Contract - Tyler Technologies - 12/1/2016r�
0
��
. 6 ��.�
tyler
s
technologies
Sales Quotation For
City of Round Rock
221 E Main Ave
Round Rock, Texas 78664-5271
Phone(512)218-5400
SaaS
Revenue:
Central Property File
Maplink GIS Integration
Tyler Cashiering
UB Interface
Utility Billing CIS
Productivity:
Citizen Self Service
IVR Gateway
Tyler Notify
2016-18769 - Tyler Utility Billing SaaS Quote
Quoted By:
Jason Cloutier
Date:
11/15/2016
Quote Expiration:
1/31/2017
Quote Name:
City of Round Rock -ERP -UB
Quote Number:
2016-18769
Quote Description:
Tyler Utility Billing SaaS Quote
One Time Fees
3.0
$2,111.00
1 @ $1,275.00
$1,275.00
$0.00
3.0
$11,890.00
1 @ $1,275.00
$1,275.00
$0.00
3.0
$33,148.00
7 @ $1,275.00
$8,925.00
$0.00
3.0
$9,512.00
4 @ $1,275.00
$5,100.00
$0.00
3.0
$29,545.00
21 @ $1,275.00
$26,775.00
$23,400.00
3.0
$21,618.00
1 @ $1,275.00
$1,275.00
$0.00
3.0
$9,728.00
6 @ $1,275.00
$7,650.00
$0.00
3.0
$24,200.00
0 @ $1,275.00
$0.00
$0.00
TOTAL:
$141,752.00
41
$52,275.00
$23,400.00
CONFIDENTIAL
1 of 6
Other Services
sescription Quantity Unit Price Unit Discount Extended Price
Project Planning Services 1 $11,000.00 $0.00 $11,000.00
Tyler Forms Library - Utility Billing 1 $5,000.00 $0.00 $5,000.00
Tyler Notify- Implementation 2 $1,275.00 $0.00 $2,550.00
TOTAL: $18,550.00
3rd Party Hardware, Software and Services
Cash Drawer
Hand Held Scanner - Model 1900GSR
Hand Held Scanner Stand
ID Tech MiniMag USB Reader
Printer (TM -S9000)
Tyler Notify IVR Plan (25,000 Minutes)
Tyler Notify SMS Text Plan (25,000
Messages)
3rd Party Hardware Sub -Total:
3rd Party Software Sub -Total:
TOTAL:
Summary
Total SaaS per annum
Total Tyler Software
Total Tyler Services
Total 3rd Party Hardware, Software and
Services
Summary Total
Contract Total
4 $230.00
$0.00
$920.00
$0.00
$0.00
$0.00
4 $385.00
$0.00
$1,540.00
$0.00
$0.00
$0.00
4 $25.00
$0.00
$100.00
$0.00
$0.00
$0.00
4 $62.00
$0.00
$248.00
$0.00
$0.00
$0.00
4 $1,600.00
$0.00
$6,400.00
$0.00
$0.00
$0.00
1 $2,500.00
$0.00
$2,500.00
$0.00
$0.00
$0.00
1 $1,250.00
$0.00
$1,250.00
$0.00
$0.00
$0.00
$0.00
$9,208.00
$0.00
$0.00
$3,750.00
$0.00
$0.00
$12,958.00
$0.00
One Time Fees Recurring Fees
$0.00
$141,752.00
$0.00
$0.00
$94,225.00
$0.00
$12,958.00
$0.00
$107,183.00 $141,752.00
$532,439.00
2016-18769 - Tyler Utility Billing SaaS Quote CONFIDENTIAL 2 of 6
Detailed Breakdown of Conversions (included in Contract Total)
11escription
Unit Price
Unit Discount
Extended Price
Utility Billing - Option 1 Services
$3,200.00
$0.00
$3,200.00
Utility Billing - Option 2 Assessments
$2,000.00
$0.00
$2,000.00
Utility Billing - Option 3 Consumption History
$3,200.00
$0.00
$3,200.00
Utility Billing - Option 4 Balance Forward AR
$5,000.00
$0.00
$5,000.00
Utility Billing - Option 5 Service Orders
$3,000.00
$0.00
$3,000.00
Utility Billing - Option 6 Backflow
$3,000.00
$0.00
$3,000.00
Utility Billing - Standard
$4,000.00
$0.00
$4,000.00
TOTAL:
$23,400.00
2016-18769 - Tyler Utility Billing SaaS Quote CONFIDENTIAL 3 of 6
Unless otherwise indicated in the contract or Amendment thereto, pricing for optional items will be held
for Six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval:
Print Name:
All primary values quoted in US Dollars
Date:
P.O. M
2016-18769 - Tyler Utility Billing SaaS Quote CONFIDENTIAL 4 of 6
Comments
Tyler recommends the use of a 128 -bit SSL Security Certificate for any Internet Web Applications, such as the MUNIS Web Client and the MUNIS Self Service applications if
hosted by the Client. This certificate is required to encrypt the highly sensitive payroll and financial information as it travels across the public internet. There are various vendors
who sell SSL Certificates, with all ranges of prices.
Conversion prices are based on a single occurrence of the database. If additional databases need to be converted, these will need to be quoted.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services
depends on such factors as your level of involvement in the project and the speed of knowledge transfer.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then -current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and
remitting.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf, and (ii)
daily fees associated with the cancelled services if Tyler is unable to re -assign its personnel.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a
class is needed, Tyler will either provide additional days at then -current rates for training or Tyler will utilize a Train -the -Trainer approach whereby the client designated attendees
of the initial training can thereafter train the remaining users.
Utility billing library includes: 1 Utility bill, 1 assessment, 1 UB receipt, 1 Lien letter, 1 UB delinquent notice, 1 door hanger and 1 final utility bill.
Project Management includes project planning, kickoff meeting, status calls, task monitoring, verification and transition to support.
Tyler's cost is based on all of the proposed products and services being obtained from Tyler. Should significant portions of the products or services be deleted, Tyler reserves the
right to adjust prices accordingly.
The SaaS fees are based on 100 concurrent users. Should the number of concurrent users be exceeded, Tyler reserves the right to re -negotiate the SaaS fees based upon any
resulting changes in the pricing categories.
Client agrees that items in this sales quotation are, upon Client's signature of same, hereby added to the Agreement between the parties, and subject to its terms. Additionally, and
notwithstanding anything in the Agreement to the contrary, payment for said items shall conform to the following conditions: Licensee fees for Tyler and 3rd party products are
due when Tyler makes such software available for download by the Client (for the purpose of this quotation, the 'Availability Date') or delivery (if not software); Maintenance fees,
prorated for the term commencing when on the Availability Date and ending on the last day of the current annual support terns for Tyler Software currently licensed to the Client,
are due on the Availability Date; Fees for services, unless otherwise indicated, plus expenses, are payable upon delivery.
Tyler Notify SaaS services will renew automatically for additional one (1) year terms at our then -current fee unless terminated in writing by either part at least thirty (30) days
prior to the end of the then -current teen.
2016-18769 - Tyler Utility Billing SaaS Quote CONFIDENTIAL 5 of 6
Comments
Client agrees that items in this sales quotation are, upon Client's signature of same, hereby added to the Agreement between the parties, and subject to its terms. Additionally, and
notwithstanding anything in the Agreement to the contrary, payment for said items, as applicable, shall conform to the following conditions:
• License fees for Tyler and 3rd Party Software products are due when Tyler makes such software available for download by the Client;
• Fees for hardware are payable upon delivery;
• SaaS fees are payable on a quarterly basis, in advance, beginning with the first quarterly payment due pursuant to the Agreement following the date on which the Client
signed the sales quotation; and
• Unless otherwise indicated, fees for services are payable as delivered, and expenses are payable as incurred.
Billing Term: 01/01/17-12/31/19
2016-18769 - Tyler Utility Billing SaaS Quote CONFIDENTIAL 6 of 6
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of2
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-138446
Date Filed:
11/18/2016
Date Acknowledged:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Tyler Technologies, Inc.
Plano, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Munis Utility Billing Project
ERP Software for UB
Party
4 Name of Interested Pa
City, Country (place of business
, State, Count )
Nature of interest
(check applicable)
pp )
Controlling
Intermediary
Yeaman, John
Plano, TX United States
X
Marr, Jr., John
Yarmouth, ME United States
X
Brattain, Donald
Plano, TX United States
X
King, Jr., J. Luther
Plano, TX United States
X
Womble, Dustin
Lubbock, TX United States
X
Cline, Brenda
Plano, TX United States
X
Carter, Glenn
Plano, TX United States
X
Moore, Jr., H. Lynn
Plano, TX United States
X
Miller, Brian
Plano, TX United States
X
Leinweber, Larry
Plano, TX United States
X
Pope, Daniel
Plano, TX United States
X
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.U.1/!
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
2of2
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-138446
Tyler Technologies, Inc.
Plano, TX United States
Date Filed:
11/18/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify
description of the services, goods, or other property to be provided under the contract.
the contract, and provide a
Munis Utility Billing Project
ERP Software for UB
4 Name of Interested Party
City, State, Country (Place of business)
Nature of interest
(check applicable)
Controlling I
Intermediary
-
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the
above disclosure is true and correct.
Signa re of au hor ed agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
1 L
Sworn to and subscribed before me, by the said � CYw� VN-C-4 this the day of I UM IlG ,
20, to certify which, witness my hand and seal of office.
JOEL P. LLOYD
Notary Public, State of Maine
Signature officer administering o Pri , 01$ Title of ofi,cer administering oath
Forms provided by Texas Ethics ComrRiSSion www.ethics.state.tx.us version v1.u.Lit
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 2
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-138446
Date Filed:
11/18/2016
Date Acknowledged:
11/22/2016
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Tyler Technologies, Inc.
Plano, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Munis Utility Billing Project
ERP Software for UB
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Yeaman, John
Plano, TX United States
X
Marr, Jr., John
Yarmouth, ME United States
X
Brattain, Donald
Plano, TX United States
X
King, Jr., J. Luther
Plano, TX United States
X
Womble, Dustin
Lubbock, TX United States
X
Cline, Brenda
Plano, TX United States
X
Carter, Glenn
Plano, TX United States
X
Moore, Jr., H. Lynn
Plano, TX United States
X
Miller, Brian
Plano, TX United States
X
Leinweber, Larry
Plano, TX United States
X
Pope, Daniel
Plano, TX United States
X
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.2, ,
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
2of2
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2016-138446
Date Filed:
11/18/2016
Date Acknowledged:
11/22/2016
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Tyler Technologies, Inc.
Plano, TX United States
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Round Rock
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
Munis Utility Billing Project
ERP Software for UB
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said this the day of
20 , to certify which, witness my hand and seal of office.
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.2, ,