warehouse:
• Documentation of applicable zoning regulations and building codes
• Record of major design decisions; a brief description of the project scope and purpose, data sources, and contents
• Environmental and archaeological requirements
• Geotechnical requirements.
• Summary of space and functional program requirements (including a reconciliation of programmed and designed spaces
at an appendix), schedule requirements
• Narrative of major site, architectural, structural, mechanical, plumbing, fire protection, and electrical systems with
proposed primary construction products and materials
• Project budget and Schematic Design cost estimate
C. 3D Study Models and Perspectives
The Consultant will prepare 3D SketchUp massing models and perspective renderings of the building exterior to illustrate the
relationship of site and building components and overall massing for the U/E Warehouse.
D. Estimate of Probable Costs
The consultant will add the U/E warehouse to the cost estimate based on the completed Schematic Design Documents. The
estimate will be delivered to the CoRR Office 2 weeks after completion of the Schematic Design submittal.
E. Preliminary Equipment List
U/E Warehouse equipment includes storage equipment, pallet Jacks, lifts, and cranes. .
Schematic Design Deliverables to include the WE Warehouse
• Schematic Design Drawings
Page 2 of 6
City of Round Rock
Luther Peterson Service Center
AMENDMENT #2
• Basis of Design Report
• Estimate of Probable Costs
• Preliminary Equipment List
3.2 Design Development (65% Submittal)
JACOBS"
Based upon approved Schematic Design Documents, the Consultant will prepare Design Development Documents which will
include the U/E Warehouse size, scope, character, material composition, systems, sequence of operation/control and other
features required for a bid add to the program. Documents will include Design Development Design Analysis Report and Outline
Technical Specifications. Design Development drawings will be developed to a 60% level of detail and include the following at the
U/E warehouse.
A. Civil and Infrastructure
• Site development plan (horizontal control)
• Site grading plan (vertical control)
• Pavements, parking,
• Site utilities plan, including above and below -ground utilities, points of connection to off-site services, buildings, and facilities
• Retaining wall, screen wall or other site structures
• Storm Water Pollution Prevention Permit
B. Structural
• General notes
• Floor plans showing structural foundation systems and sub -slab construction.
• Required structural information to define the U/E warehouse for pre -manufactured structure
C. Architectural
• Building plans and enlarged plans for all disciplines
• Exit plans with exit load calculations
• Fire -resistive assemblies and their locations
• Building elevations and enlarged partial plans
• Building sections as required for a pre -manufactured structure
• Preliminary door, window, fixture and room finish schedules
• Update of Materials and Color Boards
D. MEP Systems
• Site plans showing connection points for water, fire service, sanitary sewer and storm sewer
• Floor plans showing major equipment sizes and locations, heating and refrigerant supplies and returns, domestic hot and cold
water supplies and returns, air -handling equipment locations and air -handling distribution, air -handling supply systems and
discharge locations and sizes, air -handling exhaust systems and intake locations and sizes, shafts and chases, plumbing
fixture locations with fixtures keyed to plumbing fixture schedule and plumbing risers
• Fire suppression water shut -offs, controls, risers and zones for horizontal distribution
• Detailed plumbing risers, HVAC, other plumbing and mechanical systems
Electrical Systems drawings will include:
• Floor plans showing major plant equipment locations and sizes; electrical power systems, including transformers, switch gear,
UPS equipment, emergency generators, and primary distribution, including panel boards and cable TV, security,
communications, fire alarm and control, and sound systems, including equipment locations and sizes
• Detailed electrical power, lighting, communication, fire alarm and security CCTV
• Vertical and horizontal distribution schematics (including all riser or chase locations)
• Operational procedures and installation details for a complete security system.
Page 3 of 6
City of Round Rock J/�COBSe
Luther Peterson Service Center
AMENDMENT #2
E. Maintenance Equipment Drawings and Schedules:
• Maintenance equipment for the U/E warehouse includes storage equipment quantities required, dimensions, and impact on
other design team disciplines.
• Update Equipment List to be consistent with equipment layout drawings and facility design.
F. Landscape and Irrigation
• Planting plans and details
• Soil Amendment plans and details
• Hardscape plans and details
• Irrigation plans and details
• Fencing and screening wall sections and details
H. Preliminary Technical Specifications
The Consultant will add the U/E Warehouse to the Technical Specifications as a Pre -Manufactured Building.
1. Estimate of Probable Costs
The consultant will prepare a cost estimate to include the U/E Warehouse based on the completed Design Development
Documents.
Design Development Deliverables to include the WE Warehouse:
• Design Development Drawings
• Outline Technical Specifications
• Equipment Schedules
• Update of Basis of Design Report
• Estimate of Probable Construction Costs
3.3 Contract Documents (95% submittal)
Based upon approved Design Development Documents and the incorporation of any changes or adjustments directed by the
CoRR Project Manager, the Consultant will prepare complete Construction Documents to include the U/E Warehouse.
Construction Documents to include the U/E Warehouse will establish and describe the complete size, scope, character, material
composition, systems, sequence of operation/control and other features by means of plans, sections and elevations, typical
construction details, equipment layouts, including specifications that identify major materials and systems required to pre -
manufacture the U/E warehouse.
Estimate of Probable Costs
The Consultant will prepare a cost estimate to include the U/E Warehouse based on the completed 95% Construction Documents.
The estimate will be delivered to the CoRR Project Manager 2 weeks after completion of the Construction Document (CD)
submittal.
Construction Document Deliverables to include the WE warehouse:
• 95% Contract Documents
• 95% Technical Specifications
o Division 1 Technical Specifications (Prepared by CoRR Office and Consultant)
o Division 2 - 16 Technical Specifications (Prepared by Consultant)
• Schedules (Prepared by Consultant)
Page 4 of 6
City of Round Rock
Luther Peterson Service Center
AMENDMENT #2
• Update of Design Report
• Estimate of Probable Construction Costs
4. BID AND PROPOSAL EVALUATION
A. The Contractor bid will be evaluated for the U/E Warehouse as a bid alternate.
CONSTRUCTION SUPPORT SERVICES
JACOBS®
A. Construction Support services will be assessed at a later date if the U/E warehouse is selected as a bid item.
7. AS -BUILT DOCUMENTS
As part of Project Close-out and after the Certificate of Occupancy has been issued, the General Contractor shall compile all
superintendent and subcontractor redlines to the Field Set of Construction Documents and edit the electronic files to reflect the redlines,
and transmit the "As Built" documents, un stamped to the City of Round Rock. The Consultant will meet with representatives of CoRR
to review and comment on the content and intent of the Contractors "As Built Documents". The Consultant will not be responsible for
making changes to the IFC drawings.
Page 5 of 6
City of Round Rock J/�COBS•
Luther Peterson Service Center
AMENDMENT #2
EXHIBIT E — REVISED
PROGRAM COMPENSATION WITH AMENDMENTS
PROFESSIONAL SERVICES
In consideration for the professional services to be performed by the Architect, the City of Round Rock agrees to pay the Architect a
Revised total sum of EIGHT HUNDRED FIFTY EIGHT THOUSAND FIVE HUNDERED FOURTEEN DOLLARS ($858,533.00). The
said sum is a fixed not — to — exceed amount, and shall be paid as delineated as follows and includes amounts paid for Architects,
Engineers, and Planners, as well as specialists for landscape, life safety and fire protection, and ADA.
BASIC SCOPE
Pre -design
$
121,000.00
Schematic Design
$
90,000.00
Design Development
$
120,000.00
Construction Documents
$
220,000.00
Bidding
$
30,000.00
Construction Phase Services
$
120,000.00
Record Drawings
$
8,500.00
Direct Reimbursable Cost
$
40,000.00
BASE FEE A&E SCOPE with Record Drawings $ 749,500.00
Amendment #1 (Site Visits) $ 8,319.00
Amendment #2 (Additional Scope (warehouse) $ 100,714.00
Revised Compensation $ 858,533.00
ADDITIONAL SERVICES
Additional Services are defined as any service not listed as a basic service including revisions to previously -approved plans that
necessitate additional work for the Architect, substantive changes in the Project Scope, or additional work necessitated by unknown or
reasonably unforeseen circumstances.
Page 6 of 6
CERTIFICATE OF INTERESTED PARTIES ronin 1295
l of l
Complete Nos, 1.4 and 6 if there are Interested patties,
OFFICE USE ONLY
Complete Nos, 1, 2, 3, 5, and 6 it there are no Interested parties.
C11-111 ✓ICATION OF FILING
Certificate Number:
2015-100285
1 Ngo of business entity filing fora, and the city, state and country of the business entity's place
of business,
Jacobs Engineering Group Inc
Austin , TX United States
Date riled:
08/1512016
ame V govtrrnmon ent ty or state agency t at s a party toto contract for w io t e forms
being filed.
City of Round Rock
Crate Acknowledged:
3 Provide the Identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract
Luther Peterson Service Center
Professional architectural services and design services related to the rebuilding and remodeling of the existing Luther Peterson
Service Center
d
Name of Interested Party
City, State, Country (place of business)
Nature of Interest
(check applicable)
Controlling
Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT i swear, or affirm, underen
p sky of perjury, that the above disclosure is true and correct.
FWim_ �\
JERRY L, RJLLER
MY Ct1MMISSIdN EXPIRES
August 5, 2017
Signature of authorized agent of contracting business entity
AFRX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said S. Brad Davis this the 17th day of August
20 16 to certify which, witness my hand and seal of office.
--derry L. Fuller Notary Public
154�f
officer administer!rlgf ath Printed name of officer administering oath Tide of officer administering oath
Forms provided by i exas tmics commission www.etnics.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES
FORM x.295
10f1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-100286
Jacobs Engineering Group Inc
Austin , TX United States
Date Filed:
08/16/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
Date Acknowledged:
08/29/2016
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Luther Peterson Service Center
Professional architectural services and design services related to the rebuilding and remodeling of the existing Luther Peterson
Service Center
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling I
Intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277