Contract - Jacobs Engineering Group - 12/1/2016SUPPLEMENTAL AGREEMENT NO.3 TO
"CITY OF ROUND ROCK AGREEMENT FOR ARCHITECTURAL SERVICES"
FOR THE LUTHER PETERSON SERVICE CENTER
WITH JACOBS ENGINEERING GROUP INC.
CITY OF ROUND ROCK )
STATE OF TEXAS )
KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS )
FIRM: Jacobs Engineering Group Inc.
ADDRESS: 1999 Bryan Street, Suite 1200, Dallas, TX 75201
PROJECT: Luther Peterson Service Center
This Supplemental Agreement No. 3 to "City of Round Rock Agreement for
Architectural Services" for the Luther Peterson Service Center is made by and between the City
of Round Rock, Texas (hereinafter referred to as the "City"), and Jacobs Engineering Group Inc.
(hereinafter referred to as "Architect'').
WHEREAS, the City and Architect executed an Agreement (hereinafter referred to as
the "Agreement") on the 24`x' day of the month of March, 2016, for provision of professional
architectural services and design services related to the new construction of the Luther Peterson
Service Center; and
WHEREAS, the City and Architect also executed Supplemental Agreement No. 1 on the
same date; and
WHEREAS, the City and Architect also executed Supplemental Agreement No. 2 on
September 8, 2016; and
WHEREAS, it has now become necessary to amend the Agreement to increase the not -
to -exceed fee as a result of the City's request to increase in the scope of services, specifically
architectural and design services relating to the U/E and Transportation administration building;
NOW, THEREFORE, premises considered, the City and Architect agree that said
Agreement is amended as follows:
I.
Section 1.1.2.3 of the Agreement shall be amended by addition of the following:
The program of development shall be amended to include the additional tasks set forth in
the attached Exhibit "A" to this Supplemental Agreement No. 3, incorporated herein for all
00367435/ss2
purposes.
H.
Section 1.1.2.4 of the Agreement shall be amended by addition of the following:
The Fee Schedule relative to this Agreement shall amended by an increase in the amount
of One Hundred Seventy -Seven Thousand Six Hundred Forty -Nine and No/100 Dollars
($177,649.00) to the previous not -to exceed amount of Fight Hundred Fifty Thousand Two
Hundred Fourteen and No/100 Dollars ($850,214.00), for an amended not -to -exceed amount
of One Million Twenty -Seven Thousand Eight Hundred Sixty -Three and No/100 Dollars
($1,027,863.00), as described in the attached Exhibit `B" to this Supplemental Agreement No. 3,
which shall be incorporated herein for all purposes.
With the exception of the terms set forth herein, there shall be no other changes in the
terms or conditions of the original Agreement, Supplemental Agreement No. 1, or Supplemental
Agreement No. 2, to the original Agreement and those such terms and conditions shall remain
effective.
[Signatures on the following page.]
2
IN WITNESS WHEREOF, the City and Architect have executed this Supplemental
Agreement No. 3 in duplicate originals.
CITY OF ROUND ROCK, TEXAS JACOBS ENGINEERING GROUP INC.
By: � By:
�l
Printed Name: a14 Printed Name: S. Brad Davis
Title: WTitle: Vice President
Date Si-ned: I`z - 6 Date Signed: 11/22/16
FOR CITY, ATTEST:
By: %jql, "1 cy*
Sara L. White, City Clerk
FOR CITY, PROVED AS AO FORM:
By:lV
Stepha . Sheets, City Attorney
3
City of Round Rock JACIOBS.
L.lither Peterson Service Center
AMENDMENT #3
EXHIBIT A
SCOPE OF SERVICE
CITY OF ROUND ROCK — LUTHER PETERSON SERVICE CENTER
AMENDMENT#3
The City of Round Flock (CoRR) has published a Master Plan for rebuilding and renovating the existing Luther Peterson Service Center
Complex (LPSCC) into a single campus that contains Administrative Office and Departmental Shop functions for Utility Engineering
(EU), Transportation (T), and General Services Fleet Maintenance (GS) departments. The Master Plan envisions a 20 year growth plan
accomplished in three phases. Phase I of the Master Plan describes Near Term New Construction for Offices, Exterior Structures, and
yard requirements.
The CoRR commissioned a nationally recognized architecture firm to prepare the Master Plan document, which included Facility Area
Requirements by Department and by Phase. Needs were described as Near Term (2020) and Long Term (2035) and included a
breakout of Department, Future Building, Building Type, and Space Type, as well as a tabulation of the number of spaces (Units), Area
calculation per space (SF/Unit), a total Area (USF), Efficiency Factor (EF), and total Gross Square Footage (TGSF). Our proposal is
based on the tabulation of Near Term Calculations for Area Type J — Utility + Environmental Services and Type I — Transportation. The
document Phase Ib was used as the basis for this proposal and the scope, as we understand it, is itemized on attachment EXHIBIT C,
City of Round Rock Luther Peterson, Project Program and Space List, for an estimated budget of approximately NINE MILLION
NINE HUNDRED TWENTY THOUSAND DOLLARS ($9,920,000.00). With the addition of this amendment and amendment#2 the
estimated construction budget of the project is approximately FOURTEEN MILLION ONE HUNDRED NINTY THOUSAND DOLLARS
($14,190,000.00)
ASSUMPTIONS
This proposal has been prepared based on the following assumptions:
1. The WE and Transportation administration groups will be per the attached Program
2. The additional administration building will be a 2 story structure congruent with the main building
3. The building addition will be approximately 10,000 sf
4. Estimated cost of the addition will be approximately $2,100,000.00 based on $200/SF.
SCOPE OF SERVICES
Jacobs proposes the following Scope of Service for amendment #3:
1. PLANNING AND DESIGN CHARRETTES / WORKSHOPS — Duration Three (2) Weeks
2.1. Operational Procedures and Philosophies Workshop — one day, Webex I PM, MDG, Design
A. Verify UIE and Transportation administration requirements with CoRR Environment and Engineering, Transportation,
and General Services (LPSC) Directors and Department Heads.
1) Validate Operations Procedures for the UIE and Transportation administration building and adjacent parking
Based upon the design charrette Jacobs will validate the occupant needs and right size the building and parking to meet
the near term requirements.
2) Review and Validate Master Plan for the ultimate facility and complementing Equipment
- Operations and maintenance data on all vehicles or equipment to be maintained will be assembled. Data to be included
in the Vehicle/Equipment inventory are make, model, dimensions, fuel options, weights, quantities and operating
characteristics.
B. Prepare Final Facility Program
Add the phase two WE and Transportation to the phase one and the final facility program
Deliverables for the UIE and Transportation administration building:
• Preliminary Space Program
• Final Facility Program Document including:
• - Project Overview
• - Basis for Design
• - Space Needs Program/Furniture
Page 1 of 6
City of Round Rock
Luther Peterson Service Center
AMENDl11i(E=NT O
3. FINAL An additional five weeks (5 Weeks) for schematic_to catch up with the main design
Based upon information and program established during pre -design and approved project concepts and budget the Consultant
will initiate Final Design services that include the U/E and transportation administration building functions.
3.1 Schematic Design (30% submittal)
A. Schematic Design Drawings for the U/E and Transportation administration building
The Consultant will prepare drawings, which are in sufficient detail to illustrate design concepts, systems concepts, interfaces,
scale and relationships. The drawings will identify all project components, systems, circulation and access. The schematic
design documents will define the following for the U/E and Transportation administration building:
• Site layout including vehicle access/storage, circulation, service access and parking
• Utility locations (coordination with CoRR)
• Preliminary landscape/screening
• Preliminary equipment layouts
• Floor Plans
• Facility massing and scale
• Exterior elevations
• Proposed Building Materials and Color Boards
• Preliminary structural systems
• Narrative of building mechanical and electrical and security systems
• Conceptual appearance (3D Sketchup Models and Renderings (2), Illustrative Site Plan)
B. Design Report
The Schematic Design submittal will include a Basis of Design Report summarizing the project program, site and building
systems requirements. The report will describe the following for the U/E and Transportation administration building:
• Documentation of applicable zoning regulations and building codes
• Record of major design decisions; a brief description of the project scope and purpose, data sources, and contents
• Environmental and archaeological requirements
• Geotechnical requirements.
• Summary of space and functional program requirements (including a reconciliation of programmed and designed spaces
at an appendix), schedule requirements
• Narrative of major site, architectural, structural, mechanical, plumbing, fire protection, and electrical systems with
proposed primary construction products and materials
• Project budget and Schematic Design cost estimate
C. 3D Study Models and Perspectives
The Consultant will prepare 3D SketchUp massing models and perspective renderings of the building exterior to illustrate the
relationship of site and building components and overall massing for the main administration building.
D. Estimate of Probable Costs
The consultant will add the U/E and Transportation administration building to the cost estimate based on the completed
Schematic Design Documents. The estimate will be delivered to the CoRR Office 2 weeks after completion of the Schematic
Design submittal.
Schematic Design Deliverables to Include the WE and Transportation administration building
• Schematic Design Drawings
• Basis of Design Report
• Estimate of Probable Costs
Page 2 of 6
City of Mound Reek
Luther Peterson Serviee Center
AMEND MENT O
3.2 Design Development (65"/o Submittal)
Based upon approved Schematic Design Documents, the Consultant will prepare Design Development Documents which will
Include the U/E and Transportation administration building size, scope, character, material composition, systems, sequence of
operation/control and other features required for a bid add to the program. Documents will include Design Development Design
Analysis Report and Outline Technical Specifications. Design Development drawings will be developed to a 60% level of detail
and include the following at the U/E and Transportation administration building.
A. Civil and Infrastructure
• Site development plan (horizontal control)
• Site grading plan (vertical control)
• Pavements, parking,
• Site utilities plan, including above and below -ground utilities, points of connection to off-site services, buildings, and facilities
• Retaining wall, screen wall or other site structures
• Storm Water Pollution Prevention Permit
B. Structural
• General notes
• Floor plans showing structural foundation systems and slab construction.
• Required structural information to define the U/E and Transportation administration building
C. Architectural
• Building plans and enlarged plans for all disciplines
• Exit plans with exit load calculations
• Fire -resistive assemblies and their locations
• Building elevations and enlarged partial plans
• Building sections as required to define structure
• Preliminary door, window, fixture and room finish schedules
• Update of Materials and Color Boards
D. MEP Systems
• Site plans showing connection points for water, fire service, sanitary sewer and storm sewer
• Floor plans showing major equipment sizes and locations, heating and refrigerant supplies and returns, domestic hot and cold
water supplies and returns, air -handling equipment locations and air -handling distribution, air -handling supply systems and
discharge locations and sizes, air -handling exhaust systems and intake locations and sizes, shafts and chases, plumbing
fixture locations with fixtures keyed to plumbing fixture schedule and plumbing risers
• Fire suppression water shut -offs, controls, risers and zones for horizontal distribution
• Detailed plumbing risers, HVAC, other plumbing and mechanical systems
Electrical Systems drawings will include:
• Floor plans showing major plant equipment locations and sizes; electrical power systems, including transformers, switch gear,
UPS equipment, emergency generators, and primary distribution, including panel boards and cable TV, security,
communications, fire alarm and control, and sound systems, including equipment locations and sizes
• Detailed electrical power, lighting, communication, fire alarm and security CCTV
• Vertical and horizontal distribution schematics (including all riser or chase locations)
• Operational procedures and installation details for a complete security system.
E. Maintenance Equipment Drawings and Schedules:
• Equipment for the U/E and Transportation administration building includes elevators and furniture quantities required,
dimensions, and impact on other design team disciplines.
Page 3 of 6
City of Mound Rock
Luther Peterson Service Center
diVIP OMENT #3
P. Landscape and Irrigation
• Planting plans and details
• Soil Amendment plans and details
• Hardscape plans and details
• Irrigation plans and details
• Fencing and screening wall sections and details
H. Preliminary Technical Specifications
The Consultant will add the U/E and Transportation administration building to the Technical Specifications.
I. Estimate of Probable Costs
The consultant will prepare a cost estimate to include the U/E and Transportation administration building based on the completed
Design Development Documents.
Design Development Deliverables to Include the WE and Transportation administration building:
• Design Development Drawings
• Outline Technical Specifications
• Equipment Schedules
• Update of Basis of Design Report
• Estimate of Probable Construction Costs
3.3 Contract Documents (95% submittal)
Based upon approved Design Development Documents and the incorporation of any changes or adjustments directed by the
CoRR Project Manager, the Consultant will prepare complete Construction Documents to include the U/E and Transportation
administration building.
Construction Documents to include the U/E and Transportation administration building will establish and describe the complete
size, scope, character, material composition, systems, sequence of operation/control and other features by means of plans,
sections and elevations, typical construction details, equipment layouts, including specifications that identify major materials and
systems required the WE and Transportation administration building.
Estimate of Probable Costs
The Consultant will prepare a cost estimate to include the U/E and Transportation administration building based on the completed
95% Construction Documents. The estimate will be delivered to the CoRR Project Manager 2 weeks after completion of the
Construction Document (CD) submittal.
Construction Document Deliverables to include the WE and Transportation administration building:
• 95% Contract Documents
• 95% Technical Specifications
o Division 1 Technical Specifications (Prepared by CoRR Office and Consultant)
o Division 2 -16 Technical Specifications (Prepared by Consultant)
• Schedules (Prepared by Consultant)
• Update of Design Report
• Estimate of Probable Construction Costs
4. BID AND PROPOSAL EVALUATION
A. The Contractor bid will be evaluated for the U/E and Transportation administration building.
Page 4 of 6
City of Round Rack
Luther Peterson Service Center
AMENDIV19NT O
CONSTRUCTION_SURPORT_SERVICBS
A. Construction Support services will be as documented in the base contract with the addition of 10 site meetings with the
understanding that the larger building will require longer construction duration,
7. AS -BUILT DOCUMENTS
As part of Project Close-out and after the Certificate of Occupancy has been issued, the General Contractor shall compile all
superintendent and subcontractor redlines to the Field Set of Construction Documents and edit the electronic files to reflect the redlines,
and transmit the "As Built' documents, un stamped to the City of Round Rock. The Consultant will meet with representatives of CORR
to review and comment on the content and intent of the Contractors "As Built Documents". The Consultant will not be responsible for
making changes to the IFC drawings,
Page 6 of 6
City of Round Rock , '�
Luther Peterson Service Center 11
AMENDMENT #3
EXHIBIT E - REVISED
PROGRAM COMPENSATION WITH AMENDMENTS
PROFESSIONAL SERVICES
In consideration for the professional services to be performed by the Architect, the City of Round Rock agrees to pay the Architect a
Revised total sum of ONE MILLION THIRTY SIX THOUSAND ONE HUNDERED AND EIGHTY TWO DOLLARS ($1,036,182.00). The
said sum is a fixed not — to -- exceed amount, and shall be paid as delineated as follows and includes amounts paid for Architects,
Engineers, and Planners, as well as specialists for landscape, life safety and fire protection, and ADA.
BASIC SCOPE
Pre -design
$
121,000.00
Schematic Design
$
90,000.00
Design Development
$
120,000.00
Construction Documents
$
220,000.00
Bidding
$
30,000.00
Construction Phase Services
$
120,000.00
Record Drawings
$
8,500.00
Direct Reimbursable Cost
$
40,000.00
BASE FEE A&E SCOPE with Record Drawings $ 749,600.00
Amendment #1 (Site Visits) $ 8,319.00
Amendment #2 (Additional Scope (warehouse) $ 100,714.00
Amendment #3 (Additional Scope (Administration) $ 177.649.00
Revised Compensation $ 1,036,182.00
ADDITIONAL SERVICES
Additional Services are defined as any service not listed as a basic service including revisions to previously -approved plans that
necessitate additional work for the Architect, substantive changes in the Project Scope, or additional work necessitated by unknown or
reasonably unforeseen circumstances.
Page 6 of 6
Water Conservation
Work
Subtotal
City of Round Flock
Luther Peterson Service center complex
Round Flock, Texas
Additional Phase 1 • iluildine Area
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eldarle'al Room
Mechanical MOM
Subtotal
CMES Factor (Original MP + Memor Miclency Fattor)
Total Office and Suppott Areas,
Exterior Areas
Qffij_rPatkln-LAreas
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Employee Parking
Subtotal
CMES Factor
Total ExterlorArebt
Total Offict Parsaitnel and Squafe footage Areas! 1 1 44 1 1 1OJ40
C,RR DA IW716 - RCM
City of Round Steck
Luther Peterson Service Center
AMENDIVlIENT O
EXHIBIT B
Fee Matrix
City of Round Dock - Luther Peterson Service Center
Amendment #3 (UIE & Transportation Admin)
Discipline -
) Fee
Project Management / Administration
$15,871.20
Design
$12,528.00
Civil
$12,563.81
Structural
$17,328.00
Architectural
$17,380.70
Interiors
$11,880.00
Mechanical
$8,434.56
Plumbing
$8,613.12
Electrical
$7,718.40
Fire Protection
$10,403.33
Landscape
$7,363.58
Quality Control Program
$7,800.19
Cost Estimating
$13,843.20
MDG Design Services
$2,292.00
Subtotal Project Fee $154,020.10
10% Contengency $16,402.01
Reimbursables $8,227.50
Total Project Fee $177,649.61
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES FORM 1295
lofl
Complete Nos. l - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-138152
Date Filed:
11/17/2016
Date Acknowledged:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Jacobs Engineering Group Inc
Austin, TX United States
2
Name of governmental entity or state agency that is a party tot the contract for which the form is
being filed.
City of Round Rock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Luther Peterson Service Center
Professional architectural services and design services related to the rebuilding and remodeling of the existing Luther Peterson
Service Center.
4
Name of Interested PartY
Ci ty,State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of a orized a ent of contractilb business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said Allvx day of
20 to certify which, witness my hand and seal of office. ;'n fti JERRY L. Fl)LLER
MY COMMISSION EXPIRES
f�5 : August 5, 2017
L-KII/ L.
4ign��
officer administering/oath Printed na a of o r administering oath Title of officIr administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277
Forms provided by Texas Ethics Commission www. ethics. state. tx.us Version V1.0.277
CERTIFICATE OF INTERESTED PARTIES
FORM 3.295
lofl
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
7-7
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-138152
Date Filed:
11/17/2016
Date Acknowledged:
11/22/2016
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Jacobs Engineering Group Inc
Austin, TX United States
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Luther Peterson Service Center
Professional architectural services and design services related to the rebuilding and remodeling of the existing Luther Peterson
Service Center.
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party.
X
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www. ethics. state. tx.us Version V1.0.277